June 2016 Chamber of Commerce Newsletter

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 16^th day of May, 2016, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck.    City employees present:  Jeff Blake, Steve Bowman, Jackie Huston, Randy Reimers, Linda Rivers, and Tom Schirman.

Approval of Agenda. Mengler moved and Latimer seconded to approve the agenda.  Motion carried.

Consent Agenda.  Jacob Puck moved and Mengler seconded to approve the consent agenda including the invoices, April 2016 Financial Reports, Class C liquor license renewal for Foley Entertainment d/b/a Walcott Coliseum , participation with Scott County in the 2016 pavement marking.  Motion carried.

Approval of Minutes from May 2, 2016. Jackie Puck moved and Latimer seconded to approve minutes from May 2, 2016.  Motion carried, with Mengler and Koehler abstaining due to absence.

Larry Seiler, 200 W. Flagg Street, Alley Maintenance. Seiler stated that he was here to complain about the maintenance of the alley behind his property.  He reported that it had been blocked off at times, not plowed during the winter, and that overgrown bushes were scratching his trucks when he uses the alley.  He stated that he had reported these complaints to City staff, but could not get a resolution to the problem.  Discussion was held regarding:  responsibility of alley maintenance, type of vehicles using the alley, weight limits, grass/gravel alleys, and costs of maintenance.  Jackie Puck commented that in the past they have paid to gravel the alley since they own a home there.  John Brockmann stated that in the past homeowners paid for the gravel and city staff would truck it in and also fill holes and trim trees/bushes that had grown into the alleys.  Bowman stated that the alley was closed at times because of damage by large vehicles.  He requested a policy on maintenance by the City.  Attorney Schirman stated that the Council is not obligated to maintain alleys, but could establish an alley maintenance policy.  Council consensus was to have Rivers contact the owner of the bushes to have them trimmed, use waste material from the S. Downey Street project on the alley in question, and to place alley maintenance on the next agenda to establish a policy.

South Downey Street Improvements Project. 

Resolution 2016-22, Approving Contract and Performance and Payment Bonds for the South Downey Street Improvements Project.  Koehler moved and Mengler seconded to approve Resolution 2016-22.  Motion passed by unanimous roll call vote.

Resolution 2016-23, Establishing Project Fund and Authorizing Transfer – $100,000 from Road Use Tax Fund to Project Fund. Jacob Puck moved and Latimer seconded to approve Resolution 2016-23.  Motion passed by unanimous roll call vote.

Scott County Library Funding Request. Cal Werner, Walcott Trust & Savings Bank, stated that the bank supports many community projects and considers this library renovation to be a quality of life issue and is requesting that the City support the project financially.  Discussion included:  period of time for financial commitments, percentage of the City’s participation in other similar projects, and deadline for commitment.  Koehler requested that the issue be placed on the next agenda when the City Clerk would be available for budgeting questions.

Ordinance 483-16, Amending Chapter 160 Pertaining to Building Codes.  Mengler stated that the City needed to update their current building codes to maintain their insurance rating.  A lengthy discussion was held on adopting the International Property Maintenance Code (IPMC) for all properties, not just rental, as it is currently.  Attorney Schirman stated that language could be added that mandatory inspections of owner-occupied homes would not be required.  Audience members had concerns that issues such as lack of screens would be cause for inspections.  Rivers explained the inspection process, which would require a warrant if the home owner refused entry.  The Mayor stated that he thought it should be for rental properties only.  Rivers explained that this code would keep properties from falling into disarray and cited an abandoned house as an example.  Others felt that a home’s deteriorating condition would be the owner’s responsibility.  Koehler asked if we could update the codes, but wait to make changes to the Property Maintenance Code.  Rivers responded that the codes may have to be adopted in their entirety.  Mengler moved and Jackie Puck seconded to approve the 1^st reading of Ordinance 483-16, adding the exemption that the IPMC would only apply to rental and commercial properties.  Motion passed by unanimous roll call vote.  This is the 1^st of three readings of this ordinance.

Discussion of Weight Limit Concerns on Streets & Alleys.  Koehler read a prepared statement which included: only a small portion of property taxes go to maintaining streets, damage to streets should not be allowed by private citizens and weight limits would be helpful.  Bowman stated that the cost to repair the damage on S. Main Street from heavy truck traffic due to construction would be approximately $22,000.  Discussion regarding weight limits included:  which streets would require limits, would damage be the same by more truck traffic weighing less, seasonal limits, difficulty in proving damages, and damages to other streets.  Koehler stated that the City should require more planning when development occurs on poor quality streets.  Nick Needham stated that he did not intend to build a home on S. Main Street until next year, but that the fill needed had already been brought in.  Koehler moved and Mengler seconded to pursue establishing a weight limit on S. Main Street after construction of the home was complete.  Motion carried.

Ordinance 484-16, Adding Chapter 74 Pertaining to Golf Carts on City Streets.  Mengler moved and Koehler seconded to approve the 2nd reading of Ordinance 484-16, Adding Chapter 74 Pertaining to Golf Carts. Motion passed by unanimous roll call vote.   This ordinance will allow golf carts on most city streets, with restrictions and following permit approval. This is the 2nd of three readings of the Ordinance.

Ordinance 485-16, Adding Chapter 75 Pertaining to UTV’s on City Streets.  Jacob Puck moved and Jackie Puck seconded to approve the 2nd reading of Ordinance 485-16, Adding Chapter 75 Pertaining to UTVs.   Motion passed by unanimous roll call vote. This ordinance will allow UTVs on most city streets, with restrictions and following permit approval. This is the 2nd of three readings of the Ordinance.  Mengler questioned if the ordinance allowing ATVs on city streets would be available for the next meeting and Attorney Schirman responded that it would.

Ordinance 486-16, Amending Prohibited Activities at Prairie View Park. Koehler moved and Mengler seconded to approve the 2nd reading of Ordinance 486-16, Amending Chapter 47, Amending Prohibited Activities at Prairie View Park.  This ordinance will allow fishing (not ice fishing) at the park by persons age 16 and older holding a valid Iowa fishing license or persons under age 16 accompanied by a person age 16 or older holding a valid Iowa fishing license. Motion passed by unanimous roll call vote This is the 2nd of three readings of the ordinance.

Ordinance 487-16, Amending Chapter 92 Regarding Sewer Rates. This ordinance increases sewer rates by $1 per 1,000 gallons from $4.65 to $5.65.  Koehler moved and Mengler seconded to introduce and approve the 1^st reading of Ordinance 487-16.  Motion passed by unanimous roll call vote.  This is the 1^st of three readings of the ordinance.

Ordinance 488-16, Amending Chapter 92 Regarding Water Rates. This ordinance increases water rates by $.50 per 1,000 gallons from $4.25 to $4.75.  Jackie Puck moved and Latimer seconded to introduce and approve the 1^st reading of Ordinance 488-16.  Motion passed by unanimous roll call vote.  This is the 1^st of three readings of the ordinance.

Policy & Administration Committee Recommendation – FYE 2017 Wages. Koehler moved and Mengler seconded to increase all City staff wages by 2%.  Motion carried.

Public Works Department Report. Bowman reported that he was working on the compost area situation.  Reimers reported on the letter received from IDNR that is requiring a Treatment Agreement with the Blue Beacon Truck Wash.  He noted they contribute a significant amount of particulate matter that is entering the sewer system.  Jay Brady, the engineer that has been working on this issue, will offer a proposal for preparing the Treatment Agreement at the next meeting.  The damage at the sanitary sewer plant from a lightning strike was discussed.

City Clerk Report.  Huston reported on a recent Planning & Zoning meeting and asked that the issue of front yard fencing be placed on the next agenda.

Audience Comments. Brockmann asked if N. Downey Street could be cleaned to eliminate the excess gravel from sealcoating.      

Latimer moved and Koehler seconded to adjourn at 8:15 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 2^nd day of May, 2016, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: Virgil Wayne Latimer, Jackie Puck, and Jacob Puck.  Absent: Tim Koehler and Lisa Mengler.  City employees present:  Jeff Blake, Lisa Rickertsen, Linda Rivers, and Tom Schirman.

Approval of Agenda. Jackie Puck moved and Latimer seconded to approve the agenda.  Motion carried.

Consent Agenda.  Rickertsen reported on the details of Resolution 2016-20.  Jacob Puck moved and Latimer seconded to approve the consent agenda, which includes the invoices, minutes from April 18, 2016, Resolution 2016-20, Transfer of Funds, and the following TIF rebate payments, totaling $21,636.77:

• JDW Holdings – Midfield Pattern Project $3,147.54
• Iowa 80 Truckstop – Morton Building Project $898.57
• Iowa 80 Truckstop – 60×240 Building Project $1,558.17
• Ossian, Inc. – Salt Processing/Storage Project $5,151.99
• Sterling Partners – Multi-Use Building Project $10,655.74
• T&C Storage – Building Storage #2 Project $224.76

Roll call ayes:  Jacob Puck, Latimer, and Jackie Puck.   Motion carried.

Main Street Streetscape Enhancement Project. 

• Construction Observation Services for Bridge Walkway. Discussion was held on the proposal from Missman, Inc. for construction observation services.  Engineer, John Fellman, reported the contractor anticipates 25 working days and the proposed services include 8 full-time days and 17 part-time days.  For critical operations, like driving pile, pouring concrete, etc., they would have someone there for the entire day.  Jackie Puck moved and Jacob Puck seconded to approve the construction observation services agreement with Missman, Inc., in the amount of $12.335.  Motion carried. This agreement does not include services for the channel shaping as required per the IDNR permit.
• Channel Shaping Per IDNR Flood Plain Development Permit. Fellman reported on the channel cleanout (150’) under the bridge area per the Flood Plain Development Permit.  It was reported both adjoining property owners near the channel cleanout are interested in the dirt from the cleanout.  Fellman stated they can only spread 6” of the dirt in the flood plain area.  Following further discussion, Jackie Puck moved and Latimer seconded to have Missman, Inc., obtain budget numbers and prepare specifications for the channel shaping.  Motion carried.      
  
• Approval of Payment #7 – Brandt Construction. Latimer moved and Jacob Puck seconded to approve payment #7 to Brandt Construction, in the amount of $26,679.96.  Motion carried.

South Downey Street Improvements Project.  Five bids, ranging from $384,040.25 – $483,384.15, were received. Audience member, John Brockmann, stated that in his opinion 8” of concrete pavement is not necessary for the residential street and encouraged the council to not award the bid.  Discussion ensued and the project engineer, Dennis Keitel, stated the unit bid for the concrete was much lower than their estimate and he recommended awarding the project.  Jackie Puck moved and Jacob Puck seconded to approve Resolution 2016-21, Award Contract for the South Downey Street project.  Roll call ayes:  Jackie Puck, Jacob Puck, and Latimer.  Motion carried.  The project was awarded to All American Concrete, Inc. for $384,040.25.

Brenda Warner – SBDF Run Approval & Appropriate Street Closures.  Brenda Warner presented information about SBDF (Shelly Bridgewater Dreams Fund) and requested approval to have a 5K run on October 22^nd.  The route will be the same as last year, which is the same route used for the Walcott Day 5K.  Jacob Puck moved and Latimer seconded to approve the 5K Run and closure of appropriate streets on October 22^nd.  Motion carried.

Scott County Library Funding Request.   The Scott County Library System is working to relocate and expand the library for the Walcott community at the corner of Durant and Main Streets.  A written request for the City to consider a commitment of $75,000, which could be paid over a period of up to five years, towards the new library project was received from the Scott County Library System. The library system is actively pursuing grants and fundraising for the project.  Jackie Puck moved and Jacob Puck seconded to table the request until all council members are present.  Motion carried.

Building Department Report.  

• Ordinance 483-16, Amending Chapter 160 Pertaining to Building Codes. Rivers requested the council table Ordinance 483-16, since the topic has been contentious and two council members were absent.  Jackie Puck stated she would like the proposed ordinance to be clarified more and would like to see a separation from rental and residential.  Rivers stated the code is a set of specifications/standards and she feels the IPMC (International Property Maintenance Code) will clarify the enforcement of Chapter 146, Dangerous Building Chapter, as the IPMC details what conditions are considered dangerous.  Following further discussion, Jacob Puck moved and Latimer seconded to table Ordinance 483-16, Amending Chapter 160 Pertaining to Building Codes until all council members are present.  Motion carried.
• Residential Sidewalk Repair Program. Rivers stated a lot of repairs have been made to residential sidewalks in the past and there are currently not a lot of problem areas.  She is recommending to forego the program this year and to change the program next year to allow for properties that do not currently have sidewalks.

Discussion of Weight Limit Concerns on Streets & Alleys.  Jacob Puck moved and Latimer seconded to table the discussion (until all council members are present).  Ayes:  Jacob Puck and Latimer.  Nays:  Jackie Puck.  Motion carried.

Ordinance 484-16, Adding Chapter 74 Pertaining to Golf Carts on City Streets.  Jackie Puck introduced and moved to approve the first reading of Ordinance 484-16, Adding Chapter 74 Pertaining to Golf Carts.  Seconded by Jacob Puck.  Roll call ayes:  Jackie Puck, Jacob Puck, and Latimer.  Motion carried.  This Ordinance will allow golf carts on most city streets, with restrictions and following permit approval. This is the first of three readings of the Ordinance.

Ordinance 485-16, Adding Chapter 75 Pertaining to UTV’s on City Streets.  Jacob Puck introduced and moved to approve the first reading of Ordinance 485-16, Adding Chapter 75 Pertaining to UTV’s.  Seconded by Latimer.  Roll call ayes:  Jacob Puck, Latimer, and Jackie Puck.  Motion carried.  This Ordinance will allow UTVs on most city streets, with restrictions and following permit approval. This is the first of three readings of the Ordinance.

Ordinance 486-16, Amending Prohibited Activities at Prairie View Park. This Ordinance will allow fishing, but not ice fishing, at the pond at Prairie View Park.  Attorney Schirman stated that Iowa law grants immunity to cities for recreational activities if the user of the facility knew or reasonably should have known of the risk in using the facility.  However, he noted that if a City obtains liability insurance to cover the activity the statutory immunity is removed. Rickertsen stated she would invite the City insurance agent to the next regular meeting.  Jacob Puck introduced and moved to approve the first reading of Ordinance 486-16, Amending Chapter 47, Amending Prohibited Activities at Prairie View Park.  Seconded by Jackie Puck.  This is the first of three readings of the Ordinance.   

Police Department Report.  Concerned residents were present to inform the City of the intent of the Walcott School to house two behavior disorder classrooms within the school next school year.  They expressed concerns, particularly regarding additional demands on city emergency services.

City Clerk Report.  Jackie Puck moved and Jacob Puck seconded to postpone the discussion of possible economic development incentives (TIF Rebates) until the June 6^th meeting.  Motion carried.

Jackie Puck moved and Latimer seconded to adjourn at 7:33 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

May 2, 2016 Minutes & Claims

May 2016 Chamber Newsletter

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 18^th day of April, 2016, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck.  Absent: None.  City employees present:  Jeff Blake, Steve Bowman, Lisa Rickertsen, Linda Rivers, and Tom Schirman.

Approval of Agenda. Jackie Puck moved and Mengler seconded to approve the agenda.  Motion carried.

Public Hearing on Plans, Specifications, Form of Contract, and Cost Estimate for the South Downey Street Improvements Project.  Mayor Kostichek opened the Public Hearing on the South Downey Street Improvements Project.  Rickertsen reported on the cost estimate and stated the bid opening will be at 2:00 p.m. on April 28, 2016.  No written or oral comments were received.  Mengler moved and Koehler seconded to close the hearing.  Motion carried.

Resolution 2016-17, Approving Plans, Specifications, Form of Contract and Cost Estimate for the S. Downey Street Improvements Project.  Koehler moved and Jacob Puck seconded to approve Resolution 2016-17.  Roll call ayes:  Koehler, Jacob Puck, Latimer, Mengler, and Jackie Puck.  Nays:  None.  Motion carried.

Public Hearing on Amending Chapter 160 Building Codes.  Mayor Kostichek opened the Public Hearing on Amending Chapter 160 Building Codes.  Rivers reported the City had their five year audit with the Insurance Services Office (ISO) and the rating numbers will be lowered for both residential and commercial properties unless the City updates the building code editions.  Insurance underwriters look at the City’s ratings to determine insurance rates for property owners.  Rivers stated residents will still be able to perform routine maintenance and permitted work on their own home and the list of items that require a permit will not change.  In addition to updating the code editions, the 2015 International Property Maintenance Code (IPMC) is proposed for all properties, where currently it only applies to rental properties.  The IPMC has been adopted for all properties by other local jurisdictions as well.  There were several residents in attendance that had questions, concerns, and comments:

• Veronica Bales spoke in opposition to the changes stating: changes are removing homeowners’ rights, homeowners have a right to work on their own home, all properties will have to comply with the Rental Property Code, and that code violation penalties are increasing. She asked that the Council consider leaving the language that homeowners can work on their own property.
• Jill Hernandez questioned about being able to work on her own residence, routine inspections of owner-occupied homes, and fines for any violations.

Rivers replied that the code updates will not require any form of mandatory inspection program of owner-occupied residential properties and no city code fees are being changed.  The Rental Housing Code, Chapter 162, requires a two year inspection schedule for rental property only and Rivers stated that no changes are being made to this chapter.  Because of changes to the state law, the state code allows homeowners to legally perform work on their primary residence, both maintenance and work which requires permits and this section was removed in the local ordinance since it is already state law and would be redundant.  Properties are not required to upgrade to current code standards unless there is major work performed, which would require all new work to meet current codes at the time of construction.

• John Friede expressed concerns he would not be allowed to work on his own vehicle in his garage under the IPMC and questioned if some sections could be exempted. Rivers stated that property owners would be able to perform any work on their own vehicle, with the exception of painting cars which requires a specialized ventilation system.
• Jeanne Brus questioned about the city inspecting properties for real estate sales. Both Rivers and Attorney Schirman responded that the City does not perform real estate transaction inspections.
• Chris Burney questioned the notification process if a property needed to be inspected. Rivers responded that the procedure requires an inspector to ask for access to do an inspection if they believe there is a code violation that presents a life safety issue and the homeowner has a right to refuse entry.  If entry is refused, the inspector must seek council approval to move forward in obtaining a search warrant.
• Tony Gamelin questioned why there will be a separate pool code book. Rivers stated the International Code Council (ICC) combined parts of other ICC code books that relate to swimming pools into a separate code book.
• Bob Potter stated most residents were in attendance regarding the printed material handed out by a resident. Rickertsen responded that the material was not prepared or distributed by the City and it was reiterated that residents are still allowed to work on their own property, routine inspections on owner-occupied housing are not being proposed, and fees are not changing.
• Joe Quick stated that past inspectors didn’t really care what was done and gave an example that building set-backs were not enforced. Codes are written for a reason and the current inspector cares about making sure things are done correctly.

Several other residents had similar questions and expressed concerns with the proposed changes, including the enforcement of the IPMC for all properties.  Rivers stated that she intends to enforce the IPMC requirements for owner-occupied properties for catastrophic events that would render a structure unsafe.  Citizens questioned if language could be inserted to allow residents to work on their own homes and enforcement of the IPMC for catastrophic events.

Veronica Bales questioned the council members about how they were planning to vote on the changes.  Schirman responded that council members are not allowed to vote during the public hearing and after the public hearing is closed, the council would take action during the regular meeting.  Jackie Puck moved and Mengler seconded to close the public hearing at 8:04 p.m. and resume the regular meeting.  Motion carried.

Ordinance 483-16, Amending Chapter 160, Building Codes.  Koehler moved and Latimer seconded to have the Building Official and City Attorney further review the proposed ordinance to resolve some of the concerns as addressed.  Motion carried.

Consent Agenda.  Koehler moved and Jacob Puck seconded to approve the consent agenda, which includes the invoices, minutes from April 4, 2016, minutes from April 7, 2016, March 2016 Financial Reports, and Class C Liquor license renewal (including Sunday license and outdoor area) for Lampliter.  Motion carried.

South Main Street Weight Limits.  Koehler moved and Jacob Puck seconded to table the discussion on South Main Street weight limits until further discussion with Bowman.  Motion carried.

Hanging Flower Baskets for North Main Street.  Mengler questioned if the two quotes (Wallace’s Garden Center and Allen’s Grove Greenhouse) received for hanging flower baskets were comparable.  Both quotes were for 14” containers but they did not include the same number of plants and one included moss, fertilizer and delivery.  Concerns were expressed regarding the watering/maintenance of the plants as they need to be watered daily and that the ground may not be stable enough to drive on this spring as it is currently being seeded.  Mengler moved and Koehler seconded to obtain comparable bids on the planters.  Motion carried.  Jackie Puck and Josie Dietz will work together on obtaining comparable quotes.

Park Board Recommendations.  Rickertsen reported on the following items recommended for approval by the Park Board during their meeting on April 6, 2016. 

• Tree Donation at Prairie View Park. Rickertsen stated this memorial tree donation is per the landscaping plan, previously approved by the City Council.  Jacob Puck moved and Jackie Puck seconded to approve the tree donation at Prairie View Park from Chad & Kris Burt.  Motion carried.
• Fishing at Prairie View Park. Mengler moved and Jacob Puck seconded to approve the Park Board’s recommendation to allow fishing, but not ice fishing, at Prairie View Park.  Motion carried. Rickertsen stated the park regulations ordinance must be revised to allow fishing.

Resolution 2016-18, Approving Preliminary Plat for Needham’s First Addition.  Rickertsen reported the Planning & Zoning Commission recommended approval of Needham’s First Addition Preliminary Plat during their meeting on March 28^th.  The plat divides one parcel into two lots and includes a 20’ drainage easement along the north and east property lines.  Jackie Puck moved and Jacob Puck seconded to approve Resolution 2016-18.  Roll call ayes:  Jackie Puck, Jacob Puck, Latimer, Koehler, and Mengler.  Motion carried.

Resolution 2016-19, Approving Flood Response Emergency Action Plan (EAP).  Rickertsen stated the purpose of the plan is to specify methods for early recognition of floods, dissemination of warnings and to ensure property owners are protected during a flood event.  Six commercial structures, north of Mud Creek, have been found by the Main Street Project engineer to have the potential to be impacted in a flood event.  Mengler moved and Koehler seconded to approve Resolution 2016-19.  Roll call ayes:  Mengler, Koehler, Jackie Puck, Latimer, and Jacob Puck.  Motion carried.

Allowing Golf Carts on City Streets.  Following receipt of a petition to allow UTV’s and Golf Carts on city streets, received during the March 7^th City Council meeting, Attorney Schirman and Chief Blake worked on a proposed ordinance to allow golf carts on city streets.  The golf cart ordinance includes the following:  operators must possess a valid Iowa license and be 18 years of age; cannot be operated on Blue Grass Road (Y40) and Walcott Road (F58); cannot carry a passenger under age 14, cannot carry more passengers than the golf cart is designed to accommodate; shall not be operated on any street at a speed in excess of twenty-five miles per hour; are not allowed on sidewalks, trails, or parks; must have a slow-moving vehicle sign, safety flag, adequate brakes, headlights and tail lights, and a rear view mirror; may be operated only between one-half hour after sunrise and one-half hour before sunset, between March 1 and November 30 of each year; must apply for a permit annually from Police Chief; and must have liability insurance (min of $300,000).  Mengler and Jackie Puck questioned the age of a passenger and Koehler stated he has concerns with safety issues.  Following discussion, Mengler moved and Jackie Puck seconded to proceed with pursuing adding the golf cart ordinance to the City Code, but removing the provision that they can’t carry a passenger under the age of fourteen.  Motion carried.  Rickertsen stated an ordinance, adopting the proposed chapter, will be prepared for the next meeting for the first of three readings.

Allowing UTV’s on City Streets.  Chief Blake reported the proposed UTV chapter includes most of the same regulations as the golf cart chapter. UTV’s require seating for at least 2 occupants, non-straddled seats, a roll bar or similar device, and there is no age restriction for passengers.  Chief Blake stated the hours should be listed the same as the golf cart ordinance.  Mengler moved and Jacob Puck seconded to approve pursuing adding the UTV ordinance to the City Code, correcting the hours of use to mirror the proposed golf cart ordinance.  Motion carried.  An ordinance for the proposed UTV ordinance will also be prepared for the next meeting for the first of three readings.

Building Department Report.  Rivers reported the contractor is finishing up the landscaping on the Main Street Enhancement Project.  It was noted that if the bridge walkway is completed this summer the engineer would need to be hired for the construction observation.  Rivers also reported on the Iowa 80 Museum expansion and new canopy/gas pumps at Iowa 80 Truckstop.

Police Department Repot.  Jackie Puck questioned an ordinance to allow ATV’s on city streets.  Chapter 75 of the City Code is in regards to ATV’s and snowmobiles, but the City has not designated any streets to allow ATV’s.  Jackie Puck stated she would like to see it amended to allow them on city streets.

Public Works Department Report.  Bowman requested the equipment purchase approval at the main lift station be tabled until the next meeting as he was still gathering additional information.

City Clerk Report.  Rickertsen stated that establishing criteria for future economic development incentives (TIF Rebates) was tabled from the last meeting so the council had further time to consider and review the information presented.  Koehler moved and Jackie Puck seconded to table the discussion until a future meeting.  Motion carried.    

Attorney Report.  Schirman reported on the request from Iowa 80 Truckstop to obtain additional area of the Plainview Road right-of-way. There are utilities in the ROW but a survey would be needed to establish the property lines and location of all utilities.  Council consensus was that Iowa 80 Truckstop would need to obtain a survey first.

Mayor’s Report.  Mayor Kostichek thanked the citizens for their patience and attending the meeting.

Council Comments.  Jackie Puck reported the Hearts and Hands Foundation has been working hard on designs for city welcome signs and a new organization board.  Mengler questioned the Scott County Library’s request for funding.  Rickertsen stated she spoke with a library board member and asked that they submit a written request.  Koehler stated he would like to thank Rivers.  Her job is a difficult one and he respects her.

Audience Comments.  Daryl Schwartz questioned the hours of the compost area and the difficulties in getting there while it is open.  Bowman stated he is looking at other options and reported he had two people that dumped tires there just that day.  Nathan Wedeking questioned if there is a plan to improve the condition of S. Main Street. Bowman stated he will be repairing some of the pothole areas.  Joe Needham stated the street is not that bad and heavy equipment traffic on the street was discussed.  Mengler stated the City would hope to concrete all streets someday but there is not funding at this time. Kory Kraft questioned the status of finishing the James Street watermain replacement.  Bowman stated he is working on obtaining bids.

Mengler seconded to adjourn at 9:05 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

April 18, 2016 Signed minutes and Claims

A special meeting of the City Council of the City of Walcott, Iowa was held on Thursday, April 7, 2016, with Mayor John Kostichek calling the meeting to order at 6:00 p.m.  Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent:  None. City employees present were:  Lisa Rickertsen and Tom Schirman.  Jeff Heuer, NAI Ruhl Commercial Company, was also present.

Mengler moved and Latimer seconded to approve the agenda.  Motion carried.

1113 N. Main Street Building Offer. Discussion was held on the offer received for the property at 1113 N. Main Street.  The City would accept the offer from the prospective buyer, with the following conditions:

• Buyer would reveal the project business name.
• Buyer agrees to pay the broker’s commission to NAI Ruhl Commercial Company.
• Due diligence starts at day of execution of purchase offer.
• Buyer shares all property test results with seller.
• Non-refundable escrow of earnest money.
• Buyer is responsible for all closing costs.

Discussion was also held on obtaining a release of easements with adjacent property owner, the memorial tree located on the SW corner of the property, and building and/or landscaping aesthetics requirements.

Koehler moved and Jacob Puck seconded to have Attorney Schirman and Heuer prepare conditions as discussed to the perspective buyer.

Mengler moved and Latimer seconded to adjourn at 7:18 p.m.  Ayes:  All.  Motion carried.

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 4^th day of April, 2016, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: Tim Koehler, Lisa Mengler, Jackie Puck, and Jacob Puck.  Absent: Virgil Wayne Latimer.  City employees present:  Jeff Blake, Steve Bowman, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Jackie Puck seconded to approve the agenda.  Motion carried.

Public Hearings.  Mayor Kostichek opened the public hearing on the FYE 2016 Budget Amendment.  Rickertsen reported the amendment includes increased expenditures for: interfund transfers, water tower repairs, sewer equipment, and vehicle and equipment repairs.  No written or oral comments were received.  Mengler moved and Koehler seconded to close the hearing and open the public hearing on the real estate offer from Rita Stender to purchase 23’ of the Rowe Street ROW, adjacent to her lot.  Motion carried.  No oral or written comments were received.  Jackie Puck moved and Mengler seconded to close the hearing and resume the regular meeting.  Motion carried.

Consent Agenda.  Koehler moved and Jacob Puck seconded to approve the consent agenda, which includes the invoices, minutes from March 21, 2016, and beer permits (including Sunday license and outdoor area) for Walcott Unified Fund at Victory and Wescott Parks. Motion carried.

Resolution 2016-9, Approving Budget Amendment for FYE 2016.  Mengler moved and Jackie Puck seconded to approve Resolution 2016-9.  Roll call ayes:  Mengler, Jackie Puck, Koehler, and Jacob Puck.  Nays:  None.  Motion carried.

Resolution 2016-10, Approving Sale of Property to Rita Stender.  Jacob Puck moved and Koehler seconded to approve Resolution 2016-10. Roll call ayes:  Jacob Puck, Koehler, Mengler, and Jackie Puck.  Nays:  None.  Motion carried.

City Property Field Entrance from Main Street.  Rickertsen reported on concerns from the farm tenant regarding the field entrance from Main Street.  She stated there is a 20’ wide area where the sidewalk is thicker so the farm equipment can access, but the area is only marked with flags. Bowman will look into some other marking options for a more permanent marking solution.  

Larry Koberg – Fastpitch Tournaments.  Larry Koberg reported there will be three fastpitch softball tournament this summer.  The Fastpitch Invitational will be held from May 27^th – 29^th and the Iowa Area ISC Qualifier Men’s Fastpitch Tournament will be from June 17^th – 19^th.  The third tournament is scheduled July 22^nd – 24^th but if there are not enough teams it will not be held and no exterior fencing is needed, except for foul lines.  Koberg requested fencing for both Wescott and Victory Parks for the tournaments, beginning on May 25^th.  Koehler moved and Jacob Puck seconded to allow the fences to be installed at Wescott and Victory Parks, beginning on May 25^th and be removed on June 20^th.  Motion carried.  This year marks the 32^nd year of the Iowa Area ISC tournament in Walcott.

Downey Street Sidewalk Improvements Project.

• Designate Engineers. Mengler moved and Jackie Puck seconded that MSA Professionals Services be designated as engineers in connection with the S. Downey Street Sidewalk Improvements Project.  Motion carried.
• Resolution 2016-11, Adopt Preliminary Resolution Covering S. Downey Street Sidewalk Improvements Project. Koehler moved the adoption of a preliminary resolution, Resolution 2016-11, pursuant to Section 384.42 of the Code of Iowa.  The motion was seconded by Jacob Puck with the votes as follows: Ayes: Koehler, Jacob Puck, Mengler, and Jackie Puck.  Nays:    Motion carried.
• Resolution 2016-12, Approving and Adopting Preliminary Plans and Specifications, Estimate of Cost, Plat and Schedule. Rickertsen stated that the Project Engineers had completed and filed the preliminary plans, specifications, estimate of cost, plat and schedule.  Mengler proposed the adoption of Resolution 2016-12.  The motion was seconded by Koehler.   Roll call ayes:  Mengler, Koehler, Jackie Puck, and Jacob Puck.  Nays:    Motion carried.
• Resolution 2016–13, Resolution of Necessity. Mengler moved and Jacob Puck seconded to approve Resolution 2016-13.  Roll call ayes:  Mengler, Jacob Puck, Koehler, and Jackie Puck.  Nays:    Motion carried. The Resolution of Necessity and preliminary plat and schedule of assessments will be filed with the Scott County Treasurer.
• Resolution 2016-14, Ordering Preparation of Detailed Plans, Specifications, Notice of Hearing, Notice to Bidders, and Form of Contract. Jacob Puck moved and Mengler seconded to approve Resolution 2016-14.  Roll call ayes:  Jacob Puck, Mengler, Jackie Puck, and Koehler.  Nays:  Motion carried.      

Downey Street Improvements Project.

• Request from Danny Holmes. Discussion was held on the request from Danny Holmes to concrete between the proposed hammerhead at the end of S. Downey Street and his driveway.  Mengler moved and Koehler seconded to pour a concrete approach from the end of the hammerhead to his driveway (property line), at the City’s expense. Motion carried.
• Project Update. Eric Schallert reported the project plans have been revised to narrow the street to 33’ from back to back of the curbs.  Additionally, a sump pump collection system pipe and manholes have been added in addition to the pavement subdrain system, and all stubs from both the sanitary system and the sump pump collection pipe are planned to be extended to the property line of each home. He reported on options and costs looked at for lining the existing sanitary sewer instead of replacing it.  His recommendation was to replace the sanitary sewer line.  Dennis Keitel was introduced as the new project engineer.  Estimated project construction, engineering, and contingency costs are roughly $530,000.
• Resolution 2016–15, Provide for a Notice of Hearing on Plans, Specifications, Form of Contract & Cost Estimate. Jackie Puck moved and Mengler seconded to approve Resolution 2016-15.  Roll call ayes:  Jackie Puck, Mengler, Koehler, and Jacob Puck.  Nays:    Motion carried.  The public hearing will be on April 18^th at 6:00 p.m. and bids will be received until 2:00 p.m. on April 28^th.                     

 Resolution 2016-16, Approving Official Zoning Map.  Rickertsen reported a new map has been prepared to include the three rezonings approved by Ordinance since the last official Zoning Map was updated and approved.  Koehler moved and Jacob Puck seconded to approve Resolution 2016-16.  Roll call ayes:  Koehler, Jacob Puck, Jackie Puck, and Mengler.  Nays:  None.  Motion carried.

City Clerk Report.  Rickertsen reported on the requirements of an annual examination.  The examination for FYE 2015 was approximately $4,100 and the last full audit for FYE 2012 was nearly $8,700.  Mengler moved and Koehler seconded to request the State Auditor’s Office to perform an annual examination for FYE 2016.  Motion carried.  Koehler suggested a full audit be performed every five years.  Rickertsen reported on examples of economic development incentives (TIF Rebates) from other communities and stated the need to discuss criteria that is important to council.  Koehler moved and Mengler seconded to table until the next regular meeting.  Motion carried.      

Council Comments.  Koehler stated he would like to discuss S. Main weight limits at the next meeting.  .

Audience Comments.  John Brockmann suggested the building at 1113 N. Main Street be connected to the new storm sewer main.  Brockmann also encouraged the City to have the City Engineer review the sanitary sewer work being done at Iowa 80 Truckstop. Brenda Arp and Kurt Arp were present questioning the compost facility closure.  Kurt Arp questioned the reason for the closing and suggested placing security cameras at the area instead of having a guard for limited hours.  Mayor Kostichek reported on past problems (illegal dumping) at the area.  Discussion was held on the need to advertise for a compost guard, starting in June, and a crossing guard for the next school year.

Mengler moved and Jacob Puck seconded to adjourn at 7:10 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

April 4, 2016 Signed Minutes & Claims

APRIL 2016

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 21^st day of March, 2016, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck.  Absent: None.  City employees present:  Jeff Blake, Steve Bowman, Lisa Rickertsen, Linda Rivers, and Tom Schirman.

 Approval of Agenda. Mengler moved and Jacob Puck seconded to approve the agenda.  Motion carried.

Consent Agenda.  Rickertsen reported she received a call from Karen Puck stating that the Historical Society was only offered space for display cases, not a room, as stated during the March 7^th meeting.  Koehler moved and Latimer seconded to approve the consent agenda including the invoices, minutes from March 7, 2016, minutes from March 16, 2016, and the February 2016 financial reports.  Motion carried.

Dave Nichols, Downing Architects – Proposed Municipal Building.  Nichols presented the proposed municipal building design plans to council and audience.  Karen Puck inquired about an area for the Historical Society, as there was not space identified in the building plans. Mengler stated there may be space available at the current City Hall location but they are waiting for the Fire Chief to present their needs for additional space.  Further discussion, Jackie Puck moved and Mengler seconded to have Downing Architects proceed to the next phase (construction documents) of the project.  Motion carried.

North Main Street Decorative Light Poles.  On behalf of the Walcott Day Committee, Mengler reported the Committee would like to hang wreaths on eight of the decorative poles on N. Main Street.  She stated they would have padding for the pole plates and straps to protect the poles.  Due to the cost, they are only able to purchase eight wreaths this year but may be able to purchase garland and additional wreaths in future years, or the City could purchase some.  They will also be purchasing 5’ lighted stockings for other poles this year.  Puck moved and Jacob Puck seconded to allow the Walcott Day Committee to hang the wreaths, with protective padding, on the decorative light poles.  Motion carried.

Building Department Report.     

• Main Street Streetscape Enhancement Project. Rivers reported the contractor is scheduled to resume construction around April 11^th.  She suggested moving the east-west crosswalk at Vernon and Main Street to line up with the crosswalk across from the recreational trail entrance.  She estimated the cost to be an additional $200. Koehler moved and Jackie Puck seconded to approve the change, contingent upon Rivers approving the cost.  Motion carried.  She also suggested running corrugated pipe underneath the sidewalk (adjacent to Newell’s Automotive property) and drain it into the grate. Council had no issues with her suggestion but asked her to work with Bowman on the plan.  Discussion was held on the steel pylons that are being temporarily stored at 102 E. Vernon Street. These are for the proposed sidewalk crossing on the west side of the bridge.  The project engineer is still working with the IDNR for approval for that portion of the project.  Following further discussion of relocating the pylons off of private property, to a city-owned property or another nearby private property, Mengler moved and Jackie Puck seconded to check with River Valley, or have Rivers use judgement on the location, allowing a cost up to $1,500 to relocate them if needed.  Motion carried.  Karen Puck stated some sidewalks have heaved.  Rivers will check the sidewalks and stated before final payment is made, any construction issues will be addressed.  Rivers also reported on the need for traffic control road signs to place in the project area.  Rivers and Bowman were asked to work together to either purchase or rent the necessary signs.

• Amending Chapter 160 Pertaining to Building Codes. Rivers reported that a public hearing is necessary for amending Chapter 160 to update all the building codes.  The hearing will be on April 18^th at 6:00 p.m.  Veronica Bales expressed her concerns with the proposed amendments.

City Clerk Report.  Rickertsen stated the need to come up with some guiding principles for any future TIF rebates.  She will gather additional information for the next meeting.    

Mayor’s Report.  Mayor Kostichek proclaimed April 7^th as Junior Achievement Day, as an opportunity to recognize and celebrate Junior Achievement of the Heartland for empowering our young people to own their economic success.

Audience Comments.  Vernoica Bales questioned the notification process for the public hearing on the amendments to Chapter 160.  Rickertsen stated the hearing notice will be published in the North Scott Press, the City’s designated newspaper, as required by state statute.

Latimer moved and Mengler seconded to adjourn at 7:32 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

MARCH 21, 2016

A special meeting of the City Council of the City of Walcott, Iowa was held on Wednesday, March 16, 2016, with Mayor John Kostichek calling the meeting to order at 6:00 p.m.  Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent:  None. City employees present were:  Jeff Blake, Lisa Rickertsen, and Josh Geigle.

Jackie Puck moved and Latimer seconded to approve the agenda.  Motion carried.

Downey Street Sidewalk Assessment Project. Letters were sent to seven property owners on S. Downey Street regarding a proposed sidewalk assessment project, in conjunction with the S. Downey Street Reconstruction Project. Three affected property owners were in attendance, along with Project Engineer, Eric Schallert, MSA Professional Services.  Questions arose on one property that does not currently have sidewalks on their entire lot.  Council consensus was to add the property owner to the sidewalk assessment project (approximately 10’).  Following review of the assessment project, it was concluded that Rickertsen will send the necessary paperwork to all affected property owners.

Proposed Municipal Building.  David Nichols, Downing Architects, presented and reviewed the proposed municipal building preliminary design plans.  This building would house City Hall staff, Council Chambers, Police Department, and a small community room which can be opened up for additional Council Chamber seating. Discussion was held on the larger garage doors to accommodate the squad vehicles.  Chief Geigle stated the Fire Department needs additional space for their equipment, records, and office.  Discussion was held on space that would become available if a new municipal building is built. Mengler stated the City needs to think about the community’s history and the request from Karen Puck for space to house historical items. Nichols reviewed the proposed changes to the architect agreement between the City and Downing Architects.  The revised agreement includes changes to dates and compensation for services, which were modified based on the increase to the building size (from 8,100 SF to 9,360 SF).  Mengler moved and Koehler seconded to approve the revised contract, pay a lump sum of $23,320 for the Schematic and Design Phase, and fix the other two phases at a percentage of construction bid costs, as discussed. Motion carried.  The updated estimated project budget is $1,500,000 – $1,700,000.  Karla Burt was present and stated she felt the proposed building will be a wonderful asset to the community.

Jacob Puck moved and Koehler seconded to adjourn at 7:58 p.m.  Ayes:  All.  Motion carried.

March 16, 2016 – Special Meeting