The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 21^st day of December, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present: Jeff Blake, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, this meeting was held electronically via conference call, permitted under the Iowa Code, Chapter 21.8, which allows an electronic meeting where members may participate remotely when an in-person meeting is impossible or impractical. Call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Mengler moved and Bieri seconded to approve the agenda, with deletion of item eight, screen for Wulf Road lift station. Motion carried.

Consent Agenda. Puck moved and Bieri seconded to approve the consent agenda including the invoices and minutes from December 7, 2020. Motion carried.

Appointments by Mayor.  Mayor Kostichek made the following appointments:

• Park Board. Reappointment of Brian Mengler to the Park Board with a term ending 12/31/25. Smith moved and Puck seconded to approve the Mayor’s appointment. Motion carried.
• Council Committees:
• Police & Animal Control – Brockmann and Smith
• Policy & Administration/City Hall – Puck and Bieri
• Streets, Solid Waste, & Parks – Bieri and Mengler
• Fire & Civil Defense – Mengler and Brockmann
• Water & Sanitary Sewer – Smith and Puck
• Mayor Pro Tem – Jacob Puck

Appointments by Council.

• Planning & Zoning Commission. Lisa VanderSchaaf-Miller introduced herself and expressed her interest in the opportunity to serve on the Planning & Zoning Commission. Puck moved and Mengler seconded to appoint Lisa VanderSchaaf-Miller to the Planning & Zoning Commission with a term ending 12/31/25. Motion carried.
• Zoning Board of Adjustment. Bieri moved and Smith seconded to reappoint Brent Arp to the Zoning Board of Adjustment for a term ending 12/31/25. Motion carried.

Lincoln Street Improvements Project. Stagg presented engineering proposals for topographic surveying and geotechnical exploration (soil boring) services from the City Engineer. He stated this is preliminary work that needs to be completed in order to proceed with preparing the plans and specifications for the proposed street improvements project. Brockmann questioned the need for these services and utilizing other firms. Mengler moved and Smith seconded to approve the topographic surveying services with IMEG. Motion carried with Brockmann opposing. Mengler moved and Puck seconded to approve the geotechnical exploration services with IMEG. Motion carried.

2021 Seal Coating Project. Stagg presented a project worksheet for regular street maintenance. Puck moved and Mengler seconded to approve the street maintenance project as presented, not to exceed $35,000. Motion carried. This includes spot repairs and seal coating on E. Flagg, E. Durant, E. Bryant, N. Grove Streets, from LL Pelling.

Public Works Department Report. Stagg reported on department updates, including that the new fence posts have been installed at Victory Park.

Mayor’s Report. Mayor Kostichek thanked the council members for their cooperation and working together throughout this past year.

Smith moved and Puck seconded to adjourn at 6:20 p.m. Motion carried. All votes on motions were unanimous, unless noted.

December 21, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 7^th day of December, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present: Jeff Blake, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, this meeting was held electronically via conference call, permitted under the Iowa Code, Chapter 21.8, which allows an electronic meeting where members may participate remotely when an in-person meeting is impossible or impractical. Call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Smith moved and Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Puck moved and Mengler seconded to approve the consent agenda including the invoices, reappointment of Josh Geigle as Fire Chief for a one-year term ending December 31, 2021, and the November 2020 financial reports. Motion carried.

Minutes from November 16, 2020. Bieri moved and Mengler seconded to approve the minutes from November 16, 2020. Motion carried with Brockmann and Smith abstaining due to absence from meeting.

Capital Improvements Plan Review. Projects listed in the capital improvements plan for the current and next fiscal year were reviewed and discussed. Stagg provided updates on projects the City Engineer is working on. Council asked Stagg to obtain budget figures on a few potential projects.

Police Department Report. On behalf of the Fire and Police Departments, Blake expressed thanks to the Walcott American Legion for their recent donations to the departments. Blake also reported on an incident earlier in the afternoon where an unidentified person posed as a city utility worker to gain entrance into someone’s home. Residents should be vigilant and immediately report any suspicious individuals or activity.

Public Works Department Report.

• Locust tree at Wescott Park. Stagg reported that the volunteers making improvements at Wescott Park requested removal of the tree located on the SE corner of Wescott Park. This tree sustained some damage in the derecho but not enough to justify removing it so the City hired a contractor to trim it. The volunteers requested it be removed so they can properly grade the area. Stagg reported the insurance agent stated the volunteers cannot remove the tree but they could hire someone to remove it, provided they submit a certificate of liability insurance to the City. Following discussion, Brockmann moved and Smith seconded to allow the tree to be removed, provided the volunteers hire a contractor and proper insurance is submitted to the City. Motion carried.
• Stagg also reported the Fire Department attempted to burn areas at Prairie View Park but there was a lot of green undergrowth and wet conditions that prevented a good burn. He stated his department will attempt to mow the area. Brockmann stated it would be better to do a burn in the spring.

Mayor’s Report. Mayor Kostichek also expressed thanks to the Walcott American Legion for their recent donations and to all the volunteers who have donated their time and equipment at Wescott Park.

Council Members Comments. Brockmann reported on several items, including the following:

• Stated the Walcott Historical Society wants the City to gift the 1949 fire truck to them. Rickertsen stated that the City cannot gift real property, except to another governmental entity, but she would contact the City Attorney.
• Inquired if the Public Works Department could do a rough grade for the new sidewalk location on the east side of Wescott Park and have the City provide a few loads of infield material for the improvements. Council consensus was to have the City provide two loads of material as requested and have Stagg coordinate with Tim Hamann regarding the grading.
• Stated he had received complaints of discolored water. Residents experiencing water discoloration should contact City staff when it happens.
• Inquired about a beaver dam in the creek behind the mobile home park. Stagg responded that he is aware of and taking care of it.
• Questioned the remaining clean-up of Victory Park. Stagg responded he has contractors authorized to perform work at the park and they have agreed to have it completed by spring.

Mengler moved and Smith seconded to adjourn at 7:11 p.m. Motion carried. All votes on motions were unanimous, unless noted.

December 7, 2020 Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 16^th day of November, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri and Lisa Mengler, with Jacob Puck participating remotely. Absent: John Brockmann and Larry Smith. City staff present were Lisa Rickertsen and Paul Stagg. Due to COVID-19, this meeting was held electronically via conference call, permitted under the Iowa Code, Chapter 21.8, which allows an electronic meeting where members may participate remotely when an in-person meeting is impossible or impractical. Call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Mengler moved and Bieri seconded to approve the agenda. Motion carried.

Consent Agenda. Bieri moved and Mengler seconded to approve the consent agenda including the invoices, minutes from November 2, 2020, and the October 2020 financial reports. Motion carried.

City Code Updates. Rickertsen presented costs from Iowa Codification to complete a comprehensive update of the existing City Code. Puck moved and Bieri seconded to proceed with updating the City Code with Iowa Codification at a cost of $5,100 plus online updates up to $875. Motion carried.

Public Works Department Report. Stagg reported on a recent water main break and installation of street and water main in the Westbrook Seventh Addition. Discussion was held on budgeting for concrete work at Victory Park for next fall and fixing the damaged windmill at Prairie View Park.

City Clerk Report. Rickertsen reminded council of the flag raising ceremony on November 18, 2020, at 3:30 p.m. at City Hall.

Bieri moved and Mengler seconded to adjourn at 6:13 p.m. Motion carried. All votes on motions were unanimous, unless noted.

November 16, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 2^nd day of November, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present were Jeff Blake, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Puck moved and Bieri seconded to approve the agenda. Motion carried.

Consent Agenda. Mengler moved and Smith seconded to approve the consent agenda including the invoices, minutes from October 19, 2020, Resolution 2020-30 – Transfer of Funds, Resolution 2020-31- Obligating TIF Funds ($138,000) from the Consolidated Walcott Urban Renewal Area for FYE 2022, and Resolution 2020-32 – Wage Increase for Building Official for Fire Inspector Certification. Roll call ayes: Mengler, Smith, Brockmann, Puck, and Bieri. Motion carried.

Ordinance 515-20, Amending Provisions Pertaining to Decks – Chapter 167.05 (5). Smith moved and Puck seconded to waive the second reading of Ordinance 515-20. Roll call ayes: Smith, Puck, Bieri, Mengler, and Brockmann. Motion carried. Mengler moved and Smith seconded to approve the third and final reading of Ordinance 515-20. Roll call ayes: Mengler, Smith, Puck, Brockmann, and Bieri. Motion carried.

Police Department Report. On behalf of the Police and Fire Departments, Chief Blake thanked the Lambda Phi Sorority for donations of $1,200 to each department from the lighted address sign fundraiser.

Public Works Department Report.

• Sale Approval of 1997 International Dump Truck. Three bids were received for the 1997 International truck. Puck moved and Mengler seconded to approve the sale of the 1997 truck to the high bidder, Matt Moore, for $4,867.00. Motion carried.
• Sale/Removal of Slide from Victory Park. Smith moved and Bieri seconded to allow Tim Hamann to remove the slide from Victory Park and approve the sale of it for $3.00. Motion carried.
• Snow Pusher Purchase Approval. Stagg presented a project worksheet for the purchase of a snow pusher for the skid steer. Brockmann questioned the use of a snow pusher since there is one on the Case tractor. Stagg responded that the skid steer and tractor will both be utilized for snow removal. Puck moved and Mengler seconded to approve the lowest quote, from Titan Machinery, at $7,000.00. Motion carried with Brockmann opposing.
• Stagg provided updates on the following: installation of light poles at Wescott Park; fence removal, electrical repairs, and restroom repairs at Victory Park; brush grinding at compost area; generator transfer switch repairs at Fire Station; and furnace replacement at City Hall.

City Clerk Report. Rickertsen reported the health insurance premium for 2021 will decrease by 6.24% and the base rates for the dental insurance will remain the same. Mengler moved and Puck seconded to approve the 2021 employee health and dental insurance benefits renewal with Wellmark. Motion carried. The Walcott American Legion will be donating a flag pole and flag that will be located near the parking lot at City Hall. A flag raising ceremony will be held on November 18, 2020, at 3:30 p.m. followed by a flag burning ceremony. The public is invited to attend.

Mayor’s Report. Mayor Kostichek read a letter thanking Rickertsen for her commitment and attendance at the Iowa Municipal Professionals Academy. He also expressed thanks to Lambda Phi Sorority and the Walcott American Legion for their donations.

Council Member Comments. Brockmann questioned the debris clean-up delay at Victory Park. Stagg responded that the electrical contractor should be starting soon and he is obtaining quotes for the building repairs. Smith reported on field lights being turned on at Victory Park. Discussion was held that the park is currently closed due to storm damage and for safety reasons a lock will be placed on the electrical box.

Smith moved and Bieri seconded to adjourn at 6:25 p.m. Motion carried. All votes on motions were unanimous, unless noted.

November 2, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 19^th day of October, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present were Jeff Blake, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Mengler moved and Bieri seconded to approve the agenda. Motion carried.

Public Hearing. Mayor Kostichek opened the public hearing on changes to Chapter 167.05 (5) regarding decks. Rickertsen reported that the Planning and Zoning Commission recommended approval of the code change that would allow uncovered decks to extend up to ten feet into the rear yard setback in R-1 residential zoning and open-roof pergolas would be allowed, as they would not be considered a covering. No further discussion or written comments were received. Smith moved and Puck seconded to close the public hearing and resume the regular meeting. Motion carried.

Consent Agenda. Puck moved and Mengler seconded to approve the consent agenda including the invoices, minutes from October 5, 2020 with a change that the Resolution listed in the minutes under the Clerk’s report should be Resolution 2020-26, September 2020 financial reports, and Resolution 2020-27, Acknowledging New Investment. Roll call ayes: Puck, Mengler, Smith, Brockmann, and Bieri. Motion carried.

Ordinance 515-20, Amending Provisions Pertaining to Decks – Chapter 167.05 (5). Smith introduced and moved to approve the first reading of Ordinance 515-20. Seconded by Mengler. Roll call ayes: Smith, Mengler, Bieri, Brockmann, and Puck. Motion carried.

Westbrook Seventh Addition. Rickertsen reported the Planning and Zoning Commission recommends approval of both the preliminary and final plats for the Westbrook Seventh Addition. She also reported that Attorney Schirman requested the approval is to be effective upon transfer of the real estate from MG Investments to CDN Investments. Mengler moved and Puck seconded to approve Resolution 2020-28, Preliminary Plat of Westbrook Seventh Addition. Roll call ayes: Mengler, Puck, Brockmann, Bieri, and Smith. Motion carried. Mengler moved and Puck seconded to approve Resolution 2020-29, Final Plat of Westbrook Seventh Addition, upon receipt of change of ownership. Roll call ayes: Mengler, Puck, Brockmann, Bieri, and Smith. Motion carried. Nick Needham was thanked for platting the new residential development.

Hearts and Hands Foundation. Brent Puck and Mike Mosier were present on behalf of the Hearts and Hands Foundation. They provided a presentation regarding their foundation, community development, and questioned how they can assist the City with marketing and development in the community. Rickertsen reported on the success of the City’s residential tax abatement program and upcoming commercial development. Council consensus was to allow the Hearts and Hands Foundation to contact owners of undeveloped property and potential developers. The Hearts and Hands Foundation members were thanked for their volunteer work and commitment to the City.

 Appointment of Fire Department Members. Puck moved and Bieri to approve the appointment of Ben McKibbin and Krystal Bolser to the Fire Department, as recommended by the department. Motion carried.

Police Department Report. Chief Blake presented a monthly call report and updated information on parking fines, which will be reviewed further during the periodic City Code recodification process.

 Public Works Department Report. Stagg presented bids to replace the sideline and dugout fences at Victory Park. Mengler moved and Smith seconded to approve replacing the sideline and dugout fences at Victory Park with Sampson Fence, not to exceed $15,620. Motion carried. The backstop fence was damaged during the August 10^th storm and will be replaced by Sampson Fence, the low bid, not to exceed $10,370, which will be reimbursed by the insurance company. Stagg reported on two light poles at Wescott Park that were found to be deteriorated and in need of replacement. Due to the urgency in replacing the poles in conjunction with the improvements project at Wescott Park, he obtained approval from Mayor Kostichek to remove and replace the poles, at an estimated cost of $8,500. He also reported on the recent watermain break on S. Main Street.

City Clerk Report. Rickertsen reported that Ossian, Inc. is planning another expansion and discussed the current assessment waiver for James Street. The company is asking if there would be objections to allowing them to pave a portion of James Street and have an assessment waiver for the remainder of the final platted area. The City Engineer, City Attorney, and Stagg all agreed the request seemed reasonable and Council had no objections to the proposal. Rickertsen reported on groups wanting to utilize the fire meeting room. The City’s public health disaster emergency policy activated in March does not currently allow individuals and groups, outside of city departments, to use the room. With the Governor’s ongoing health emergency restrictions and increasing COVID infection rate, consensus was to keep the policy as is.

Puck moved and Smith seconded to adjourn at 6:53 p.m. Motion carried. All votes on motions were unanimous, unless noted.

October 19, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 5^th day of October, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present were Jeff Blake, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Mengler moved and Bieri seconded to approve the agenda. Motion carried.

Consent Agenda. Smith moved and Puck seconded to approve the consent agenda including the invoices, minutes from September 21, 2020, TIF rebate payment per agreement to Iowa 80 Truckstop, Inc. for the main building expansion in the amount of $17,381.26.  Motion carried.

Review of Fees. During the last meeting, it was requested to list the following fees on the agenda:

• Parking Fines – Chief Blake presented information from nearby communities regarding parking violation fines. Discussion ensued regarding increasing the current $5 fine amount and adding additional language to the ordinance regarding failure to pay fines. Chief Blake will gather additional information and present at the next meeting.
• ATV, UTF, & Golf Cart Fees. Chief Blake presented information from nearby communities regarding their fees, which were mostly consistent with the City’s $25 fee, and he reported on the time involved with issuing permits. Mengler reported that residents she spoke to have no issues with the annual $25 fee for the ability to operate the equipment in city limits. Mengler moved and Puck seconded to leave the ATV, UTV, and golf cart fees as is. Motion carried.

Victory Park Storm Repairs. Stagg reported on storm repair updates and requested authorization to proceed with repairs as bids are received. Smith moved and Puck seconded to authorize Stagg accept low bids and proceed with repairs on all insurance covered items at Victory Park. Motion carried.

Public Works Department Report. Stagg reported that the splash pad is closed for the season. He also presented options on replacing the bridge planks on the recreational trail bridges. Following discussion, Mengler moved and Puck seconded to pursue purchasing the white oak boards from River City Hardwoods in Muscatine as presented. Motion carried.

City Clerk Report. Rickertsen presented information on the recent money market rate reductions. Discussion ensued and council consensus was to move investments in order to obtain a higher rate of return but to give CBI Bank & Trust twenty-four hours to match the other rates. Smith moved and Puck seconded to approve Resolution 2020-24, Designation of Financial Institutions and Depositories. Roll call ayes: Puck, Smith, Brockmann, Mengler, and Bieri. Motion carried. This Resolution lists financial institutions and establishes the maximum balance amounts allowed for City funds.

Mayor’s Report. Mayor Kostichek expressed thanks again to all the volunteers helping with the Wescott Park improvements.

Council Member Comments. Brockmann reported on workmanship concerns on the parking lot and the West Otis Street projects. Stagg responded that concerns have been relayed to the City Engineer.

Smith moved and Bieri seconded to adjourn at 6:33 p.m. Motion carried. All votes on motions were unanimous, unless noted.

October 5, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 21^st day of September, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present were Lisa Rickertsen and Paul Stagg. Due to COVID-19, call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Mengler moved and Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Puck moved and Smith seconded to approve the consent agenda including the invoices, minutes from September 8, 2020, August 2020 financial reports, Resolution 2020-24 Approving Annual Street Finance Report for FYE 2020 ,and Resolution 2020-25 Approval of FYE 2020 Annual Urban Renewal Report. Roll call ayes: Puck, Smith, Brockmann, Mengler, and Bieri. Motion carried.

Keri Kraft, Walcott Women –Trick-or-Treating. Keri Kraft reported that Walcott Women is requesting approval for a kid’s parade on Halloween from the fire station to Wescott Park at 4:00 p.m. and trick-or-treating from 4:30 p.m.–7:00 p.m. on October 31^st. Discussion was held on possible parade routes and social distancing requirements. Mengler moved and Puck seconded to approve Trick-or-Treating on October 31^st from 4:30 p.m. – 7:00 p.m., a parade from the Fire Station to Wescott Park (route must avoid Main Street and be confirmed with the Police Chief) and use of Wescott Park for Walcott Women’s hot dog meal. Motion carried. Residents wishing to participate should turn their outside lights on.

Walcott Historical Society Contribution. Smith moved and Bieri seconded to contribute $2,500 to the Walcott Historical Society, as budgeted. Motion carried.

Public Works Department Report. Stagg reported on the tree removal at Victory Park and the intent to close the splash pad after the next weekend.  

Council Member Comments. Smith requested to review the parking violation fine at the next meeting and Brockmann requested to review the ATV fees. Mengler thanked Stagg for obtaining the locking dumpster and thanked the community for their understanding and cooperation.

Puck moved and Mengler seconded to adjourn at 6:15 p.m. Motion carried. All votes on motions were unanimous, unless noted.

September 21, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Tuesday, the 8^th day of September, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri, Lisa Mengler, Jacob Puck, and Larry Smith. Brockmann participated via phone following approval of the consent agenda. City staff present were Jeff Blake, Jackie Huston, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, call-in information was provided to the public on the meeting agenda notice.

Approval of Agenda. Puck moved and Mengler seconded to approve the agenda. Motion carried.

Consent Agenda. Mengler moved and Bieri seconded to approve the consent agenda including the invoices, minutes from August 17, 2020, and Resolution 2020-22 Approving Applications for Residential Tax Abatement within the 2017 Urban Revitalization Area. Roll call ayes: Mengler, Bieri, Smith, and Puck. Motion carried.

Hearts & Hands Foundation – Austin Burt & Brent Puck – Wescott Park Enhancement Project. Burt presented information from the Hearts and Hands Foundation regarding the proposed fencing and concrete project at Wescott Park. The work includes labor, equipment, and materials for new infield fencing (the backstop, dugouts, and partial sidelines) and a concrete bleacher pad area. The fence/diamond would move inwards 10 feet to the north and 10 feet to the west. Burt stated they have secured funding commitments, scheduled volunteers to remove the existing fence on September 12^th, and anticipate project completion by the end of October. Mengler expressed thanks and appreciation to the Hearts & Hands Foundation and to all organizations for their contributions towards the project. Smith moved and Mengler seconded to approve the Wescott Park Enhancement Project as presented, and as recommended by the Park Board. Motion carried.

Code Amendment Request for Decks in Rear Yard Setbacks. Huston reported on a variance request from Michael and Marie Tharp to encroach 8 feet upon the rear yard setback for an attached deck with pergola. The Building Official noticed a deck was being built at Tharp’s without a permit and a variance was necessary to continue construction due to the rear yard setback. Huston reported the Zoning Board of Adjustment (ZBA) denied the variance due to the lack of property hardship but ZBA suggested they request the City Council consider a code change allowing decks to extend into the rear yard setback. Huston stated that extending uncovered decks into the rear yard setbacks is common in surrounding communities, but most communities consider pergolas to be a covering. Michael & Marie Tharp requested changing the code to allow decks to extend ten feet into the rear yard setback and allow it to be covered with a pergola. Smith stated he doesn’t feel a pergola should be considered a covering and suggested defining it as non-covered in the code. Council expressed support allowing the changes as suggested. Mengler moved and Puck seconded to send the issue to the Planning and Zoning Commission for their recommendation. Motion carried with Brockmann abstaining (due to phone system technical difficulties). The code changes are in the zoning chapter which requires the Planning & Zoning Commission to hold a public hearing which will be scheduled for October 12^th.

Parking Lot Improvements Project. Complaints were discussed regarding the parking lot improvements project workmanship. City Engineer, Jason Holdorf, stated they have documentation of project quality and there is a four-year maintenance bond on file. Mengler reported noticing debris mixed with the dirt located in the right-of-way along Main Street. Following discussion, Puck moved and Bieri seconded to approve payment #1 to Aero Concrete, LTD for $72,923.75. Motion carried.

Visit Quad Cities Annual Contribution. Smith moved and Mengler seconded to contribute $1,000 to Visit Quad Cities, as budgeted. Motion carried.

Storm Damage – ROW and Parks Tree Trimming /Removal. Stagg reported on bids received for storm damaged trees at the parks and on city right-of-ways. Mengler moved and Puck seconded to approve the low bid from Turkle’s Tree Service, Inc. for $10,985. Motion carried.

Resolution 2020-23, Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund. Rickertsen provided information regarding funds available to local governments for expenses incurred in response to the COVID-19 emergency. Mengler moved and Bieri seconded to approve Resolution 2020-23. Roll call ayes:  Mengler, Bieri, Smith, Puck, and Brockmann.  Motion carried.

Ordinance 514-20, Amending Chapter 99 Regarding Sewer Rates. Bieri moved and Puck seconded to approve the third reading of Ordinance 514-20. Roll call ayes: Bieri, Puck, Smith, Mengler, and Brockmann. Motion carried. Effective with the October 1, 2020 billing the minimum bill will increase by $.09 to $19.25 per month. The usage rate of $6.33 per 1,000 gallons of water used per month for all usage over 1,400 gallons will remain unchanged.

Public Works Department Report.

• Property Land Swap. Stagg presented information, including estimated legal costs, on a land exchange. He reported that there are sewer lines located on private property, which the City is mowing and is adjacent to a small section of city-owned property that the adjoining property owner is farming. Stagg recommended to exchange land with the adjoining property owner, moving the property boundary to follow the creek. Brockmann stated it has been this way for many years and he didn’t feel it was worth the City spending money on it. The land exchange is also necessary for the future recreational trail extension. Mengler moved and Smith seconded to pursue working with the property owner and City Attorney on a land exchange as presented. Motion carried with Brockmann opposing.
• City Dumpster behind Public Works. Stagg presented several photos from various dates of the city dumpster behind the public works department building that shows the unsightly public disposal of garbage that is occurring around the city dumpster. Stagg reported the contractor won’t empty it if there is refuse piled in front of it and reported on people dumping construction debris next to the building. His proposal is to purchase a locking dumpster, install cameras, and post signs that say no illegal dumping. Instead of allowing the public to access the dumpster, residents can call City Hall to schedule bulky waste or extra garbage collection for additional fees. Smith moved and Puck seconded to approve Stagg’s proposal and purchase a locking dumpster. Motion carried.

Mayor’s Report. Mayor Kostichek thanked the Hearts and Hands Foundation for their work on the Wescott Park enhancement project and to all who cleaned up following the storm on August 10^th.

Council Member Comments. Smith also thanked the Hearts and Hands Foundation members and Mengler questioned the status of repairs at Victory Park. Stagg responded that the trees were the biggest safety concerns and he is still waiting for additional bids on the roof, electrical, and fence, which he hopes to have for the next meeting

Smith moved and Puck seconded to adjourn at 7:04 p.m. Motion carried. All votes on motions were unanimous, unless noted.

September 8, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 17^th day of August, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present were Jeff Blake, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, call-in information was provided to the public on the meeting agenda notice but no public participated remotely.

Approval of Agenda. Puck moved and Smith seconded to approve the agenda. Motion carried.

Introduction of Audience/Public Comments. Karla Burt stated she was impressed with the volunteers and city staff during the community clean-up from the storm on August 10^th. Burt also reported on the positive comments received on the entrance sign and flower baskets, the residential property tax abatement (available in Westbrook addition only), interest they’ve received on the two new homes they are constructing, and the need for more housing in Walcott.

Consent Agenda. Puck moved and Smith seconded to approve the consent agenda including the invoices, minutes from August 3, 2020, July 2020 financial reports, Class B & C wine and beer permits and Sunday sales renewal for Dolgencorp, LLC (Dollar General), and the FYE 2020 annual financial report. Motion carried.

Karla Burt – Storm Sewer. Burt reported on issues with water draining into the backyards onto their lots on W. James Street and stated that there is no storm sewer on that portion of W. James Street or W. Cedar Lane Drive. She suggested adding storm sewer whenever street improvements are made.

Hearts & Hands Foundation – Austin Burt & Brent Puck – Wescott Park Improvements. A lengthy discussion was held with Brent Puck and Austin Burt regarding the request from Hearts and Hands Foundation to proceed with installing new fencing for the backstop, dugouts, and partial sidelines at Wescott Park. Brent Puck questioned if it was feasible for the concrete, excluding the sidewalks, to be completed this fall following the fence installation. It was discussed that the City would not be able to rebid the concrete project this fall due to the short construction timeline. The City must follow the Iowa Code regarding public improvements construction and there is not a firm installation date for the fence, just sometime in October. Foundation members felt it was important to do the concrete work either this fall or next spring. Austin Burt stated if the City does not do the concrete project this fall or next spring, the Foundation would raise funds for the concrete and fencing but expressed concerns about requesting funds from organizations for both projects. Mengler stated the City denied the concrete project bids at the last meeting per the Foundation’s request and that the City intends to proceed with the concrete project in the fall of 2021 due to Iowa Code requirements and early spring practices and games. Puck suggested they delay the project until late summer/fall in 2021 to allow them more time to raise funds and the City would schedule the concrete project in the fall after fence installation. The Mayor and council expressed their support of the improvements and their intent to complete the concrete project next fall. Burt requested permission to remove the backstop fence on September 12^th and install new fencing in October. Mengler moved and Puck seconded to allow the Hearts and Hands Foundation to remove the fence at Wescott Park on September 12^th and allow them to install new fencing in October. Motion carried. Burt will bring a detailed fence plan to the next meeting.

No Parking/Fire Lane Across from Fire Station. Smith moved and Mengler seconded to install no parking signs and paint the curb, per state and city codes, across from the fire station bay doors. Motion carried.

Ordinance 514-20, Amending Chapter 99 Regarding Sewer Rates. Puck moved and Smith seconded to approve the second reading of Ordinance 514-20. Roll call ayes: Puck, Smith, Mengler, Bieri, and Brockmann. Motion carried. Effective with the October 1, 2020 billing the minimum bill will increase by $.09 to $19.25 per month. The usage rate of $6.33 per 1,000 gallons of water used per month for all usage over 1,400 gallons will remain unchanged.

Public Works Department Report. Stagg presented a cost opinion and engineering design costs for ADA sidewalk ramps along Main Street. He is requesting approval to proceed with the engineering design for intersections currently without ADA ramps but noted he intends to break down the ramp construction due to annual funding. Brockmann stated he felt the surveying has already been done without prior authorization. Stagg responded that some preliminary work was performed but it was below the cost threshold he is authorized to spend. Mengler moved and Smith seconded to approve the estimated engineering design fee of $7,800 for the ADA ramps on Main Street. Motion carried with Brockmann opposing. Stagg read a prepared statement (which will be included in the September Chamber newsletter) expressing his gratitude for all of the volunteer assistance following the derecho on August 10^th.

Mayor’s Report. Mayor Kostichek thanked everyone who helped clean-up following Monday’s storm. He stated he was impressed with the amount of volunteer assistance and was grateful that the youth ball tournament was still able to be played at Wescott Park over the weekend.

Council Member Comments. The majority of council members expressed their appreciation and thanks to the Public Works, Police, and Fire Departments following the storm. Discussion was held that Stagg will be assessing the trees in City right-of-ways and damaged trees will be removed by the City.

Smith moved and Puck seconded to adjourn at 7:20 p.m. Motion carried. All votes on motions were unanimous, unless noted.

August 17, 2020 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 3^rd day of August, 2020, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Everett Bieri, John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith. City staff present were Jeff Blake, Lisa Rickertsen, and Paul Stagg. Due to COVID-19, call-in information was provided to the public on the meeting agenda notice but no public participated remotely.

Approval of Agenda. Mengler moved and Smith seconded to approve the agenda. Motion carried.

Introduction of Audience/Public Comments. No comments.

Consent Agenda. Smith moved and Mengler seconded to approve the consent agenda including the invoices and minutes from July 20, 2020. Motion carried with Puck abstaining due to absence from meeting.

Ron Fick – Sidewalks at 302 N. Century Street. Ron Fick, owner of the vacant corner lot at 302 N. Century Street was present to discuss the requirement for him to install public sidewalks on his property. Fick reported that he did not want to install the public sidewalk until a home is constructed on the lot and stated there are other areas in town without public sidewalks. This property was identified in 2018 as a sidewalk gap property and was prioritized since it is the only property located on E. James Street, on the main route to school, without a public sidewalk. In August, 2018, the City approved a two-year deferment of the sidewalk installation, following a request from Fick. Brockmann stated he felt if requiring one property owner to install sidewalks then all properties should be required to install them. It was reported that the intention is to address all residential properties without public sidewalks but there are annual funding limitations for the reimbursement program. Following further discussion, Mengler moved and Puck seconded to allow Ron Fick until July 1, 2021, to install the public sidewalk as required but only along E. James Street. Motion carried with Brockmann opposing. At this time, Fick will not be required to install the public sidewalk on the east side of the property, unless a home is built. The property is eligible to participate in the Residential Sidewalk Reimbursement Program, which reimburses the property owner 50% of the installation cost of a public sidewalk. Fick was advised that he will need a permit for the sidewalk installation, to complete an application for the reimbursement program, and he is not required to install the handicap ramp at the corner.

Wescott Park Improvements.

• Ballfield and Fencing. The Park Board met on July 29^th with the majority of the board members recommending to delay the concrete project until next fall and to allow the Hearts and Hands Foundation to proceed with the fence and ballfield improvements this fall. Austin Burt, representing the Hearts and Hands Foundation, provided an update on the cost of new fencing and potential funding commitments from local organizations. Burt stated the group currently does not have enough financial commitments to complete the project so it may be completed in phases. He questioned if the City would consider participating financially but it was noted that if the City contributes it would require the City to follow the contract letting process as defined in the Iowa Code which would affect the timeline and potentially increase costs due to additional requirements. If the fence project is completed this fall it would delay the concrete project until the fall of 2021, due to spring construction timelines and diamond use in the spring. Following further discussion, Mengler moved and Puck seconded to allow the Hearts and Hands Foundation to proceed with the ballfield and fencing improvements this fall. Motion carried. Burt will bring back plans for final approval.
• Concrete Project. Two bids were received on the concrete project but due to the proposed ballfield and fencing improvements and timeline, Mengler moved and Smith seconded to reject all bids and not proceed at this time. Motion carried.       

Victory Park Slide. During the July 29^th Park Board meeting, the board unanimously recommended to remove the slide at Victory Park, following the safety inspection report and recommendation from the insurance company, and to leave the area as green space. Some items listed on the safety inspection report could be remedied but some could not, including the height of the slide. Bieri moved to bid out the removal of the tornado slide at Victory Park, per Park Board recommendation. The motion died due to lack of a second. Following further discussion, Mengler moved and Bieri seconded to bid out the removal of the tornado slide at Victory Park, per Park Board recommendation, and to have all playground equipment inspected, especially the merry-go-round at Water Tower Park. Motion carried with Smith and Brockmann opposing.

Ordinance 514-20, Amending Chapter 99 Regarding Sewer Rates. Ordinance 514-20 was introduced. Effective with the October 1, 2020 billing the minimum bill will increase by $.09 to $19.25 per month. The usage rate of $6.33 per 1,000 gallons of water used per month for all usage over 1,400 gallons will remain unchanged. Puck moved and Smith seconded to approve the first reading. Roll call ayes: Puck, Smith, Brockmann, Bieri, and Mengler. Motion carried.

Public Works Department Report. Stagg presented a photo and reported on solutions to address the trip hazards on the public sidewalks adjacent to storm intakes along Memorial Road. Following discussion, Smith moved and Puck seconded for Stagg to proceed with the sidewalk repair as recommended. Motion carried.

Mayor’s Report. Mayor Kostichek urges all residents to complete the 2020 Census and stressed the importance of a complete and accurate count since it relates to some city funding for a period of ten years.

Council Member Comments. Brockmann questioned if the splash pad is disinfected daily. Stagg responded that there are signs posted at the parks that the equipment is not sanitized.

Puck moved and Smith seconded to adjourn at 6:58 p.m. Motion carried. All votes on motions were unanimous, unless noted.

August 3, 2020 Signed Minutes & Claims