The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 5^th day of August 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Tim Koehler, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  None.  City staff present:  Jeff Blake, Lisa Rickertsen, Tom Schirman, and Paul Stagg.        

Approval of Agenda. Mengler moved and Smith seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments. No comments. 

Consent Agenda.  Puck moved and Koehler seconded to approve the consent agenda including the invoices and minutes from July 15, 2019.  Motion carried.

Petition Request for Alley Closure.  Jackie Puck presented a petition from neighboring property owners along W. Durant and Flagg Streets requesting that semi-permanent structures, which could be removed for City and/or utility use, be placed on a portion of the alley between S. Parker Street and Rowe Lane. The petition stated that the request was due to the continuing misuse and damage to private and public property.  Attorney Schirman stated that per the Iowa Code the City has an obligation to keep the alley open, with an exception that it can be temporarily closed when conditions warrant (overweight abuse, deterioration, rain, snow, ground condition or other climatic conditions that an alley can be seriously damaged by vehicular travel). Schirman stated the City can’t legally do what the petition requests but could discuss load limits and speed limits (currently alleys are 15 MPH) and that individuals caught intentionally damaging the alley or adjacent properties can be subject to criminal charges or municipal infractions.  There was some discussion about vacating an alley but it’s not feasible to do so in this area due to utilities and restricting access for property owners.  Attorney Schirman, Mayor Kostichek, and council members acknowledged the petitioners’ frustration with this unfortunate situation.  Due to legal restrictions, Mengler moved and Smith seconded to deny the request to permanently close the alley to through traffic.  Motion carried with Puck opposing.

Otis St Improvements Project.

• Seeding & Clean-up Action Plan. A letter was submitted to the City with the contractors’ action plan to remove rocks and ensure seeding growth and establishment for this fall.  Following discussion, Mengler moved and Puck seconded to require the subcontractor to include surface tilling, removal of rocks and debris and to seed again during September.  Motion carried.
• Approval of Payment #9 to Cornerstone Excavating, Inc. Smith moved and Mengler seconded to approve payment #9 to Cornerstone Excavating, Inc. for $9,087.25.  Motion carried. 
  

2019 Water Main Improvements Project.  Mayor Kostichek reported on a portion of the right-of-way along the project that hasn’t been restored yet.  Stagg stated he is aware of the area and he has a punch list that he will discuss with the project manager.  It was noted that all construction projects retain funds from the contractor until the City Council accepts the project.  Mengler moved and Smith seconded to approve payment #1 to BWC Excavating, Inc. for $147,106.21.  Motion carried.

2019 Sanitary Sewer Repairs/Improvements Project.  Stagg stated he also has a punch list for this project.  Koehler moved and Puck seconded to approve payment #1 to BWC Excavating, Inc. for $193,885.02.  Motion carried.  

Council Vacancy.  Mengler stated that it is with a heavy heart that she moves to accept Tim Koehler’s resignation, effective August 19, 2019, and to fill the vacancy by appointment during the August 19^th meeting.  Smith concurred and reluctantly seconded the motion.  Motion carried with Koehler abstaining and Brockmann expressing his regrets at Koehler’s resignation.  Koehler is resigning due to an upcoming move outside of City limits.        

Police Department Report.  Chief Blake had presented information that was provided to him by the Scott County Humane Society regarding a Trap-Neuter-Return (TNR) program for cats.  Mengler moved and Smith seconded to not proceed with the TNR program since it would be returning feral cats to the community.  Motion carried.

Public Works Department Report.  Stagg stated that the splash pad equipment was installed today and that an official ribbon cutting ceremony will be at 6:00 p.m. on Wednesday, August 7^th.  

Council Member Comments. Smith inquired about moving a sign post, located on the corner of E. James and N. Downey Streets, which was reinstalled on the opposite side of the street following the recent water main project.  Stagg will look into moving the sign.  Discussion was also held on a drainage area along Memorial Road between a residence on Memorial Road and S. Downey Street.  Stagg is looking into reconstructing the intake.

Smith moved and Koehler seconded to adjourn at 6:45 p.m.  Motion carried.  All votes on motions were unanimous, unless noted.

August 5, 2019

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 15^th day of July 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Tim Koehler, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  None.  City staff present:  Jeff Blake, Lisa Rickertsen, Tom Schirman, and Paul Stagg.

Approval of Agenda. Smith moved and Mengler seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments. No comments.

Public Hearing on Fiscal Year Ending (FYE) 2020 Budget Amendment.  The public hearing was opened on the FYE 2020 Budget Amendment.  Rickertsen reported that the budget amendment is to increase expenditures in the Capital Projects and Business Type/Enterprises categories.  This is due to projects that were budgeted to be paid in full in FYE 2019 but were not completed.  No written or other oral comments were received.  Mengler moved and Smith seconded to close the public hearing and resume the regular meeting.  Motion carried. 

Consent Agenda.  Puck moved and Koehler seconded to approve the consent agenda including the invoices, minutes from July 1, 2019, June 2019 financial reports, FYE 2019 Investment report, and Resolution 2019-27 – Adoption of the FYE 2020 Budget Amendment.  Roll call ayes:  Puck, Koehler, Brockmann, Mengler, and Smith.  Motion carried.

Police Department Report.  Chief Blake presented information regarding Walcott officers working in Iowa City during home football games.  Discussion was held on the rate of pay and the reimbursement from the University of Iowa for the hours worked by each Walcott officer.  Blake stated they do not take the squads to Iowa City.  Smith moved and Puck seconded to approve the hours worked in Iowa City for home football games be paid at the applicable overtime rate for full-time and part-time officers.  Motion carried with Mengler opposing.  Mengler stated she opposed due to liability concerns for the City.

Public Works Department Report.  Stagg provided updates on the West Otis Street and Splash Pad projects. The contractor for the street project is to provide an action plan by the next council meeting regarding the landscaping issues.  Alliant Energy will establish service to the Splash Pad this week and the contractors will need to come back after the service connection to complete the project.  Stagg expressed thanks to the volunteers that provided landscaping services at Prairie View Park and Welcome Park and to Sheriff Lane for lining up a cleanup crew for assistance after the storm on June 30^th. Stagg stated the Ford Explorer squad has been passed to the Building Official.  Koehler moved and Puck seconded to allow the 2011 Ford Crown Victoria to go out for sealed bids. Motion carried.    

Mayor’s Report.  Mayor Kostichek also expressed thanks to the park landscaping volunteers.       

Council Member Comments. Council comments included Koehler reading a resignation letter.  His resignation will be effective August 19^th, following the council meeting, due to his upcoming move which will be outside of the city limits.

Smith moved and Koehler seconded to adjourn at 6:18 p.m.  Motion carried.  All votes on motions were unanimous, unless noted.

July 15, 2019 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 1^st day of July 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Tim Koehler, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  None.  City staff present:  Jeff Blake, Jason Holdorf (City Engineer), Lisa Rickertsen, and Paul Stagg.

Approval of Agenda. Mengler moved and Smith seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments. Joe Aubry questioned if he could circulate a petition for a dog park during Walcott Day. Mengler referred him to the Walcott Day Committee since they sponsor the event.     

Consent Agenda.  Puck moved and Koehler seconded to approve the consent agenda including the invoices, minutes from June 17, 2019, and Class C Beer permit renewals for Pilot Travel Centers #043 & #268.  Motion carried.

Otis Street Project. Resident Carol Snay complimented the City Council on the W. Otis Street project enhancements but expressed her concerns with the yard restoration. She stated that the dirt used in the recent project restoration contains weeds, debris, rocks, and large clods that can cause hazards while mowing. She also reported on the new storm drain west of her house and expressed safety concerns walking in that area.  Stagg responded that he has addressed these concerns with the contractor.  Holdorf stated the storm drain was installed to make sure water didn’t back up onto adjoining properties.  It was stated that now is not the best time to plant grass seed but it could be reseeded in the fall.  Holdorf agreed that the rock and debris needs cleaned up as well as backfilling around the curb.  Resident Kendall Mattson requested additional dirt for the corner adjacent to his house to help flatten the area and slow water runoff.  Stagg responded that it was pointed out to the contractor last week and they will return to fix the area when the concrete panel next to his house is replaced.   Mayor Kostichek thanked the residents for attending and addressing the issues.

Walcott Day. 

• Koehler moved and Puck seconded to approve the Walcott Day Parade and closure of appropriate streets on July 20, 2019. Motion carried.
• Street Closures. Puck moved and Mengler seconded to approve closing N. Henry Street, between James and Lincoln Streets; E. Otis Street, between Main and Downey Streets; N. Downey Street, between James and Otis Streets; and E. James Street, between Henry and Downey Streets on July 20, 2019.  Motion carried.
• Fireworks Donation. Smith moved and Koehler seconded to approve the donation of $1,000 to the Walcott Day Committee for the fireworks display. Motion carried.
• 5K Race & Street Closure. Puck moved and Koehler seconded to approve the 5K race route on July 20^th as presented. Motion carried.  The race starting and ending point will be on E. James Street by Victory Park.
• Police Department Part-Time Wages. Due to the pay differences between officers paid by the City and those paid by the Walcott Day Committee, Koehler moved and Smith seconded to approve a special wage of $24.59/hour for part-time officers working for the City during Walcott Day events.  Motion carried.

Police Department Report.  Chief Blake reported that Officer Sullivan will be relocating at the end of July so he is currently advertising for a full-time officer.  

City Clerk’s Report.  Rickertsen proposed a budget amendment for fiscal year ending June 30, 2020 (FYE 2020) to pay for projects that were budgeted to be paid in full in FYE 2019 but were not yet completed.  Mengler moved and Puck seconded to set the public hearing date for the FYE 2020 Budget Amendment for July 15, 2019, at 6:00 p.m.  Motion carried.

Mayor’s Report.  Mayor Kostichek thanked the fire, police, and public works departments and all volunteers for the recent storm damage cleanup.     

Council Member Comments. Brockmann questioned the status of the splash pad project.  Stagg responded that he continues to call the contractor but the electrical and plumbing sub-contractors must complete their portions of the project before the general contractor can install the splash pad fixtures.

Smith moved and Koehler seconded to adjourn at 6:28 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

July 1, 2019

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 17^th day of June 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Tim Koehler, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  None.  City staff present:  Jeff Blake, Lisa Rickertsen, Tom Schirman, and Paul Stagg.

Approval of Agenda. Mengler moved and Smith seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments. There were no public comments at this time.     

Consent Agenda.  Puck moved and Koehler seconded to approve the consent agenda including the invoices, minutes from June 3, 2019, Scott County Humane Society Agreement renewal, May 2019 financial reports, Resolution 2019-26 – Approving Transfer of Funds (year-end transfers) and annual cigarette permit renewals for Casey’s, Dolgencorp (Dollar General), Iowa 80 Truckstop, and Pilot Travel Centers #043 and #268.  Roll call ayes: Puck, Koehler, Mengler, Smith, and Brockmann.  Motion carried.

Request for Dog Park.  During the last council meeting, resident Joe Aubry inquired about having a dog park in Walcott.  Aubry was present and discussion ensued on possible interest, locations, current problems with owners not cleaning up after pets, and that a dog park would create additional work load for city staff.  Attorney Schirman stated there are many items and rules to consider for a dog park.  Mengler questioned and Stagg responded that there are currently issues with dog waste not being picked up at Prairie View Park (recreational trail), Water Tower Park, and on the city lot adjacent to the railroad.  Dogs are not allowed in City parks, with the exception of Prairie View Park, and pet owners are responsible by City Code to promptly clean up, remove and lawfully dispose of pet waste.  Resident Larry Koberg stated the Hearts and Hands Foundation had looked into the topic in the past and urged Aubry to contact the committee.  Mengler asked staff to gather information from other communities and bring the topic back at a future meeting.

Wescott Park Temporary Fencing. Larry Koberg stated there may be a men’s fastpitch tournament the weekend of July 27^th at Wescott Park and requested to keep the temporary fencing up through the potential tournament.  Koehler moved and Mengler seconded to allow the temporary fencing to remain up at Wescott Park, to be removed after the proposed tournament the weekend of July 27^th.  Motion carried.

Otis Street Improvements Project.

• Resolution 2019-27, Approving Change Order for the West Otis Street Improvements Project. Koehler moved and Puck seconded to approve the change order in the amount of $4,580.19, as recommended by Stagg and the City Engineer. Roll call ayes:  Koehler, Puck, Brockmann, Mengler, and Smith.  Motion carried.
• Approval of Payment #8 to Cornerstone Excavating, Inc. Koehler moved and Puck seconded to approve payment number eight to Cornerstone Excavating, Inc. for $56,773.89.  Motion carried.   
  

Public Sidewalks – Sidewalk Reimbursement Program.  Stagg reported on four properties with sidewalk deficiencies to participate in the sidewalk reimbursement program.  He also stated he would like to install sidewalks at Wescott and Victory Parks where gaps exist, prior to continuing residential sidewalk gaps.  Mengler moved and Smith seconded to approve the proposed list for the Residential Sidewalk Repair Program and to have Stagg pursue bids on installing sidewalks at Wescott and Victory Parks.  Motion carried. 

Avenue of Flags Participation.  Discussion was held on participating in the Walcott Legion’s Avenue of Flags program on city property along Main Street, Water Tower Park, and at the water plant.  Smith moved and Puck seconded to approve participating in the Walcott Legion’s Avenue of Flags, up to eight flags.  Motion carried.      

Ordinance 505-19, Amending Chapter 167 Pertaining to Accessory Buildings.  Mengler moved and Koehler seconded to approve the third reading of Ordinance 505-19, Pertaining to Accessory Buildings.  Roll call ayes:  Mengler, Koehler, Smith, Brockmann, and Puck.  Motion carried.  The separation distance requirement from primary structures will be five feet, for accessory buildings 288 square feet or less as recommended by the Planning and Zoning Commission.

Ordinance 506-19, Amending Chapter 106 Pertaining to Solid Waste Collection Fees.  Puck moved and Smith seconded to approve the third reading of Ordinance 506-19, Amending Chapter 106 Pertaining to Solid Waste Collection Fees.  Roll call ayes:  Puck, Smith, Mengler, Koehler, and Brockmann.  Motion carried.  This ordinance increases the garbage rate 2%, from $12.87 to $13.12 beginning with the July 1^st bills.   

Public Works Department Report.  Stagg reported on project updates and the community design workshop that will be at the Walcott Legion on Wednesday, June 19^th from 6:00 – 8:00 p.m.  Brockmann questioned the recent sewer main lining in the alley between E. James and E. Otis Streets and stated he doesn’t think the main is big enough.  Stagg responded that tree roots were removed before it was lined and research concludes that the current 8”pipe is sufficient, which the City Engineer concurred with.

Council Member Comments. Brockmann had several questions, including the recent dust control application on the gravel roads before it was graded and rock applied.  Stagg responded that the company hired did not know when they would be in the area and they failed to call Stagg, as requested, prior to applying the dust control.  The product applied should still work its way up and another application will be applied later.  Puck questioned Stagg about claims that were made by Brockmann at the last meeting that a manhole on W. Bryant Street was installed incorrectly and had to be replaced.  Stagg, who was absent at the last meeting, responded that it was inaccurate that any of the newly installed manholes had to be reinstalled.

Following other comments, Smith moved and Puck seconded to adjourn at 6:43 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

June 17, 2019

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 3^rd day of June 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  Tim Koehler.  City staff present:  Jeff Blake, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Puck moved and Smith seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments. Bernard Brus stated the City needs to enforce keeping grass clippings out of the streets, which can clog storm drains and create a slippery surface.  Joe Aubry inquired about having a dog park in Walcott, which will be placed on the next meeting agenda for discussion.

Consent Agenda.  Smith moved and Mengler seconded to approve the consent agenda including the invoices, minutes from May 20, 2019, Class A Liquor Renewal including Sunday Sales and outdoor service for Walcott Legion Post #548, and fireworks permit for Walcott Day Display at Prairie View Park on July 19, 2019.  Motion carried.   

Ordinance 505-19, Amending Chapter 167 Pertaining to Accessory Buildings.  Mengler moved and Smith seconded to approve the second reading of Ordinance 505-19, Pertaining to Accessory Buildings.  Roll call ayes:  Mengler, Smith, Brockmann, and Puck.  Motion carried.  The separation distance requirement from primary structures will be five feet, for accessory buildings 288 square feet or less as recommended by the Planning and Zoning Commission.

Ordinance 506-19, Amending Chapter 106 Pertaining to Solid Waste Collection Fees.  Puck moved and Smith seconded to approve the second reading of Ordinance 506-19, Amending Chapter 106 Pertaining to Solid Waste Collection Fees.  Roll call ayes:  Puck, Smith, Mengler, and Brockmann.  Motion carried.  This ordinance increases the garbage rate 2%, from $12.87 to $13.12 beginning with the July 1^st bills.     

Police Department Report.  Chief Blake reported that Officer Brian Mayberry is resigning and he is moving Officer Shawn Sullivan to full-time employment.  Puck moved and Mengler seconded to approve Resolution 2019-25, Approving Hourly Wage for Full-time Police Officer, Shawn Sullivan.  Roll call ayes:  Puck, Mengler, Smith, and Brockmann.  Motion carried.

Public Works Department Report.   Discussion was held on a memo from the Public Works Director, Paul Stagg, regarding service/courtesy walks in the City right-of-way (ROW), between the public sidewalks and the curb/street.  The plans and specifications for the water main project along E. James Street did not include replacing five courtesy walks that were damaged or removed during the project excavation.   Council consensus was to replace these walkways in the City ROW, if requested by the property owner, as part of the project.

City Clerk Report.  Rickertsen reported on a community design workshop that will be at the Walcott Legion on Wednesday, June 19^th from 6:00 – 8:00 p.m. This is to gather input from Walcott residents to identify transportation needs and opportunities for enhancements.

Council Member Comments. Brockmann stated that he feels the compost area is in disarray and he expressed concerns regarding the contractor and issues related to the sewer project on W. Bryant Street.

Smith moved and Puck seconded to adjourn at 6:21 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

June 3, 2019

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 20^th day of May 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Lisa Mengler, Jacob Puck, Larry Smith, and Tim Koehler.  Absent:  None.  City staff present:  Jeff Blake, Paul Stagg, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Smith moved and Puck seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments. Larry Seiler reported on maintenance concerns with the graveled portion of Memorial Road and that the barricades for the alley, between N. Century and N. Grove Streets, are gone.  The alley barricades were relocated to another project last week and were moved back earlier today.  Bridget Geigle questioned Seiler if he had a dark truck with tool boxes, as she observed it drive through the grass alley adjacent to her residence, between N. Century and N. Grove Streets, twice today and two weeks ago.  Seiler confirmed it was him and she stated that Seiler driving in the grass alley has caused it to be in a deteriorated condition, including mud-covered sidewalks where he exited.  She also expressed her frustration with Seiler regarding concerns with the safety of children at her child care facility and that the adjacent property owners maintain the grass alley.  Attorney Schirman stated that he cannot intentionally damage or destroy public property.  Josh Geigle also expressed concerns with Seiler driving through the grass alley and that this is the first time there has been a problem with the alley in the thirteen years he has lived there.  Stagg stated it was never his intention to open the alley but the barricades were needed for an emergency project. Kevin Foss stated he would like to see the barricades permanently remain in the alley behind his residence on W. Durant Street and he expressed issues he has with the requirement for him to install a sidewalk at his residence and placement requirements for a new shed he would like to put up.

Public Hearing.  The public hearing was opened on the changes to Chapter 167 pertaining to the separation distance requirements from primary structures for accessory buildings in residential zoning areas.  Rickertsen stated a change was made in 2011 to require new accessory buildings be located fifteen feet from primary structures but it has made it impossible for some property owners with easements to locate a small accessory building on their property.  The Planning & Zoning Commission held a public hearing on May 13^th and recommended a five feet separation requirement for accessory buildings 288 square feet or less.  No written comments were received.  Resident Melissa McCourt stated she cannot locate an accessory building in her back yard with the current fifteen feet separation requirement.  Mengler moved and Puck seconded to close the hearing and resume the regular meeting.  Motion carried.

Consent Agenda.  Koehler moved and Puck seconded to approve the consent agenda including the invoices, minutes from May 6, 2019, April 2019 financial reports, fireworks permit for Iowa 80 Truckers Jamboree on July 11^th & 12^th, new Class E Liquor & Sunday Sales license for Casey’s General Store #1922, and Resolution 2019-23, Transfer of Funds (from Road Use Tax and Local Option Sales Tax Funds to W. Otis Street Project Fund).  Roll call ayes:  Koehler, Puck, Brockmann, Mengler, and Smith.  Motion carried.    

Kirk Koberg – Sewer Issues.  Kirk Koberg reported that he has resided at his house on E. James Street since 1996 and has had sewage backup in his basement on three different occasions.  He reported that the sewer main in the alley adjacent to his residence has needed to be replaced/repaired for years and he hopes it gets done soon.  Discussion was held on the issue causing the recent backup, sizing of the sanitary sewer main, and tree roots in the main.  Stagg stated the roots were addressed last summer as part of the sewer televising project and this main is his next sewer project priority, following completion of the W. Bryant Street sewer project and contingent upon funding.     

W. Otis Street Improvements Project.

• Approval of Payment #7 to Cornerstone Excavating, Inc.. Mengler moved and Smith seconded to approve payment number seven to Cornerstone Excavating, Inc. for $73,474.72.  Motion carried.
• Resolution 2019-24, Approving Change Order for the West Otis Street Improvements Project. Smith moved and Puck seconded to approve the change order in the amount of $7,467.86. Roll call ayes:  Smith, Puck, Brockmann, Mengler, and Koehler.  Motion carried.

Ordinance 504-19, Amending Chapter 92 Regarding Water Rates.   This Ordinance will increase the water rates 3% and establish a base fee beginning with the June 1^st bills.  The base fee will be $3.00/month and the usage rate increases from $5.03 to $5.18 per 1,000 gallons of water.   Mengler moved and Koehler seconded to approve the third and final reading of Ordinance 504-19, Amending Chapter 92 Regarding Water Rates. Roll call ayes:  Mengler, Koehler, Smith, Puck, and Brockmann.  Motion carried.

Ordinance 505-19, Amending Chapter 167 Pertaining to Accessory Buildings.  Mengler introduced and moved to approve the first reading of Ordinance 505-19.  Seconded by Smith.  Roll call ayes:  Mengler, Smith, Koehler, Brockmann, and Puck.  Motion carried.  The separation distance requirement from primary structures will be five feet, for accessory buildings 288 square feet or less as recommended by the Planning and Zoning Commission.

Ordinance 506-19, Amending Chapter 106 Pertaining to Solid Waste Collection Fees.  Koehler introduced and moved to approve the first reading of Ordinance 506-19, Amending Chapter 106 Pertaining to Solid Waste Collection Fees.  Seconded by Puck.  Roll call ayes:  Koehler, Puck, Brockmann, Mengler, and Smith.  Motion carried.  This ordinance increases the garbage rate 2%, from $12.87 to $13.12 beginning with the July 1^st bills.     

Council Member Comments. Brockmann had concerns including the following:  the Building Official’s car is parked and blocking the sidewalk in front of City Hall on weekends and evenings and the City of Durant had an issue with a contractor that is currently being utilized by Walcott.  It was explained that the Building Official’s car will be kept inside once the transfer of the police squad is completed and staff has researched the issues Durant had with the contractor and will be mindful of those concerns.  Koehler questioned the next steps to address the sewer issue in the alley by Kirk Koberg’s residence.  Stagg responded that he will discuss the options for that sewer main with a contractor.  Mengler questioned the timeframe regarding the Splash Pad project.  Stagg responded that it is delayed due to the weather conditions.

Smith moved and Mengler seconded to adjourn at 6:35 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

May 20, 2019

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 6^th day of May 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Lisa Mengler, Jacob Puck, Larry Smith, and Tim Koehler.  Absent:  None.  City staff present:  Jeff Blake, Paul Stagg, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Smith seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments.  Joe Aubry questioned if the compost area could be open longer on the weekends.  It was reported that the Police Department closes the gates, which is typically at sunset.

Consent Agenda.  Rickertsen stated the effective date of the new liquor license for Cling Coliseum, Inc., DBA Walcott Coliseum, was recently changed and the dram shop insurance effective date has not yet been updated on the online system.  Puck moved and Smith seconded to approve the consent agenda including the invoices, Class C liquor license including outdoor and Sunday sales for Lampliter, Inc, new Class C liquor and Sunday sales license for Cling Coliseum, Inc. (pending date changes), and the utility permit application for Century Link.  Motion carried.   

April 15, 2019 Minutes.  Koehler moved and Smith seconded to approve the minutes from April 15, 2019.  Motion carried.  Brockmann abstained due to absence from meeting.

April 25, 2019 Minutes. Mengler moved and Puck seconded to approve the minutes from April 25, 2019.  Motion carried.  Brockmann abstained due to absence from meeting.

Platinum Information Services, Inc. – Computer Equipment and IT services.  Rickertsen reported that following a Request for Proposal process with Bi-State Regional Commission and other Scott County communities, staff is recommending to proceed with Platinum Information Services, Inc. to assist the City with securing, protecting, and upgrading the City’s computer network system. Mengler moved and Smith seconded to approve the services and equipment purchases from Platinum Information Services, Inc., as proposed on the project worksheet.  Motion carried.  The project worksheet includes hardware purchasing for replacing the server and three desktops, SMART backup (local storage) device, other required networking hardware, and installation costs.

Resolution 2019-22, Approving Non-Potable Water Well Agreement with Iowa 80 Group.  A new non-potable water well agreement with Iowa 80 Group was prepared, following a request at the April 15^th meeting from Dave Meier, Iowa 80 Group.  This agreement allows Iowa 80 Group to drill a well for the sole purpose of filling their decorative pond.  Mengler moved and Koehler seconded to approve Resolution 2019-22.  Roll call ayes:  Mengler, Koehler, Smith, Brockmann, and Puck.  Motion carried.

Larry Koberg – Fastpitch Tournaments.   Larry Koberg reported there are three tournaments planned for this summer.  The Fastpitch Invitational will be held May 25^th & 26^th, a softball youth tournament June 7^th – 9^th, and the Iowa Area ISC Qualifier Men’s Fastpitch Tournament June 21^st – 23^rd.  This is the 35^th consecutive year the Iowa Area ISC Qualifier Men’s Fastpitch Tournament will be held in Walcott.  Koberg requested approval to install temporary fencing at Wescott and Victory Parks from May 22^nd – June 25^th.  Puck moved and Koehler seconded to allow temporary fences to be installed at Wescott and Victory Parks from May 22^nd – June 25^th.

Larry Seiler – Streets and Alleys.   Larry Seiler requested the rules and regulations of alleys and expressed his discontent that the alley behind his commercial property, located at 200 W. Flagg Street, has been barricaded to prevent through traffic.  Seiler was given a copy of the alley maintenance policy following a reminder that a copy was also presented to him during the council meeting on February 6, 2017.  The alley, between S. Parker and S. Rowe Streets, was closed to through traffic by the Public Works Director following complaints from adjacent property owners and observation of deteriorated conditions.  Several of the adjacent residents on the block were in attendance and discussion included their agreement with the placement of the barricades due to alley deterioration, standing water, heavy vehicle traffic on alley and around barricades, and that two adjacent property owners have paid to apply gravel to the alley (as required per the policy).  Resident Norman LeCompte expressed his frustration with the fact that there has never been a problem with the alley until a few years ago when heavy vehicles/equipment started driving through it, especially the grassed portion of the alley.  Attorney Schirman stated that the City has a right/obligation to close an alley.  The policy states that the Public Works Director may close an alley when it appears by reason of overweight abuse, deterioration, or climate conditions that an alley can be seriously damaged by vehicular travel.  Seiler stated that the alley between N. Century and N. Grove Streets should also be closed.  Resident Karolyn Williams stated that the alley behind her house (between W. James and W. Otis Streets) has had increased traffic due to the W. Otis Street project and now has a few large ruts.  Stagg will look at the other two alleys mentioned.  Seiler also complained about the condition of the graveled portion of Memorial Road.  

Ordinance 504-19 Amending Chapter 92 Regarding Water Rates.   This Ordinance will increase the water rates 3% and establish a base fee beginning with the June 1^st bills.  The base rate will be $3.00/month and the usage rate increases from $5.03 to $5.18 per 1,000 gallons of water.   Mengler moved and Puck seconded to approve the second reading of Ordinance 504-19, Amending Chapter 92 Regarding Water Rates. Roll call ayes:  Mengler, Puck, Brockmann, Smith, and Koehler.  Motion carried.

City Clerk Report.   Rickertsen stated a motion was made in August, 2018, to have the City hire a contractor to install a new sidewalk, to complete a gap, for a property owner that was sent a notice as part of the Residential Sidewalk Repair Program and to set-up a payment plan for the owner to reimburse the City for 50% of the cost.  Rickertsen stated she was approached by another property owner in the same situation regarding installing a new sidewalk and council consensus was to offer the same agreement.

Council Member Comments. Brockmann expressed several concerns, which include the following:  the hazards with the shoulders on Plainview Road (A.K.A. 60^th Avenue); dissatisfaction with the condition of the graveled portion of Memorial Road; frequency of grass cutting and that he was told that no trimming is being done; and he feels that inspections are not being performed on construction projects. Stagg responded that the County will be performing maintenance on the shoulders on Plainview Road; staff is trimming and cuts grass as often as needed; and inspections are being done on projects.  Smith stated he has observed Stagg at the water main project site many times.  Puck thanked Stagg and Blake for closing the alley between S. Parker and Rowe Streets and he questioned who moved the porta potty from Water Tower Park to the Lampliter on May 4^th. No one responded, except Stagg who stated no one had permission to move it.  Mengler questioned the time frame on the W. Otis Street Project and Stagg stated the concrete is complete and the final grading is dependent on the weather.  Smith had a few comments including an email, which he read, from Mike Hill, 571 S. Downey Street, in which Hill felt his yard was not entirely graded following the completion of the S. Downey Street project in 2016.  Discussion was held on the email and council consensus was to allow Stagg to dump a few loads of dirt, per Hill’s request, on his property.

Mengler moved and Smith seconded to adjourn at 7:00 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

May 6, 2019 Minutes and Claims

A special meeting of the City Council of the City of Walcott, Iowa was held on Thursday, April 25, 2019, with Mayor John Kostichek calling the meeting to order at 4:31 p.m.  Council members present were: Tim Koehler, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  John Brockmann. City employees present:  Lisa Rickertsen, Tom Schirman, and Paul Stagg. Attorney Mike Walker was also present.  Schirman and Walker are both designated legal counsel for the City.

Puck moved and Mengler seconded to approve the agenda.  Motion carried. 

Attorney Schirman stated he felt it would be appropriate to go into closed session under Iowa Code 21.5 (1) (c).  Smith moved and Puck seconded to go into a closed session at 4:32 p.m. under Iowa Code Chapter 21.5 (1) (C) to discuss strategy with counsel in matters that are presently in litigation.  Roll call ayes:  Smith, Puck, Mengler, and Koehler.  Motion carried.  Mengler moved and Smith seconded to close the closed session and resume the special meeting at 4:53 p.m.  Roll call ayes:  Koehler, Puck, Mengler, and Smith.  Motion carried.

Puck moved and Smith seconded to adjourn at 4:53 p.m.  Motion carried. All votes on motions were unanimous, unless noted.

April 25, 2019 – Special Meeting

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 15^th day of April 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: Lisa Mengler, Jacob Puck, Larry Smith, and Tim Koehler.  Absent:  John Brockmann.  City staff present:  Jeff Blake, Paul Stagg, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Smith seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments.  Joe Aubry expressed concerns regarding the recent water discoloration.  Stagg responded that he had recently found and opened two more valves which had been closed (since sometime prior to his employment) which stirred up the water in the system.  Stagg stated they are doing their best to properly flush the system, which will continue through the month of April. Jim Paulsen suggested having two speed limit signs, both directions, on Memorial Road west of Main Street to the City limits.   He felt they should be larger signs and should be flagged.  Mengler stated the speed limit doesn’t change on that stretch and there are no intersecting streets, therefore only one speed limit sign is needed.  Paulsen also questioned applying dust control on the graveled portion of Memorial Roads.  Stagg will obtain pricing on dust control and to replace the speed limit signs.

Consent Agenda.  Smith moved and Puck seconded to approve the consent agenda including the invoices, minutes from April 1, 2019, Resolution 2019-21, Transfer of Funds, and March financial reports.  Roll call ayes:  Smith, Puck, Koehler, and Mengler.  Motion carried. 

Scott County Library System.  Scott County Library Board of Trustees Vice-President, Kristal Koberg-Schaefer, presented the most recent annual report from the library system.  She provided updates on the branch in Walcott including the building remodel, expanded service hours, increased programs, and bookmobile stops.   

Non-Potable Water Well Agreement with Iowa 80 Group.  Discussion was held with Dave Meier, Iowa 80 Group, on a Non-Potable Water Well Agreement with Iowa 80 Group that was approved in November, 2000.  The agreement allowed Iowa 80 Group to drill a well for the sole purpose of filling their decorative pond.  Instead, a water line had been run from their private water system to the pond but Meier is now requesting to drill a well as approved in 2000.  Attorney Schirman stated a new agreement will need to be drafted, which would only permit the well to be utilized for filling the pond.  Koehler moved and Puck seconded to proceed with the necessary steps to allow the request from Iowa 80 Group.  Motion carried.  An agreement will be drafted for approval at the next regular council meeting.

Accessory Buildings.  Discussion was held on code changes to the accessory building requirements for separation distance from primary structures.  Council consensus was to proceed with not requiring a separation distance for accessory buildings that are 150 square feet or less and to lower the separation distance to five feet for accessory buildings that are between 151-288 square feet. This will go to the Planning & Zoning Commission and then back to council for an ordinance change.        

Splash Pad Amenities.  Puck moved and Mengler seconded to purchase amenities for the splash pad, with donated funds, from Boland Recreation at a cost of $8,645.  Motion carried.   

Ordinance 502-19 Amending Chapter 99 Regarding Sewer Rates.   This Ordinance will increase the sewer rates 3% beginning with the May 1^st bills.  The base rate will increase from $10.00 to $10.30/month and the usage rate from $6.15 to $6.33 per 1,000 gallons of water.   Mengler moved and Koehler seconded to approve the third reading of Ordinance 502-19, Amending Chapter 99 Regarding Sewer Rates. Roll call ayes:  Mengler, Koehler, Puck, and Smith.  Motion carried.

Ordinance 503-19 Amending Chapter 155 Pertaining to Above Ground Storage Tanks.  This Ordinance amends Chapter 155 by adding provisions relating to liquid propane (LP) tanks.  Koehler moved and Smith seconded to approve the third reading of Ordinance 503-19, Amending Provisions to Above Ground Storage Tanks.  Roll call ayes:  Koehler, Smith, Mengler, and Puck.  Motion carried.

Ordinance 504-19 Amending Chapter 92 Regarding Water Rates.   This Ordinance will increase the water rates 3% and establish a base fee beginning with the June 1^st bills.  The base rate will be $3.00/month and the usage rate from $5.03 to $5.18 per 1,000 gallons of water.   Puck introduced and moved to approve the first reading of Ordinance 504-19, Amending Chapter 92 Regarding Water Rates. Roll call ayes:  Puck, Smith, Mengler, and Koehler.  Motion carried.

Police Department Report.  Chief Blake presented a project worksheet for the purchase of two squad cameras, which will be compatible with the body cameras.  $4,500 will be paid from grant funds and the remaining amount form the Forfeiture Fund.  Mengler moved and Puck seconded to purchase the two squad cameras at a total cost of $11,130.  Motion carried.

Public Works Department Report. Stagg presented costs from Alliant Energy for adding a street light on N. Henry Street near the church parking lot as requested by a representative from Calvary United Methodist Church.  Discussion was held on the street light at the SE corner of the intersection of James and Henry Streets and it was also noted that an increase of the Church’s security lighting may be beneficial.  Council consensus was to request Alliant Energy to upgrade the light at the intersection to a new LED light to provide more illumination.

Smith moved and Puck seconded to adjourn at 6:48 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

April 15, 2019 Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 1^st day of April 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Lisa Mengler, Jacob Puck, Larry Smith, and Tim Koehler.  Absent:  None.  City staff present:  Jeff Blake, Paul Stagg, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Puck seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments.  None.

Consent Agenda.  Puck moved and Mengler seconded to approve the consent agenda including the invoices, minutes from March 18, 2019, and Class B Beer Permits and Sunday licenses for Walcott Unified Fund for Victory and Wescott Parks.  Motion carried. 

Minutes from March 19, 2019.  Smith moved and Mengler seconded to approve the minutes from March 19, 2019.  Motion carried with Brockmann abstaining due to absence.  

Ordinance 502-19 Amending Chapter 99 Regarding Sewer Rates.   This Ordinance will increase the sewer rates 3% beginning with the May 1^st bills.  The base rate will increase from $10.00 to $10.30/month and the usage rate from $6.15 to $6.33 per 1,000 gallons of water.   Koehler moved and Puck seconded to approve the second reading of Ordinance 502-19, Amending Chapter 99 Regarding Sewer Rates. Roll call ayes:  Koehler, Puck, Brockmann, Mengler, and Smith.  Motion carried.  

Ordinance 503-19 Amending Chapter 155 Pertaining to Above Ground Storage Tanks.  This Ordinance amends Chapter 155 by adding provisions relating to liquid propane (LP) tanks.  Mengler moved and Smith seconded to approve the second reading of Ordinance 503-19, Amending Provisions to Above Ground Storage Tanks.  Roll call ayes:  Mengler, Smith, Koehler, Brockmann, and Puck.  Motion carried.

Fire Department Report.  Chief Geigle reported on the need for additional members and requested permission to place signs on city property. Mengler moved and Puck seconded to allow the Fire Department to place signs on City property.  Motion carried.  The signs will be placed in accordance with City Code.

Police Department Report.  Chief Blake reported the new squad is at the dealership and questioned what to do with the squad they will be replacing.  Discussion was held on vehicle use by other city departments.  Stagg stated a sport utility vehicle would be a more practical vehicle for the Building Official instead of the car, especially during the winter.  Council consensus was to transfer the 2013 Ford Explorer to the Building Official and noted that the Fire Department could utilize it for out-of-town evening and/or weekend meetings if needed.

Public Works Department Report. Stagg reported on status of projects and lack of illumination on N. Henry Street, north of James Street.  He requested the Council look at the area prior to the next meeting.  He will also obtain costs on installing an additional street light.    

Council Comments.  Comments included Smith reporting that the Street Committee (Smith & Puck) met to review the hard surfaced streets and stated they only found minimal items to be addressed, which he submitted to Stagg.

Puck moved and Smith seconded to adjourn at 6:23 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

Signed Minutes & Claims