• Met with potential architects for a pre-bid meeting at 1113 N. Main Street
• CAT Grant status
• Letter requesting support of Passenger Rail Service
• Sidewalk Assessments for Street Projects

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 20^th day of February, 2012 at Walcott City Hall. Mayor Pro-Tem John Kostichek called the meeting to order at 6:00 p.m. Other council members present were: Tim Koehler, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: Mayor Couper. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, and Adam Hill.

Jackie Puck moved and Mengler seconded to approve the agenda. Motion carried.

Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices and January 2012 financial reports. Motion carried.

Audience. Kristal Koberg-Schaefer, Janice Dawson, and Wayne Latimer.

Minutes from 02/06/2012. Jacob Puck moved and Mengler seconded to approve the minutes from 02/06/2012. Jackie Puck abstained due to absence from meeting. Motion carried.

Vision Committee : Kristal Koberg-Schaefer. Koberg-Schaefer stated the Vision Committee would like feedback on trying to acquire property located at 123 Walcott Road for Main Street Enhancement and future location of a city sign. Following discussion, she requested approval for the Vision Committee to solicit private donors to acquire and purchase the property and gift it to the City for the placement of a city sign. Council expressed concerns that prior to accepting the property donation they would need confirmation that the property did not have any environmental issues. Following further discussion, Mengler moved and Koehler seconded to allow the Vision Committee to pursue private donors that would purchase the property at 123 W. Walcott Road and gift it to the City, free and clear of all financial and environmental issues. Motion carried with Jackie Puck voting against.

1113 N. Main Street : RFP. Rickertsen presented a proposed Request for Proposals (RFP) for the renovation of the building at 1113 N. Main Street. Discussion was held on adding more focus on experience and qualifications, pre-proposal meeting date and time, proposal submittal date and preference of local architect firms. Council consensus was to not send the RFP to an interested firm that is located in Madison, WI. Mengler moved and Jackie Puck seconded to approve the RFP with additions as discussed. Motion carried.

Resolution 2012-10, Reduce Speed Limit on Walcott Road. This Resolution requests the Scott County Board of Supervisors to extend the 50 MPH speed limit to include all city limits from west to east. The City maintains the south side of the road and Scott County maintains the north side, therefore a joint agreement is needed when changing the speed limit. Jackie Puck moved and Mengler seconded to approve Resolution 2012-10. Roll call ayes: Jackie Puck, Mengler, Jacob Puck, Koehler, and Kostichek. Motion carried. An ordinance changing the speed limit will be a prepared for a future meeting.

Sludge Removal & Disposal : Engineering Fees. Brockmann presented proposals from two engineering firms for assistance with the sludge disposal process from a closed wastewater lagoon. Koehler moved and Jacob Puck seconded to accept the bid from Stanley Consultants, Inc. at a fee of $5,660. Motion carried.

Summer Youth Program. Rickertsen reported the proposed rate for a six-week summer youth program with Scott County YMCA has increased by 3% ($5.40) per participant. Jackie Puck moved and Mengler seconded to approve the 2012 Summer Youth Program, June 18^th : July 27^th, with a fee of $65 per participant for residents of the Walcott community (inside city limits and Fire District #6) and charge the full cost of $191.70 for non-residents. Motion carried. The program will be on Mondays, Wednesdays, and Fridays from 9 a.m. : Noon.

Wages and Benefits. Mengler reported on the following recommendations from the Policy and Administration Committee:

• FYE 2013 Wages : 2% average wage increase ($.47/hour) for full-time staff and department heads to grant increases to part-time staff not to exceed 2% of wage and no greater than $.47/hour.
• Grant holiday pay for Building Inspector as follows: If the holiday falls on a Monday, he will receive 4 hours holiday pay with the option to make up the remaining 4 hours another day and 4 hours holiday pay when it falls on his remaining regular scheduled days (Tuesday : Thursday).
• Allow employees to carry over two weeks (80 hours) of vacation instead of the current 40 hours.
• Leave all other benefits as is.

Koehler expressed concerns regarding the medical reimbursement policy. Rickertsen explained that the budgeted numbers are the City's exposure although the actual numbers typically are around 45% of the budgeted amount. The Policy and Administration Committee, Mengler and Jackie Puck, moved and seconded to approve the wages and benefits as discussed. Motion carried. Resolutions approving FYE 2013 wages and benefit changes will be prepared for a future meeting.

Public Work's Report. Brockmann presented his report including project updates, NPDES permit for wastewater treatment facility, and potential donation of picnic tables from Walcott Day Committee.

City Clerk's Report. Rickertsen presented a memo to the council regarding reimbursement of a portion of the CAT (Community Attraction & Tourism) grant funds for the Recreational Trail & Park Project. She explained that the grant writer included project funds in the application that had already been paid. These expenses are not considered as qualified (reimbursable) expenditures by the CAT grant program and should not have been included. Rickertsen stated that during the last Recreational Trail Committee meeting they made a motion to ask the City to cover the balance needed to complete the project. A committee member will be asked to attend a future meeting in April.

City Attorney Report. Schirman reported that after further investigation of the parcel on Cedar Lane Drive regarding the tree stump, it has been determined that it's a very unusual situation where the property extends to the middle of the street and a street easement is dedicated to the City instead of City owned right-of-way. Schirman recommended that since there is no liability and the stump is not obstructing traveled surfaces that it be left alone and be the sole responsibility of the property owners. The tree ordinance will be reviewed during a future meeting.

Questions/Concerns. It was reported that the letter was sent to the Mobile Home Park owner regarding a street light request but a response has not been received.

Jackie Puck moved and Kostichek seconded to adjourn at 7:30 p.m. Motion carried. All votes on motions were unanimous, unless noted.

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 6^th day of February, 2012 at WalcottCity Hall. Mayor Jim Couper called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, John Kostichek, Lisa Mengler, and Jacob Puck. Absent: Jackie Puck. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, Jeff Blake, and Joe Hahn.

Kostichek moved and Jacob Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Koehler moved and Kostichek seconded to approve the consent agenda including the invoices, minutes from January 16, 2012, minutes from January 18, 2012, and the liquor license renewal for Gramma's Kitchen & The Checkered Flag. Motion carried.

Audience. Sharon Hesse, Joe Taylor, Brent Puck, Josie & Verlyn Dietz, Mike Byington, Laura Berkley, Janice Dawson, Dick Hagen, Kristal Schaefer, and Wayne Latimer.

Resolution 2012-8, Supporting Approval & Adoption of the Scott County Multi-Jurisdiction Local Hazard Mitigation Plan. Bi-State Representative, Laura Berkley, attended the meeting and reported that Bi-State has been working with ScottCounty communities for the past three years on a multi-jurisdiction local hazard mitigation plan. Berkley gave a brief presentation on the plan and stated communities that participate in the plan will have access to FEMA funds. Koehler questioned the local hazard mitigation actions and Berkley stated communities are under no financial obligation to act on all the mitigation actions listed in the plan but they must be identified in order to apply for FEMA funding. Koehler moved and Mengler seconded to approve Resolution 2012-8. Roll call ayes: Koehler, Mengler, Kostichek, and Jacob Puck. Motion carried.

Quad City Convention Bureau. Joe Taylor, Quad City Convention Bureau, was present and stated the Bureau closed in LeClaire on December 30, 2011, but they are looking at other locations to impact visitors. He requested a partnership contribution of $5,000 from Walcott as they are working on a location at the Truckstop area for a small visitor's kiosk. Further discussion on the contribution request will be held during the budget discussion later in the meeting.

Vision Committee.

Appointment of Members. Following a request to add two members to the Vision Committee, Koehler moved and Jacob Puck seconded to approve the appointment of two new members, Josie Dietz and Dick Hagen. Motion carried.

Community Development Internship Program. Discussion was held on the Community Development Internship program with the University of Iowa in the Urban & Regional Planning Department. The program allows a graduate student to work with a community in identifying possible funding sources and providing valuable information and ideas at no cost. Mengler moved and Kostichek seconded to participate in the program and allow the Vision Committee to work with a graduate student. Motion carried.

Review of Visioning Meeting. Discussion was held on the Visioning Meeting held on January 25^th. Council member comments included the lack of attendance from all age groups, positive feedback on breaking into small groups, and overall consensus that it was a positive meeting. Ballots collected at the conclusion of the meeting indicated relocating City Hall to the building at 1113 N. Main Street was the most popular of the various options. A lengthy discussion was held on the next steps and how to proceed. Council consensus was to list a RFP (Request for Proposals) for an architect on the next regular agenda.

Tree Stump in City Right-of-Way on Cedar Lane Drive. Rickertsen read a letter from the property owner on Cedar Lane Drive that stated their intent is to turn the tree stump into a carving. A dead tree, located in the right-of-way, was removed by the City but several feet of the stump remains, per the adjacent property owner's request. Following discussion it was determined that Attorney Schirman will research this issue.

Street Light Request. A petition was received from residents in the Walcott Estates Mobile Home Park requesting the City install a street light at the east entrance in the park. Attorney Schirman stated the site plan that was approved for this addition twelve years ago included proposed street lights and it appears that one was to be located at the private entrance. He also reported the City Code states that lighting of private streets in mobile home parks is the responsibility of the park owner. Council consensus was to send a letter to the park owner, along with a copy of the petition.

Resolution 2012-9, Approving Change Order #1 for the North Lift Station Improvements Project. Jacob Puck moved and Mengler seconded to approve Resolution 2012-9. Ayes: Jacob Puck, Mengler, and Kostichek. Koehler abstained due to conflict of interest since Koehler Electric is a subcontractor for the project. Motion carried. This change order includes multiple items but overall it reduces the total project amount by $1,990.

Asbestos Removal at 106 W. Lincoln Street. Brockmann presented a project worksheet to remove the asbestos at 106 W. Lincoln Street. Kostichek moved and Mengler seconded to accept the low bid from Environmental Management Services of Iowa, Inc. to remove and dispose of asbestos in the amount of $1,980. Motion carried. Brockmann reported that all utility services have been contacted to disconnect services.

Police Report. Chief Blake presented a project worksheet to purchase an AED (Automatic External Defibrillator) for the second squad. Mengler moved and Jacob Puck seconded to purchase an AED at a cost not to exceed $1,800 and to purchase the infant/child electrodes not to exceed $140. Motion carried.

Public Work's Report. Brockmann presented his report including updates on the following: new tractor, wastewater treatment plant, reflective signs, and lift station project.

FYE 2013 Budget. Discussion was held on the FYE 2013 budget. A contribution to the Quad City Convention Bureau in the amount of $2,500 was added to the proposed budget and this contribution will only be made if a kiosk in installed at the Iowa 80 Truckstop. Kostichek moved and Koehler seconded to set the levy rate at $9.99999 per $1,000 valuation on regular property. Motion carried. The current levy rate is $10.00. Discussion was held on the need to increase sewer rates, effective July 1, 2012. Rickertsen will prepare an ordinance amendment for a future meeting. Kostichek moved and Mengler seconded to set the public hearing for March 5, 2012, at 6 p.m. Motion carried.

Koehler moved and Jacob Puck seconded to adjourn at 7:55 p.m. Motion carried. All votes on motions were unanimous, unless noted.

A special meeting of the City Council of the City of Walcott, Iowa was held on Wednesday, January 18, 2012, with Mayor Couper calling the meeting to order at 6:10 p.m. Council members present were: Tim Koehler, John Kostichek, Lisa Mengler, Jackie Puck, and Jacob Puck. City employees present were: Lisa Rickertsen, John Brockmann, Jeff Blake, and Joe Hahn.

Kostichek moved and Jackie Puck seconded to approve the agenda. Ayes: All. Motion carried.

Discussion was held on the proposed budget including a review of all general and reserve funds, special revenue funds, capital projects, and proprietary funds for FYE 2013. The budget will be discussed again during the regular council meeting on February 6, 2012

Jacob Puck moved and Mengler seconded to adjourn at 9:00 p.m. Ayes: All. Motion carried.

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 16^th day of January, 2012 at Walcott City Hall. Mayor Jim Couper called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, John Kostichek, Lisa Mengler, Jackie Puck, and Jacob Puck. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, Jeff Blake, and Joe Hahn.

Jackie Puck moved and Koehler seconded to approve the agenda. Motion carried.

Consent Agenda. Mengler questioned the bill from Voelkers Plumbing for work done at 1113 N. Main Street. This bill was for a new boiler pump and removing and cleaning the burners as they had been under water and were full of rust. Brockmann stated that heat was needed in the building in order to keep the sump pump from freezing. Koehler moved and Kostichek seconded to approve the consent agenda including the invoices, minutes from January 3, 2012, and the December 2011 financial reports. Motion carried.

Audience. Janice Dawson and Wayne Latimer.

Resolution 2012-7, Authorizing Internal Advance to Tax Increment Revenue (TIF) Fund. Rickertsen explained this is an internal loan, $225,000 from the Water Fund and $225,000 from the Local Option Sales Tax Fund, for the North Lift Station Improvements Project. The funds will be repaid from the TIF Fund by June 1, 2014. Mengler moved and Jacob Puck seconded to approve Resolution 2012-7. Roll call ayes: Mengler, Jacob Puck, Jackie Puck, Koehler, and Kostichek. Motion carried.

Street Light Request. Brockmann reported he had a citizen request a street light at the intersection of the east Mobile Home Park entrance and Walcott Road. Discussion was held regarding estimated costs and that the entrance is a private drive, not a city street. Following further discussion, Koehler moved and Jackie Puck seconded to deny the request as it's not the City's responsibility to light a private drive. Motion carried. Brockmann was asked to relay the information to the citizen and the Mobile Home Park since it's their private drive.

North Lift Station Improvements Project. Brockmann reported on the preconstruction meeting for the project. Change orders, including credits, will be presented to council at a future meeting.

Police Report. Chief Blake requested training approval for Sergeant Hill and Officer Mayberry to attend a two week training session in Ankeny at a cost of $500 each plus travel and meals. Jackie Puck moved and Kostichek seconded to approve the training for two officers at a total cost of $1,000 plus travel and meals. Motion carried. Chief Blake also reported he would be attending a free instructor class on standardized field sobriety in February.

Public Work's Report. Brockmann updated the council on recent water main breaks and discussed concerns with the Vision Committee/meeting. Discussion was held on the building maintenance at 1113 N. Main Street. Mayor Couper stated he gave Brockmann permission to do some painting at 1113 N. Main Street as the city needs to maintain all city-owned buildings.

City Clerk's Report. Discussion was held on having available department heads present during the open house at 1113 N. Main Street on January 21^st.

Questions/Concerns. Jackie Puck questioned Chief Hahn if a full-time fire employee was needed in the near future. Hahn responded he didn't feel it was needed in the next few years and he stated that Walcott is a provisional fire and EMS service and has 28E agreements for mutual aid. Kostichek questioned the county-wide emergency system. Chief Blake responded that the radios are working better and so far the software is running faster.

Municipal Leadership Online Training Session. Audience members and staff, with the exception of Rickertsen, left meeting and the Mayor and council viewed a 40 minute online presentation on city budgets. Following the session, Mayor Couper questioned the tree stump remaining on Cedar Lane Drive. The item will be placed on the next regular agenda and Mayor Couper will contact Brockmann.

Koehler moved and Jackie Puck seconded to adjourn at 7:47 p.m. Motion carried. All votes on motions were unanimous, unless noted.

• Resolution 2012-6, Approving Contract & Bonds. Jackie Puckmoved and Kostichek seconded to approve Resolution 2012-6. Roll call ayes: Jackie Puck, Kostichek, Mengler, Koehler, and Jacob Puck. Motion carried. This contract is with Jim Schroeder Construction in the amount of $371,895. Schirman reported the council may want to consider adopting a policy requiring the bonds to be 115% of contract price instead of the current 100%. Rickertsen will check with other cities.