The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 2nd day of June, 2014, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, John Brockmann, Lisa Rickertsen, Linda Rivers, and Tom Schirman.
Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.
Public Hearings. Mayor Kostichek opened the public hearing on the rezoning of a portion of 440 E. Memorial Road from R-1, Single Family Dwelling District to SA, Suburban Agricultural District, as requested by owners, Tom and Kayla Sweeney. Rickertsen stated the zoning change was recommended for approval by the Planning and Zoning Commission on May 12th and it would allow them to build an outbuilding without restrictions required in R-1 zoning. The building would not have a paved floor or driveway and would be for storage of vehicles that currently are parked outside. No written or other oral comments were received. Jackie Puck moved and Mengler seconded to close the public hearing and open the public hearing on Code Changes to Chapter 167.22 regarding accessory buildings/garages. Rickertsen stated this was also recommended for approval by the Planning & Zoning Commission on May 12th and stated that it was for code clarifications. No written or other oral comments were received. Koehler moved and Jacob Puck seconded to close the public hearing and resume the regular meeting. Motion carried.
Consent Agenda. Jacob Puck moved Koehler seconded to approve the consent agenda including the invoices and minutes from May 19, 2014. Motion carried.
Audience. Tom and Kayla Sweeney, Diane McKinley, Bernard Brus, Kris Burt, Linda Smith, Jason Holdorf, Joe Hahn, Jeanne Brus, Marty Wegener, and William Belz.
Ordinance 473-14, Amending the Official Zoning Map. Koehler introduced and moved to approve the first reading of Ordinance 474-14. Seconded by Jackie Puck. Roll call ayes: Tim Koehler, Jackie Puck, Jacob Puck, Latimer, and Mengler. Motion carried. This ordinance amends the zoning on a portion of property located at 440 E. Memorial Road from R-1, Single Family Dwelling District, to SA, Suburban Agricultural District.
Fireworks Approval : Truckers Jamboree. Koehler moved and Jacob Puck seconded to approve the fireworks displays application and supporting documents for the Walcott Trucker's Jamboree fireworks on July 10th and 11th. Motion carried.
5-Day Class C Liquor License for Walcott Unified Fund. Jackie Puck moved and Latimer seconded to approve the 5-Day Class C Liquor License for Walcott Unified Fund at Victory Park starting July 18, 2014. Motion carried.
Walcott Day : July 19, 2014.
- Parade. Koehler moved and Jacob Puck moved to approve the Walcott Day Parade and closure of appropriate streets on July 19, 2014. Motion carried.
- 5K Race & Street Closure. Rickertsen stated a change in the route is needed due to closures for street improvements. This topic was tabled until a new route is established and presented.
- Street Closures. Jacob Puck moved and Jackie Puck seconded to approve closing N. Henry Street, between James and Lincoln Streets; E. Otis Street, between Henry and Downey Streets; and N. Downey Street, between James and Lincoln Streets on July 19, 2014. Motion carried.
- Fireworks : July 18, 2014. Koehler moved and Jacob Puck seconded to approve the fireworks display application and supporting documents for the Walcott Day fireworks on July 18th. Motion carried.
Building Committee Recommendations. Committee members Jason Holdorf and Kris Burt reported on the recommendations from the Building Committee. They reported the committee looked at available properties, toured existing city departments, interviewed each department head to identify current limitations and anticipated long term needs, and developed a matrix to document the pros and cons of each site considered. Their recommendation is to expand City Hall at the current location which would require purchase of two additional properties that are currently not owned by the City. The acquisition of these two properties would provide a lot large enough to place a 6,400 square foot building and provide ample off-street parking. The committee also encourages the City Council to either sell or further develop the properties that will not be utilized for a new City Hall. Mayor Kostichek stated the committee has completed their task and thanked the members for their work. The committee members are as follows: Mayor Kostichek, Jason Holdorf, Jeanne Brus, Bernard Brus, Linda Smith, Kris Burt, Brent Puck, and Melvin D Brus (Fire Department representative). John Brockmann and Jackie Puck were thanked for their attendance at the meetings and for providing historical information and documentation.
S. Downey Street Water Main Project. Koehler moved and Jacob Puck seconded to approve payment #4 to Ellsworth Excavating, as recommended by the project engineer, in the amount of $684.46. Motion carried. Mengler questioned the status of the street restoration. Brockmann stated the street restoration (seal coating) and seeding are not done yet and are part of the contract that needs to be completed by the contractor.
Ordinance 472-14, Providing for the Division of Taxes Levied on Taxable Property in the 2014 Addition to the Consolidated Walcott Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa. Mengler moved and Latimer seconded to approve the third and final reading of Ordinance 472-14. Roll call ayes: Mengler, Latimer, Koehler, Jacob Puck, and Jackie Puck. Motion carried.
Ordinance 474-14, Amending Chapter 167, Pertaining to Accessory Buildings. Koehler introduced and moved to approve the first reading of Ordinance 474-14. Seconded by Jacob Puck. Roll call ayes: Koehler, Jacob Puck, Jackie Puck, Latimer, and Mengler. Motion carried. This ordinance clarifies the following:
- All garages must be accessed by a paved driveway (R-1 & R-2 Zoning Districts)
- Car ports shall be considered as a private garage and shall be attached to the primary structure or a detached garage and included in the total square footage. (R-1 & R-2 Zoning Districts)
- Larger accessory buildings allowed on 20,000 square feet lots can be utilized as garages.
Resolution 2014-21, Setting Employee Wages for FYE 2015. Rickertsen stated that at the last meeting the Policy and Administration Committee, Jacob Puck and Mengler, recommended wage increases of 1.5% for employees for FYE 2015. Resolution 2014-21 reflects that recommendation. Jackie Puck moved and Latimer seconded to approve Resolution 2014-21. Roll call ayes: Jackie Puck, Latimer, Mengler, Koehler, and Jacob Puck. Motion carried.
Resolution 2014-22, Approving an Amendment to the Personnel Policy Handbook. Rickertsen stated the Policy and Administration Committee also recommended twenty hours of paid time off for Building Official, Linda Rivers, starting July 1, 2014. Koehler questioned why full-time staff receive only sixteen hours of personal leave and the Building Official would receive twenty hours. Rickertsen stated the Building Official is not eligible for other leave, such as vacation and sick leave, and the personal leave section seemed appropriate for the allotted twenty hours of paid time off for Rivers. Koehler moved and Jackie Puck seconded to approve Resolution 2014-22, with a clarification that the Building Official is not eligible for other paid leave such as vacation or sick leave. Roll call ayes: Koehler, Jackie Puck, Jacob Puck, Latimer, and Mengler. Motion carried.
1113 N Main Street. Rickertsen stated Mr. Brammeier called and is no longer interested in leasing the building. Another prospective tenant and a potential buyer both toured the building but no further communication has been received. Further discussion ensued regarding scheduling a special meeting to discuss the Building Committee's recommendation. Questions arose and Attorney Schirman stated the City always has the option of proceeding with the eminent domain process for property, if needed. A special meeting will be held at 6:00 p.m. on Monday, June 23rd to discuss the Building Committee's recommendations.
Building Department Report. Rivers presented a list and pictures of properties requiring sidewalk repairs. Discussion was held on the list, which includes thirty-nine residential properties, and the Residential Sidewalk Repair Program (RSRP). The RSRP was started in 2010 to assist property owners in defraying the costs of repairing residential sidewalks. The program allows reimbursement of 50% of the paid invoice for approved applicants. Discussion was held on a property on N. Henry Street where almost the entire sidewalk slopes. Rivers will obtain further cost estimates for that property. Following discussion, council consensus was to have Rivers proceed with the sidewalk notification letters and RSRP as presented and discussed.
Police Department Report. Chief Blake presented information on a 3-day drug interdiction course in Des Moines he would like to attend in August. Koehler moved and Jacob Puck seconded to approve the training at a cost not to exceed $1,070. Motion carried. Rickertsen stated the training workshop fee of $590 will be paid this fiscal year and the remaining costs (travel, lodging, and food) will be paid at the time of training later this summer.
Public Work's Report. Brockmann reported on the sidewalk project by the school, disposal of green picnic tables due to safety issues, arrival of new mower, and the recent street repairs due to water main breaks this past winter.
Mayor's Report. Mayor Kostichek stated he was glad to see citizens attend the meeting. Mayor Kostichek acknowledged William Belz and stated he needs to request to be listed on the agenda if he wants to further discuss his request to allow his pit bull to reside at his residence. Belz stated he had additional information for the council and requested to be placed on the June 16th meeting agenda.
Questions/Concerns. Holdorf questioned if the I-Jobs sign at Prairie View Park can be removed. Rickertsen will check into grant details to see if it can be removed. Jackie Puck questioned the amount of hours the Building Official routinely works. Rickertsen stated the Wage Resolutions that have been approved by the Council the past two years authorizes the Building Official to work up to twenty-nine hours per week. She stated the Building Offiicial's regular working hours are 9:00 a.m. to 2:00 p.m., Monday : Friday, which amounts to twenty-five hours per week. Discussion was held on the status of the Vision Committee. This will be placed on the special meeting agenda on June 23rd.
Mengler moved and Latimer seconded to adjourn at 7:38 p.m. Motion carried. All votes on motions were unanimous, unless noted.