July 6, 2015 Minutes

City of Walcott July 6, 2015

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 6th day of July, 2015, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: Tim Koehler and Virgil Wayne Latimer. City employees present: Jeff Blake, John Brockmann, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Audience. Randy Moeller, Kent Arp, Gene Meyer, Janice Dawson, Joe Quick, Kirk Koberg, Deb Mathias, and Jay Brady.

Consent Agenda. Jackie Puck moved and Mengler seconded to approve the consent agenda including the invoices, minutes from June 15th, annual cigarette permit renewal for Lamp-Liter, Class A liquor license renewal for Walcott Legion Post #548, beer permit renewals for Pilot Travel Center #043 & #268, and the annual Scott County Humane Society agreement renewal. Motion carried.

Stanley Consultants : Sewer Inflow & Infiltration Study. Deb Mathias and Jay Brady were present to report on the results of the phase 1 sewer inflow and infiltration study. Mathias reported on what was accomplished in phase 1, what the results were and what the next steps are. Phase 1 consisted of flow monitoring and data analysis, manhole locates and inspections, and sanitary sewer map development. Potential next steps include: smoke testing, televising of city sewers, manhole rehabilitation, and additional manhole inspections and mapping. Some estimated costs were also included in the report for future budgeting. Brady stated this is a long term investment and could take up to 10 years to complete. Following a lengthy discussion, Jacob Puck moved and Mengler seconded to table any action until a future council meeting when all council members can be present. Motion carried.

Employee Benefits/Personnel Policy. Mengler moved and Jacob Puck seconded to table until the next regular meeting. Motion carried.

W. Bryant Street Improvements Project.
Resolution 2015-26, Accepting Project & Approving Final Payment. A letter from the project engineer recommended the City accept the improvements and release the final payment to the contractor. Brockmann stated he had no further concerns with the project. Mengler moved and Jacob Puck seconded to approve Resolution 2015-26. Roll call ayes: Mengler, Jacob Puck, and Jackie Puck. Nays: None. Motion carried. The Resolution authorized the City Clerk to submit the final payment to N.J. Miller, Inc. for $30,228.95.

Solid Waste and Recycling Contract Renewal.
Resolution Approving Contract. Attorney Schirman reported on liability concerns regarding the proposed contract with Allied Waste d/b/a Republic Services. Jackie Puck moved and Mengler seconded to table the Resolution to a future meeting. Motion carried.

South Main Street Damage. Discussion was held on the recent street damage done to a portion of South Main Street, south of Memorial Road, as a result of heavy truck traffic. Brockmann presented quotes for both asphalt overlay and single seal coating but stated some sections could be dug out and rebuilt. Questions arose and discussion was held on imposing restrictions on the street. Attorney Schirman will do further research and bring back to a future meeting.

Public Works Director Position. Mayor Kostichek asked Brockmann what his retirement date will be. Brockmann responded it would be the end of September. Following discussion, Mengler moved and Jacob Puck seconded to advertise for the position with applications due by July 31st. Motion carried.

Police Department Report.
Squad Purchase. Chief Blake presented a memo and project worksheet to replace the 2009 Ford Expedition K-9 unit. His information included costs for different trucks and SUV’s. His recommendation was to purchase the vehicle with the lowest bid, a Dodge Ram 1500 Crew Cab 4×4 from Stew Hansen Dodge (Urbandale) at a price of $26,180. The information presented included that the vehicle would be left unmarked, have interior lighting and no light bar. Mayor Kostichek suggested the council wait until a future meeting when all council members are present prior to approving the purchase. Jackie Puck moved and Mengler seconded to approve the purchase of a Dodge Ram 1500 Crew Cab 4×4 at a total cost not to exceed $35,180. Motion carried. The additional cost of $9,000 is for W. Reeves and Associates to transfer the equipment from the Expedition and install interior lighting. Chief Blake received an $18,000 grant from the Scott County Regional Commission towards the purchase. The Expedition will either be traded or passed to another city department. Jackie Puck questioned the speed limit by the school. Chief Blake responded he preferred to leave it at 20 MPH instead of increasing it to 25 MPH.

Public Works Department.
Dump Truck Sandblast & Paint. Brockmann reported on the sandblasting and paint job on the 2006 International truck and stated he would like to sandblast and paint another dump truck. Jacob Puck moved and Jackie Puck seconded to approve sandblasting and painting a dump truck, not to exceed $4,600. Motion carried.
South Water Tower Painting. Discussion was held on the proposal to repaint the south water tower. Brockmann stated that the tower has not been in operation for five years but it could be utilized if needed. Mengler moved and Jackie Puck seconded to approve the repainting of the south water tower as presented. Motion carried. The low bid, from Central Tank Coatings, Inc., is not to exceed $20,000.
Purchase of Pickup Truck. During the January 19th meeting the council approved the purchase of a 2015 Ford F150 from Ron Alpen Ford for $25,064. Brockmann reported they are unable to fulfill the order for that truck and requested to proceed with the next lowest bid, from Kriegers, for a 2015 GMC Sierra Regular Cab for $26,950. Mengler moved and Jackie seconded to approve the purchase of a 2015 GMC Sierra Regular Cab from Kriegers for $26,950. Motion carried.

Attorney’s Report. Attorney Schirman requested direction regarding meeting with Cenpeco. Brockmann stated the owner would like to meet with the entire council. Consensus was to schedule a special meeting with him.

Questions/Concerns. Randy Moeller questioned the status on the South Downey Street pavement improvements project. Rickertsen stated an engineer has not been hired yet but the project engineering is typically started in the fall in order to meet a spring bid letting. Due to concerns about the construction on North Main Street, Jackie Puck requested the Building Official contact the project contractor and inquire about a possible delay until after the Walcott Day and RAGBRAI events.

Mengler moved and Jackie Puck seconded to adjourn at 8:00 p.m. Motion carried. All votes on motions were unanimous, unless noted.

July 6, 2015 Signed minutes and claims

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