Category: Meeting Minutes

December 16, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 16th day of December, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Lisa Rickertsen and Tom Schirman.

Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from December 2, 2013, and the November 2013 financial reports. Motion carried.

Audience. None.

Privacy Fence/City Lots West Otis Street. Koehler moved and Mengler seconded to table the privacy fence until the next regular meeting. Motion carried.

City Website Upgrade/Redesign. Rickertsen presented two proposals to upgrade the City's website. Following discussion, Jackie Puck moved and Mengler seconded to proceed with the lowest proposal, Victory Enterprises, at a cost of $4,500. Motion carried.

TIF Rebate Program. Discussion was held on the current TIF rebate program that expires December 31, 2013. Koehler moved and Jackie Puck seconded to have Rickertsen prepare a Resolution, extending the current program until December 31, 2015, for the next meeting. Motion carried.

Appointments by Mayor. Mayor Kostichek made the following appointments:

  • Park Board. Reappoint Virgil Lund to Park Board with a term ending 12/31/18. Jackie Puck moved and Koehler seconded to approve the Mayor's appointment. Motion carried.
  • Council Committees:

Police, Fire, Street Lights, Animal Control, Civil Defense, ZBA, Forever Green : Koehler & Jacob Puck

Sanitary Sewer, Solid Waste : Mengler & Koehler

Streets, Parks, Equipment Operations : Latimer & Jackie Puck

Policy & Administration, Mayor, Council, Clerk, Treasurer, P&Z, Elections, City Hall & Building : Jacob Puck & Mengler

Water Plant Operations, Distributions & Maintenance : Jackie Puck & Latimer

  • Mayor Pro Tem : Jacob Puck

Public Work's Report. Rickertsen reported for Brockmann that there was a water main break on Memorial Road. He had expressed his thanks and appreciation to Iowa American Water for bringing their equipment to locate the leak and Pat Fox, Muscatine Bridge Co., who brought equipment to break up the concrete.

City Clerk's Report. Rickertsen reported on the following:

  • Distributed the building department report for the month of November.
  • City offices will be closed on December 24th and 25th and January 1st.
  • Met with Jason Holdorf regarding the proposed Main Street Enhancement project. Also reported on the request to extend Mediacom's cable to service the businesses north of the bridge with high speed Internet. Rickertsen stated it's possible to incorporate the request in conjunction with the Main Street Enhancement project for economic development purposes.

Attorney's Report. Schirman stated he spoke with the attorney representing Denklau regarding the order to repair or demolish the large barn at 780 E. James Street. The owner is still trying to obtain bids to repair the barn. Since the ninety days to repair or demolish the large barn has since passed, the City has proceeded with obtaining bids for demolition of the barn. Bids are due December 20th and results will be presented to council on January 6th.

Mayor's Report. Mayor Kostichek thanked the council members and staff for their cooperation since his appointment.

Mengler moved and Jacob Puck seconded to adjourn at 6:45 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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December 2, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 2nd day of December, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, and Jeff Blake.

Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Latimer moved and Jackie Puck seconded to approve the consent agenda including the invoices and minutes from November 18, 2013. Motion carried.

Audience. Fire Chief, Joe Hahn, and fire department members Rusty Holzworth and Bridget Geigle.

TIF Rebate Payments. Mengler moved and Koehler seconded to approve the semi-annual TIF (tax increment financing) payments to T&C Storage, in the amount of $1,860.19, as per the development agreements. Motion carried.

Resolution 2013-44, Establishing New Fund and Transfer. Mengler moved and Jackie Puck seconded to approve Resolution 2013-44. Roll call ayes: Mengler, Jackie Puck, Jacob Puck, Koehler, and Latimer. Motion carried. This Resolution establishes a reserve fund for a future splash pad project and allocates $28,875.73 (Ione Paustian Estate donation) to the new fund.

Fire Department Report.

  • Fire Chief Appointment. Hahn reported the Fire Department officer election results for 2014 : Fire Chief : Josh Geigle, 1st Assistant : Rusty Holzworth, and 2nd Assistant : Joe Hahn. Jackie Puck moved and Mengler seconded to appoint Josh Geigle as Fire Chief, effective 01/01/14 with term ending 12/31/13. Motion carried.
  • EMS Transportation Agreement with Durant Ambulance. Hahn reported the EMS Transportation is a standard agreement, renewable every two years. Latimer moved and Koehler seconded to approve the EMS Transportation Agreement as presented. Motion carried.
  • EMS Daytime Positions. Hahn stated the temporary part-time paid EMS (emergency medical services) position was approved through December 2013. He reported the Fire Department feels that even with two daytime department volunteers that recently completed EMS classes, there will still be a lack of EMS coverage during the day. The two fire department volunteers have schedules that do not allow them to be available all day, each week day. Discussion was held on possibly hiring a full-time individual that is EMS certified who can assist with the Public Works Department during the day. Chief Blake stated he and his full-time officers are willing to go through EMS classes to assist too. Following further discussion, Mengler moved and Jackie Puck seconded to approve extending the part-time paid EMS position until the end of March. Motion carried. Financial information will be prepared and presented to council at a future meeting.

Holzworth reported three vendors are currently bidding on a new truck. The bid results and department recommendation is expected to be presented to the City Council during their January 6th meeting.

Police Department Report. Chief Blake presented information as requested from Jackie Puck during the last meeting regarding adding another full-time officer. The information included the following: increased calls for service over the past two years, increased part-time hours/wages, traffic flow numbers at Interstate 80 interchange, fine revenue, and financial information (wages and benefits) for a proposed new officer. Mengler stated she would have a hard time justifying an additional full-time officer and stated that the increased coverage of part-time hours would result in an increase of call volume as the Scott County Sheriff's Department would have previously covered the calls when a Walcott officer was unavailable. She questioned if Chief Blake was recommending hiring an additional full-time officer. Blake stated he could always use more officers, either by hiring a full-time officer or increasing the part-time budget. Further discussion ensued and Chief Blake was requested to start providing a monthly report of calls to the City Council.

Public Works Department Report. Brockmann presented his report including the following:

  • A snow fence will be installed on the west side of a portion of Plainview Road.
  • S. Downey Street watermain project is complete, with the exception of street restoration which will be done next spring.
  • Lot surveying is completed on the lots adjacent to tennis courts. Discussion was held on the type of privacy fence to install on east lot line. This will be on next agenda.

Attorney's Report. Schirman stated the order regarding repair or demolition of a dangerous building for the large barn at 780 E. James Street has not been completed and there has not been adequate progress shown. Koehler moved and Jacob Puck seconded to have the Building Official proceed with obtaining bids for demolition of the barn. Motion carried.

Mayor's Report. Mayor Kostichek presented information and names for establishing a Citizens Municipal Building Committee to analyze all city-owned facilities and property for the best possible long range use. Jackie Puck questioned why council members were not listed on the committee. Mayor Kostichek stated it was a citizens committee and they will present their findings and recommendations to the City Council. Mayor Kostichek established the committee as presented and appointed the following citizens: Jason Holdorf, Jeanne Brus, Bernard Brus, Linda Smith, Kris Burt, and Melvin Brus (Fire Department Representative). Mayor Kostichek will chair the committee and employee John Brockmann was asked to be present at the meetings for informational purposes. Mengler moved and Latimer seconded to approve Mayor Kostichek's appointments to the Citizens Municipal Building Committee. Jackie Puck opposed. Motion carried.

Koehler moved and Jacob Puck seconded to adjourn at 7:28 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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November 18, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 18th day of November, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, and Jeff Blake.

Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Jackie Puck moved and Koehler seconded to approve the consent agenda including the invoices, minutes from November 4, 2013, winter maintenance proposal with Scott County and the October 2013 financial reports. Motion carried.

Audience. Fire Chief, Joe Hahn, and fire department member Rusty Holzworth.

S. Downey Street Watermain Project. Koehler moved and Mengler seconded to approve payment #2 to Ellsworth Excavating, Inc. in the amount of $9,398.65, as recommended by the project engineer. Motion carried.

Resolution 2013-41, Approval of Annual FYE 2013 Annual Urban Renewal Report. Koehler moved and Jackie Puck seconded to approve Resolution 2013-41. Roll call ayes: Koehler, Jackie Puck, Jacob Puck, Latimer, and Mengler. Motion carried.

Chief Hahn and Holzworth left meeting due to a fire call.

Resolution 2013-42, Approval of Police Chief Wage Increase. Jackie Puck moved and Mengler seconded to approve Resolution 2013-42. Roll call ayes: Jackie Puck, Mengler, Jacob Puck, Latimer, and Koehler. Motion carried. This $.25 hourly wage increase is for certification as an A.L.I.C.E. (Alert/Lockdown/Inform/Counter/Evacuate) Instructor.

Witt Property – NW Corner of Main & Lincoln Streets. Discussion was held on the counter-offer from Charles and Sandra Witt on the south building located at the NW corner of Main and Lincoln Streets. Koehler moved and Jacob Puck seconded to approve Resolution 2013-43, Accepting Counter-Offer from Charles and Sandra Witt. Roll call ayes: Koehler, Jacob Puck, and Jackie Puck. Nays: Mengler and Latimer. Motion carried. The offer is $14,000 for the south lot which is 20' x 100'.

Ordinance 468-13, Amending School Stops (crosswalks). Mengler moved and Jacob Puck seconded to waive the second reading of Ordinance 468-13, Pertaining to School Stops. Roll call ayes: Mengler, Jacob Puck, Jackie Puck, Latimer, and Koehler. Motion carried. Koehler moved and Jackie Puck seconded to approve the third and final reading of Ordinance 468-13. Roll call ayes: Koehler, Jackie Puck, Jacob Puck, Latimer, and Mengler. Motion carried. This crosswalk is located on James Street, approximately 200' east of the intersection of James Street and Century Street.

Police Department Report. Chief Blake stated the new striping has been installed on all three squads. Jackie Puck requested information from Chief Blake for the next meeting on adding another full-time officer.

Public Works Department Report. Brockmann reported there are deteriorated concrete sections that are being replaced on Walker Street.

City Clerk's Department Report. Rickertsen reported on the following:

  • Attendance at a recent budget meeting and update on the new property tax system and business property tax credit available for local business properties.
  • Distributed the building department report for the month of October.
  • City offices will be closed on November 28th and 29th in observance of Thanksgiving.

Mayor's Report. Mayor Kostichek reported on the following:

  • Fire Department was notified they will be receiving grant funds from the Scott County Regional Authority. He thanked the department and Rickertsen for preparing and submitting the grant application.
  • The Splash Pad project is in the developmental stage and completion could take a considerable amount of time depending on design and funding.

Mengler moved and Jacob Puck seconded to adjourn at 6:33 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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October 21, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 21st day of October, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Lisa Mengler, Virgil Wayne Latimer, Jackie Puck, and Jacob Puck. Absent: Tim Koehler. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, and Jeff Blake.

Jackie Puck moved and Mengler seconded to approve the agenda. Motion carried.

Consent Agenda. Mengler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from October 7, 2013, and Resolution 2013-35, Transfer of Funds. Roll call ayes: Mengler, Jacob Puck, Jackie Puck, and Latimer. Motion carried.

Audience. Merle Dickel.

TIF Rebate Payments. Jacob Puck moved and Latimer seconded to approve the semi-annual TIF rebates in the amount of $48,696.60 to Iowa 80 Truckstop Inc. ($12,061.44), Ossian Walcott Investments LC ($15,680.00), JDW Holdings LLC ($3,901.62) and Petersen Health Systems Inc. ($17,053.54). Motion carried.

E. James Street Sidewalk/School Crosswalk. Chief Blake reported he met with school officials regarding placement of a school crosswalk, which they requested be towards the west end of school property, connecting to the current sidewalk. Discussion was held on the crosswalk placement and a portable stop sign. Council requested Chief Blake ask the school to provide staff to place the portable stop sign at the crosswalk before and after school each day. Following further discussion, Mengler moved and Jacob Puck seconded to proceed with the sidewalk project on the north side of James Street as previously discussed and angle the crosswalk from the existing sidewalk, on the west side of school property (south side of E. James Street), towards the northeast to the new sidewalk that will be on the north side of E. James Street. Motion carried. An ordinance adding a school crossing zone will be prepared for the next meeting.

Public Works Department Report. Brockmann reported on the letter regarding the tar and chip project, dead tree at Wescott Park, and update on watermain project on South Downey Street.

City Clerk's Department Report. Rickertsen reported the 2014 employee health insurance rates are increasing 1.43% and the dental rates will remain the same. After a decrease in the health insurance rates in 2013, the 2014 health and dental rates will be less than what was paid in 2012. Jackie Puck moved and Latimer seconded to approve renewing the current health and dental insurance plans. Motion carried. Rickertsen reported on the status of the building on the NW corner of Main & Lincoln Streets, suggested the use of TIF funds for a streetscape enhancement project on Main Street, and stated the capital improvement projects and planning will discussed at the next meeting.

Attorney's Report. Attorney Schirman reported he has received the signed offer and abstract for the potential splash pad property and will work on having the abstract updated and prepare a deed and related documents.

Mayor's Report. Mayor Kostichek expressed his frustration with the recent vandalism found on the new playground equipment at Wescott Park. Following discussion, council consensus was to post a $100 reward sign for information leading to the arrest and conviction for individuals responsible for the park vandalism.

Questions/Concerns. Merle Dickel was present regarding speeding and other issues at the Walcott Estates Mobile Home Park.

Old/New Business. Complaints were held on a property with vehicles on jacks and other stored equipment. Discussion was held on the definition of junk and junk vehicles and operating a prohibited home business. Attorney Schirman and the Building Official will do further code research.

Mengler moved and Jacob Puck seconded to adjourn at 7:16 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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October 7, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 7th day of October, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Lisa Mengler, Virgil Wayne Latimer, Jackie Puck, and Jacob Puck. Absent: None. City employees present: John Brockmann, Lisa Rickertsen, Linda Rivers, Tom Schirman, and Jeff Blake.

Jackie Puck moved and Mengler seconded to approve the agenda. Motion carried.

Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from September 16, 2013, and the September 2013 financial reports. Motion carried.

Audience. Rusty Holzworth, Bridget Geigle, Merle Dickel, Brent Arp, Carol Snay, Mike Engler, and Scott County Supervisors Larry Minard, Jim Hancock, Bill Cusack, Carol Earnhardt, and Tom Sunderbruch.

Scott County Supervisors. Minard presented and discussed Scott County's brochure on services, budget, and goals and reported on the County's partnering with other jurisdictions for lobbying and services. Chief Blake and Fire Department member Rusty Holzworth both agreed the radio system has improved in Walcott since the Supervisors' visit in October, 2011.

Resolution 2013-32, Approving Contract & Bonds for the S. Downey Street Watermain Project. Jacob Puck moved and Jackie Puck seconded to approve Resolution 2013-32. Roll call ayes: Jacob Puck, Jackie Puck, Mengler, Latimer, and Koehler. Motion carried.

Resolution 2013-33, Establishing New Fund and Transfer of Funds. Mengler moved and Latimer seconded to approve Resolution 2013-33. Roll call ayes: Mengler, Latimer, Koehler, Jacob Puck, and Jackie Puck. Motion carried. This Resolution establishes the S. Downey Street Watermain project and authorizes a transfer of funds from the Water Fund.

Ordinance 467-13, Amending Official Zoning Map. Koehler moved and Jacob Puck seconded to approve the third and final reading of Ordinance 467-13. Roll call ayes: Koehler, Jacob Puck, Jackie Puck, and Latimer. Motion carried. This is for the rezoning of the lot at 123 W. Walcott Road from M-1, light industrial district, to C-1, neighborhood local business district.

Property.

  • Lots 4 & 5 of Block 6. Discussion was held on the two lots across from Wescott Park, east of the tennis courts. Attorney Schirman discussed his letter to the Council regarding the purchase offer he prepared. Following discussion, Koehler moved and Jackie Puck seconded to approve Resolution 2013-34, Approving Purchase Offer, as prepared. The offer becomes void if it is not accepted by sellers by October 30, 2013. Roll call ayes: Koehler, Jackie Puck, Jacob Puck, Latimer, and Mengler. Motion carried. The use of the property, as stated on the offer, is for recreational/park and the offer states that the sellers and buyer acknowledge that it is the sellers' preference that the property be used for a spash pad and not be used for a skate park.
  • Witt Property. Discussion was held regarding the property located on the NW corner of Lincoln & Main Streets and was referred to Attorney Schirman.

Fire Department Report.

  • Approval of New Members : Rusty Holzworth stated two trainees completed their firefighter training and have been accepted by the department. Koehler moved and Jacob Puck seconded to approve Steve Richgruber and Bridget Geigle as new members to the Fire Department. Motion carried.

Holzworth reported on the new pumper truck project. Mayor Kostichek thanked the Fire Department for their efforts on designing a new pumper truck and for a successful steak fry.

Building Report. Rivers presented her monthly report including an update on the Denklau property and new businesses.

Police Department Report.

  • ILEA Sponsorship. Chief Blake stated he spoke with insurance agent, Brent Arp, and there is no supplemental insurance for the city to buy for non-employees to attend the Iowa Law Enforcement Academy (ILEA). Brent Arp stated only employees of the City are covered to be sponsored to the ILEA. Chief Blake also reported that the number of calls year-to-date are already 200 more than last year.

Public Works Department Report. Brockmann reported that when he spoke to school officials about a crosswalk to a new sidewalk across from the school, they stated they were not aware of the project and would not be able to provide a crossing guard. Discussion was held that a plan is needed regarding the sidewalk, crosswalk, and crossing guard or portable stop sign. The topic will be on the next regular agenda.

City Clerk's Department Report. Jackie Puck moved and Mengler seconded to approve the FYE 2013 Annual Financial Report. Motion carried.

Mayor's Report. Discussion was held on establishing a Park Board sub-committee for research, planning, and fundraising for a splash pad.

Questions/Concerns. Merle Dickel was present and requested additional police presence at the Walcott Estates Mobile Home Park. Discussion was held that there are no stop signs at the exits and Chief Blake stated he can't enforce traffic laws inside the park unless there is a 28E Agreement between the City and the park owner. It was also discussed that theft and vandalism should be reported to the police department.

Old/New Business. Mayor Kostichek stated he is still working on establishing a building committee. Questions arose on the value and benefits to the fire department for assisting with an agriculture building burn. Jacob Puck questioned the status of the items discussed that were discussed with the Vision Committee at the joint council and committee meeting last April. Rickertsen will contact the committee chairperson.

Koehler moved and Jacob Puck seconded to adjourn at 7:55 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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November 4, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 4th day of November, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, and Jeff Blake.

Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Jackie Puck moved and Koehler seconded to approve the consent agenda including the invoices, Resolution 2013-36 : Approving Wage Increase for Building Official, and Resolution 2013-37 – Transfer of Funds. Roll call ayes: Jackie Puck, Koehler, Latimer, Mengler, and Jacob Puck. Motion carried.

Audience. Nicole Dunkel and Glenn Appler.

October 21, 2013 Minutes. Mengler moved and Latimer seconded to approve the minutes from October 21, 2013. Koehler abstained due to absence from meeting. Motion carried.

Alliant Energy. Alliant Energy Key Account Manager, Nicole Dunkel, was present to discuss Alliant Energy's Community Annual Partnership Assessment (involvement and investments in Walcott) including economic development support, state and regional support, and energy efficiency rebates. Operations Manager, Glenn Appler, reported on recent and future infrastructure investments. Concerns regarding ongoing service interruptions were expressed. Appler suggested squirrels and tree interference are likely causes of service interruptions.

Property at NW Corner of Main & Lincoln Streets. Discussion was held on the south building located at the NW corner of Main and Lincoln Streets. Possible future use of the property could be to connect it to the adjacent parcel for future parking or development. Mengler stated she didn't feel the City should get into the real estate business. Additional comments were made by the Mayor and other council members with Brockmann stated the public wants the City to buy the property and build City Hall on Main Street. Jackie Puck moved and Koehler seconded to approve Resolution 2013-40, Approving Purchase Offer with Charles and Sandra Witt, as discussed. Roll call ayes: Jackie Puck, Koehler, Latimer, and Jacob Puck. Nays: Mengler. Motion carried.

S. Downey Street Watermain Project. Koehler moved and Jacob Puck seconded to approve payment #1 to Ellsworth Excavating, Inc., in the amount of $34,634.13, as recommended by the project engineer. Motion carried.

Resolution 2013-38, Obligating Funds from the Consolidated Walcott Urban Renewal Area. Koehler moved and Mengler seconded to approve Resolution 2013-38. Roll call ayes: Koehler, Mengler, Latimer, Jackie Puck, and Jacob Puck. Motion carried. This resolution obligates $76,000 from the Consolidated Walcott Urban Renewal Tax Revenue Fund with respect to the City's Development Agreements with Iowa 80 Truckstop Inc., T&C Storage, Ossian Walcott Investments LC, JDW Holdings LLC, and Sterling Partners LLC for the fiscal year beginning July 1, 2014.

Resolution 2013-39, Obligating Funds from the Walcott Urban Renewal Area #2. Jacob Puck moved and Mengler seconded to approve Resolution 2012-39. Roll call ayes: Jacob Puck, Mengler, Latimer, Koehler, and Jackie Puck. Motion carried. This resolution obligates $17,000 from the Walcott Urban Renewal Area No. 2 Revenue Fund with respect to the City's Development Agreement with Petersen Health Care for the fiscal year beginning July 1, 2014.

Ordinance Amending School Stops (crosswalks). Brockmann reported he spoke with the property owner directly across (north) from the school's sidewalk and the owner agreed with the placement of the crosswalk coming straight across the street. Chief Blake stated the school security officer will roll out a stop sign each school day. Mengler introduced and moved to approve the first reading of Ordinance 468-13, Pertaining to School Stops. Seconded by Jacob Puck. Roll call ayes: Mengler, Jacob Puck, Latimer, Koehler, and Jackie Puck. Motion carried.

Police Department Report. Chief Blake presented proposals for incorporating the school logo into a design on the squad cars. He stated two of the three vehicles need done now, the new squad and the Crown Victoria due to peeling of current design. Following discussion on the proposals, Mengler moved and Jackie Puck seconded to approve the proposal from Fox Tail Design, at a cost not to exceed $2,500. Motion carried. The funding is available and will be paid from the Police Vehicle Fund.

Public Works Department Report. Brockmann stated they will begin hydrant flushing this week.

City Clerk's Department Report.

  • Employee Life Insurance. Rickertsen reported the 2014 employee life insurance rates will remain the same and are guaranteed until January 1, 2016. Discussion was held that the City policy is to provide a $20,000 life insurance policy for all full-time employees but the company states that employees are not eligible for their policy after age 70 due to the age reduction schedule on the basic life. Mengler moved and Jackie Puck seconded to renew the current life insurance plan with Dearborn National. Motion carried. Rickertsen will check with other companies for a policy for employees after the age 70.
  • Investment Policy. The current Investment Policy was reviewed and it was determined that no changes are needed.
  • Capital Improvement Plan (CIP). Rickertsen reviewed the projects listed in the CIP for FYE 2014 and 2015. Council agreed that the projects listed will proceed as planned. Rickertsen will proceed with finding services for a streetscape enhancement project on Main Street (sidewalk, storm sewer, and gateway development).
  • FYE 2013 Examination Report. Rickertsen presented the examination report for the City for the period July 1, 2012 through June 30, 2013, conducted by the Iowa State Auditor's Office. An examination of records is required each year but Rickertsen suggested a full audit report every four years as previously required.

Attorney's Report. Attorney Schirman reported the closing was held on the property for the potential splash pad. Brockmann will obtain bids on a privacy fence as requested by sellers.

Mayor's Report. Mayor Kostichek reported on his conversation with the City Engineer regarding the lack of progress on the West Bryant Street project.

Old/New Business. The Police and Fire Departments were thanked for their participation during the Halloween parade and trick-or-treating.

Mengler moved and Jacob Puck seconded to adjourn at 7:37 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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September 16, 2013 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 16th day of September, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Jackie Puck, and Jacob Puck. Absent: Lisa Mengler. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, and Jeff Blake.

Jackie Puck moved and Latimer seconded to approve the agenda. Motion carried.

Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from September 3, 2013, and the August 2013 financial reports. Motion carried.

Audience. Rusty Holzworth, Jack Schinckel, Diane McKinley, Cloe McKinley, Hans-Werner Hamann and his son-in-law.

Hans-Werner Hamann:Bredenbek. Hans-Werner Hamann, former Mayor of Walcott's sister city Bredenbek, Germany, was in attendance with his son-in-law. Hamann stated Bredenbek will be celebrating 750 years next year and on behalf of the City of Bredenbek, he invited the Mayor, Council, and Walcott citizens to attend their 750 Year Celebration Days next August. The invitation will be published in a future Walcott Chamber of Commerce newsletter.

Street Light at Intersection of W. Bryant & Parker Street. No discussion was held since the resident requesting it be placed on the agenda was not in attendance.

Fire Department.

  • Steak Fry Payment : Jackie Puck moved and Latimer seconded to approve the payment to Kalmes Catering in the amount of $7,750 for 1,000 steaks. Motion carried.
  • Purchase Approval : Uniforms– Rusty Holzworth presented a project worksheet to replace four sets of gear. Koehler moved and Jacob Puck seconded to approve the purchase of four sets of gear in the amount of $6,750. Motion carried. The gear will be paid from the Fire Department Donations Fund.


Park Board Recommendations. Following a recommendation from the Park Board to proceed with purchasing the two lots across from Wescott Park and pursue plans for a splash pad (on the lots), Jackie Puck moved and Koehler seconded to proceed with the necessary paperwork for the land purchase. Motion carried. Rickertsen stated a splash pad was one of the top ten priorities, ranked by the Mayor, Council, and Vision Committee members last year and it was one of the things requested by the teens interviewed for the Downtown Assessment report last summer. Following research, it was determined that an adequately sized splash pad could be costly so the project will likely be involved and lengthy and therefore Rickertsen suggested establishing a committee to help with the research, planning, and funding opportunities.

Resolution 2013-31, Awarding Contract for the South Downey Street Water Main Replacement Project. Following discussion regarding the bids and item quantities, Latimer moved and Koehler seconded to approve Resolution 2013-31. Roll call ayes: Latimer, Koehler, Jackie Puck, and Jacob Puck. Motion carried. The contract was awarded to the low bidder, Ellsworth Excavating, in the amount of $88,063.79.

Ordinance 467-13, Amending Official Zoning Map. Koehler moved and Jacob Puck seconded to approve the second reading of Ordinance 467-13. Roll call ayes: Koehler, Jacob Puck, Jackie Puck, and Latimer. Motion carried. This is for the rezoning of the lot at 123 W. Walcott Road from M-1, light industrial district, to C-1, neighborhood local business district.

Police Department Report.

  • Additional Squad. Chief Blake presented a project worksheet for purchasing an additional squad. Following discussion, Koehler moved and Jackie Puck seconded to purchase a used 2013 Ford Explorer from Wreeves and Associates plus additional equipment, striping, and installation fees, with total purchase costs not to exceed to$38,375. Motion carried.
  • ILEA Sponsorship. Attorney Schirman reported on liability issues and city policies regarding sponsoring individuals at the Iowa Law Enforcement Academy (ILEA) that are not currently employed as Walcott police officers. Only current police officers would be covered under the City's liability and workers compensation policies while attending the ILEA. Following discussion, Koehler moved and Jacob Puck seconded to approve the sponsorship of part-time officer Jay (Howard) Wilson at the ILEA with all fees to be paid by Wilson. Motion carried. Wilson needs to attend a short program at the ILEA due to his break in service after certification from another state. Koehler questioned if supplemental insurance can be purchased by individuals that are not currently Walcott officers but want sponsorship from the City to attend ILEA. Council consensus was to table discussion of additional ILEA sponsorships until further insurance information is received.

Public Works Department Report. Brockmann reported that the new playground equipment at Wescott Park is installed and the handicap approach will be completed soon. Concerns regarding foul balls at the playground area were brought up. Brockmann stated those concerns were discussed in the past and there is a concern at any park that has playground equipment and ball diamonds. The new playground equipment replaced existing equipment and additional safety measures such as extending the fence have been taken. Brockmann presented project worksheets for the following:

  • Sludge Spreader. Latimer moved and Jacob Puck seconded to approve purchasing a New Holland spreader from the low bidder, Kunau Implement, at a cost of $21,004.80. Motion carried. The spreader is for the disbursement of sludge from the wastewater treatment process as required by the Iowa Department of Natural Resources.
  • Victory Park Shelter Painting. Jacob Puck moved and Latimer seconded to hire Jennings Paintings to power wash and paint the north shelter at Victory Park at a cost of $1,670. Motion carried. Brockmann stated the price includes two coats of paint and the outside picnic tables will also be power washed and painted.

City Clerk's Department Report. Rickertsen presented her report including the following:

  • Fire Proof Safe. Rickertsen presented a project worksheet for purchase of a lateral fire proof safe for storage of minutes and ordinances and other records that are required to be kept permanently. Jackie Puck moved and Koehler seconded to purchase a Phoenix Fire Fighter 509 Safe at a cost of $2,544. Motion carried.
  • Receipt & Waiver : Paustian Estate. The City of Walcott and Walcott Volunteer Fire Department were both listed as beneficiaries of the Ione Paustian estate. Jackie Puck moved and Latimer seconded to approve signing the receipt and waivers for the City and Fire Department. Motion carried. Council consensus was to utilize the city's share of funds for a future splash pad.
  • Sidewalk Repairs. Rickertsen reported on the status of properties that have not yet completed the required repairs. Two properties may need to be done by the City's contractor and full costs billed to the homeowners.
  • Grants. Rickertsen stated she worked with Assistant Chief Geigle on two grants for the purchase of a new fire truck.
  • Building Department Report. Rickertsen distributed information on the building department activities for the month of September and stated the evergreen on the corner of N. Downey and Meadow Lane was trimmed as instructed.

City Attorney Report. Attorney Schirman reported he was contacted by Dana Denklau's attorney who stated the rebuilding of the large barn was cost prohibitive so the Building Official will be working with the Fire Department on a possible training fire on the barn.

Old/New Business. Koehler questioned the status of the Building Committee and the Witt building. Both will be listed on the next agenda.

Koehler moved and Jacob Puck seconded to adjourn at 7:05 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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September 3, 2013 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Tuesday, the 3rd day of September, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck and Jacob Puck. Absent: None. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, and Josh Geigle.

Jackie Puck moved and Mengler seconded to approve the agenda. Motion carried.

Public Hearing. Mayor Kostichek opened the public hearing on rezoning the property at 123 W. Walcott Road. No written comments were received. Rickertsen explained that the Planning and Zoning Commission recommended approving the rezoning from M-1, light industrial district, to C-1, neighborhood local business district. The lot to the east of the area to be rezoned is already zoned C-1. Jackie Puck moved and Latimer seconded to close the public hearing and resume the regular meeting. Motion carried.

Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from August 19, 2013, and minutes from August 26, 2013. Motion carried.

Audience. None.

Ordinance 467-13, Amending Official Zoning Map. Latimer moved and Jacob Puck seconded to introduce and approve the first reading of Ordinance 467-13. Roll call ayes: Latimer, Jacob Puck, Jackie Puck, Mengler, and Koehler. Motion carried. This is for the rezoning of the lot at 123 W. Walcott Road from M-1 to C-1.

Trick-or-Treating. Jacob Puck moved and Latimer seconded to approve Trick-or-Treating on October 30th from 6 : 8 p.m. Motion carried. Latimer moved and Jackie Puck seconded to approve the Halloween parade from Victory Park to the Walcott Legion on October 30th. Motion carried.

View Obstruction. Discussion was held on the evergreen, obstructing view of traffic, located at the SW corner of N. Downey Street and Meadow Lane. Attorney Schirman stated per Iowa Code the abutting property owner may be responsible for trimming the tree. Jacob Puck moved and Koehler seconded to send a notice to the abutting property owner and have the evergreen trimmed up 6' from the bottom. Motion carried.

Fire Department Daytime EMS Personnel. Assistant Chief Geigle reported an EMS class is starting next week but the recruitment for new members resulted in only one individual who works at a local business during the day. That individual and three other department volunteers will be taking the EMS class. Currently the City has hired temporary part-time EMS/Firefighters to help cover the shortage of personnel during the daytime hours. Geigle stated it will help once the four volunteers complete their EMS class but it may not be a long term solution. He suggested when hiring any new employees for city departments, the council consider hiring individuals with an EMS background or those willing to obtain an EMS certification.

Street Light Wattage. A resident requested lowering the wattage of an energy efficient LED bulb that was recently installed on the streetlight at the intersection of W. Bryant Street and Parker Street. The resident felt the new LED light was too bright and light was flowing into windows, particularly on the second floor. Discussion was held that street lights help to provide safety for residents and although it does light up the area the council consensus was to keep the current wattage.

Victory Park Shelter Painting. No action was taken as Brockmann stated he will be reviewing the painting bids further.

James Street Sidewalk : Across from School. Discussion was held on a request from the Planning & Zoning Commission that the Council take action to improve the safety of the school area by installing a sidewalk on the north side of James Street and putting in a crosswalk with a crossing guard. Brockmann presented a project worksheet for installing a 6' wide sidewalk, adjacent to the curb, as recommended by the city engineer, on the north side of James Street directly across from the school. Koehler moved and Jacob Puck seconded to proceed with the quote from Paustian Concrete at a cost of $6,498 for the sidewalk installation plus approximately $500 for a handicap ramp and mat. Motion carried. Brockmann will contact the school regarding the location of a crosswalk.

Resolution 2013-28, Approving Plans, Specifications, Form of Contract and Estimate of Cost for the South Downey Street Watermain Project. Jackie Puck moved and Mengler seconded to approve Resolution 2013-28. Roll call ayes: Jackie Puck, Mengler, Latimer, Koehler, and Jacob Puck. Motion carried. Bids for the project will be received until September 10th at 2:00 p.m.

Ordinance 466-13, Regulating Number of Animals. Koehler moved and Mengler seconded to approve the third and final reading of Ordinance 466-13. Roll call ayes: Koehler, Mengler, Latimer, Jackie Puck, and Jacob Puck. Motion carried. This ordinance prohibits any person from harboring or housing on the same premises more than a total of four of the following animals, dogs and cats, over the age of six months, unless such animals are in a licensed kennel, veterinary clinic or animal grooming shop.

Police Department Report. Chief Blake reported he purchased two additional trail cameras. Blake also reported on that a part-time officer needs to attend a short program at the Iowa Law Enforcement Academy (ILEA) due to his break in service after certification from another state. Individuals attending the ILEA must be hired by or sponsored by a law enforcement agency. Discussion was held on sponsoring other individuals for the ILEA. Blake stated sponsored individuals, including the current part-time officer, would pay their own registration and fees to attend the ILEA. Blake was requested to obtain additional information and the topic will be placed on the next agenda.

Public Works Department Report. Brockmann reported on the status of the new playground equipment at Wescott Park.

City Clerk's Department Report. Rickertsen requested approval to send Building Official Linda Rivers to a commercial electrical inspector course in Des Moines this November. Effective January 1, 2014, the State of Iowa requires that all electrical inspections be performed by a certified electrical inspector. This course will prepare Rivers for the International Code Council electrical inspector exam. Koehler moved and Jacob Puck seconded to allow Rivers to attend the commercial electrical course in Des Moines as presented. Motion carried. Rickertsen reported estimates have been received on a splash pad and will be presented to the Park Board during their next meeting for their recommendation. Discussion was held on upcoming grant deadlines and projects.

Koehler moved and Mengler seconded to adjourn at 7:25 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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August 19, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 19th day of August, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck and Jacob Puck. Absent: None. City employees present: John Brockmann, Lisa Rickertsen, Joe Hahn, and Tom Schirman.

Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Public Hearing. Mayor Kostichek opened the public hearing on the South Downey Street Watermain Project. No written comments were received. The project includes the construction of approximately 600 linear feet of 6 inch diameter ductile iron water main to replace an aged system on South Downey Street. Affected property owners, Randy and Debbie Moeller and Stephanie Smith, were present to gather information on the proposed project and questioned future street improvements and storm sewer connections. Jackie Puck moved and Mengler seconded to close the public hearing and resume the regular meeting. Motion carried.

Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from August 5, 2013, July financial reports, and the outdoor service area for Walcott Coliseum liquor license on September 28, 2013. Motion carried.

Audience. Alex Clark, Michael Hutchison, Randy Moeller, Deb Moeller, Stefanie Smith, and Josh Geigle.

Summer Youth Program. Alex Clark, YMCA Camp Abe Lincoln, was present to thank the City for funding and supporting the Summer Youth Program. She presented a picture of the participants with thank you letters from the children and Camp Abe Lincoln. She also stated her appreciation with coordinating the program with the City.

Iowa 80 Truckstop : Ambulance Service. Michael Hutchinson was present on behalf of Iowa 80 Truckstop. He stated Scott County is re-evaluating emergency medical services (EMS) within the county and the Iowa 80 Truckstop would support locating an ambulance closer to their area. Discussion was held on the EMS study that Scott County has hired consultants to prepare. Council members expressed interest in looking at various options. Assistant Fire Chief Josh Geigle will contact with Dennis Coon, Scott County Health Department.

Future Municipal Building. Koehler moved and Jackie Puck seconded to rescind the motion from July 15, 2013, that states the following: Allocate $20,000 for architect fees to develop a plan for a new fire station only at 1113 N. Main Street. Motion carried. Koehler moved and Jackie Puck seconded to pursue the flexibility of all options of city departments. Motion carried. Kostichek stated he is still working on establishing a special building committee.

Purchase Approval : Council Room Chairs. Mengler moved and Latimer seconded to purchase ten HON chairs at a cost of $1,407.20. Motion carried.

Resolution 2013-28, Approving Plans, Specifications, Form of Contract and Estimate of Cost for the South Downey Street Watermain Project. Jacob Puck moved and Jackie Puck seconded to table Resolution 2013-28 until the September 3rd meeting. Motion carried. Some documents were not yet received from the City Engineer.

Ordinance 466-13, Regulating Number of Animals. Latimer moved and Koehler seconded to approve the second reading of Ordinance 466-13. Roll call ayes: Latimer, Koehler, Mengler, Jackie Puck, and Jacob Puck. Motion carried. This ordinance prohibits any person from harboring or housing on the same premises more than a total of four of the following animals, dogs and cats, over the age of six months, unless such animals are in a licensed kennel, veterinary clinic or animal grooming shop.

Public Works Department Report. Brockmann reported on the ADA requirements for the new playground equipment at Wescott Park.

City Clerk's Department Report. Rickertsen stated the appeal hearing date for the property at 780 E. James Street is scheduled for 5:00 p.m. on August 26th.

Mayor's Report. Mayor Kostichek stated he was questioned if the part-time paid EMT's could drive emergency vehicles during their lunch break, within the city limits. Council consensus was that they should be allowed to take fire trucks during their lunch so they would be prepared in case of a call.

Mengler moved and Latimer seconded to adjourn at 7:15 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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August 5, 2013

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 5th day of August, 2013, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck and Jacob Puck. Absent: None. City employees present: Jeff Blake, John Brockmann, Lisa Rickertsen, Joe Hahn, and Tom Schirman.

Agenda & Consent Agenda. Koehler moved and Jacob Puck seconded to approve the agenda and consent agenda including the invoices, minutes from July 15, 2013, and beer permit renewal for Casey's General Store. Motion carried.

Audience. Larry Koberg, Lon Warnecke, and Bridget Geigle.

Walcott Volunteer Firefighters Association. Lon Warnecke & Bridget Geigle were present on behalf of the Walcott Volunteer Firefighters Association. Warnecke stated they are working in conjunction with the Chamber of Commerce movie night and want to sponsor a 2K run/walk for children in four divisions through eighth grade on August 24th. He stated they would use portions of James and Lincoln Streets but the route would be confined to the NE area of town. After the race there will be free activities at Victory Park. Warnecke stated he is working with the insurance agent on event insurance. Chief Blake had no issues with the proposed race. Jackie Puck moved and Latimer seconded to approve the 2K run and park activities as discussed. Motion carried.

Scott County Humane Society Agreement Renewal. Koehler moved and Jacob Puck seconded to approve renewing the annual agreement with the Humane Society of Scott County. Motion carried.

Approval of TIF (Tax Increment Financing) Rebate Payment. Mengler moved and Jackie Puck seconded to approve the TIF rebate ($28,401.52) to Petersen Health Systems, per the Development Agreement. Motion carried.

Resolution 2013-25, Approving the 2013 Fiscal Year Street Finance Report. Koehler moved and Latimer seconded to approve Resolution 2013-25. Roll call ayes: Koehler, Latimer, Mengler, Jackie Puck, and Jacob Puck. Motion carried.

Resolution 2013-26, Transfer of Funds. Mengler moved and Jacob Puck seconded to approve Resolution 2013-26. Roll call ayes: Mengler, Jacob Puck, Jackie Puck, Latimer, and Koehler. Motion carried.

Resolution 2013-27, Notice of Hearing S. Downey Street Watermain Project. Jackie Puck moved and Latimer seconded to approve Resolution 2013-27. Roll call ayes: Jackie Puck, Latimer, Mengler, Koehler, and Jacob Puck. Motion carried. The public hearing on the project will be August 19th at 6:00 p.m. and bids will be received and read aloud on September 10th at 2:00 p.m.

Ordinance 465-13, 25-Year Natural Gas Franchise with MidAmerican Energy. Latimer moved and Koehler seconded to waive the second reading of Ordinance 465-13. Roll call ayes: Latimer, Koehler, Mengler, Jackie Puck, and Jacob Puck. Motion carried. Jacob Puck moved and Koehler seconded to approve the third and final reading of Ordinance 465-13. Roll call ayes: Jacob Puck, Koehler, Latimer, Mengler, and Jackie Puck. Motion carried.

Ordinance 466-13, Regulating Number of Animals. Mengler introduced and moved to approve the first reading of Ordinance 466-13. Seconded by Jackie Puck. Roll call ayes: Mengler, Jackie Puck, Jacob Puck, Koehler, and Latimer. Motion carried. This ordinance prohibits any person from harboring or housing on the same premises more than a total of four of the following animals, dogs and cats, over the age of six months, unless such animals are in a licensed kennel, veterinary clinic or animal grooming shop.

Fire Department Report.

  • Outdoor Weather Siren. Chief Hahn questioned having Scott County activate the outdoor warning sirens for severe weather. Discussion was held that sometimes the sirens in Scott County are activated after the storm has already passed Walcott and it may cause confusion. Currently the Fire Department members activate the sirens for severe weather. Further discussion was held on providing radios to the Police Department to allow them to activate the sirens for severe weather. Jackie Puck moved and Koehler seconded to keep the activation of the severe weather siren with the Walcott Fire and Police departments only. Motion carried.
  • Street Closure. Chief Hahn requested permission to close E. Bryant Street from Main Street to Henry Street for the Fire Department Steak Fry on September 28, 2013. Mengler moved and Jacob Puck seconded to approve closing E. Bryant Street between Main Street and Henry Street on September 28, 2013 from Noon to Midnight. Motion carried.

Public Works Department Report. Brockmann reported on the letter from Stanley Consultants regarding the Iowa Nutrient Reduction Policy. The letter states that the City would have until 2019 or later to construct improvements if needed, to achieve nutrient reduction. An estimated schedule on the progress of ongoing projects was received by the City Engineer. The W. Bryant Street project is estimated to be let for bids this fall with sewer construction starting in late October.

City Clerk's Department Report. Rickertsen reported on the following:

  • Trees Forever has dedicated $1,500 towards purchasing native plant materials at locations within existing beds at Prairie View Park. They have a class that will carry out the planting project on September 10th.
  • New playground equipment for Wescott Park will be shipped the last week of August. An exact installation date has not yet been determined.
  • Building Department activities for the month of July.
  • Scott County Board of Health issued a statement in support of fluoridation of public water supplies in Scott County.
  • Splash Pad sales representative will have cost estimates available within next few weeks. Koehler stated it is important to have a plan in place prior to purchasing property.
  • Suggested dates for the appeal hearing regarding dangerous buildings.

Mayor's Report. Mayor Kostichek stated he is working on putting a committee together for a new municipal building. Discussion was held that the council previously voted to develop a plan for a new fire station only but comments were made that a new building should be a public safety (fire and police) building. Consensus was that all options should be looked at. The topic will be placed on the next agenda. Kostichek reported he was notified by the River Bandits that August 20th is Walcott Community night at the ballpark. Additional information will be gathered and flyers will be posted regarding the event.

Jackie Puck moved and Mengler seconded to adjourn at 7:15 p.m. Motion carried. All votes on motions were unanimous, unless noted.

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