A special meeting of the City Council of the City of Walcott, Iowa was held on Wednesday, March 16, 2016, with Mayor John Kostichek calling the meeting to order at 6:00 p.m.  Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent:  None. City employees present were:  Jeff Blake, Lisa Rickertsen, and Josh Geigle.

Jackie Puck moved and Latimer seconded to approve the agenda.  Motion carried.

Downey Street Sidewalk Assessment Project. Letters were sent to seven property owners on S. Downey Street regarding a proposed sidewalk assessment project, in conjunction with the S. Downey Street Reconstruction Project. Three affected property owners were in attendance, along with Project Engineer, Eric Schallert, MSA Professional Services.  Questions arose on one property that does not currently have sidewalks on their entire lot.  Council consensus was to add the property owner to the sidewalk assessment project (approximately 10’).  Following review of the assessment project, it was concluded that Rickertsen will send the necessary paperwork to all affected property owners.

Proposed Municipal Building.  David Nichols, Downing Architects, presented and reviewed the proposed municipal building preliminary design plans.  This building would house City Hall staff, Council Chambers, Police Department, and a small community room which can be opened up for additional Council Chamber seating. Discussion was held on the larger garage doors to accommodate the squad vehicles.  Chief Geigle stated the Fire Department needs additional space for their equipment, records, and office.  Discussion was held on space that would become available if a new municipal building is built. Mengler stated the City needs to think about the community’s history and the request from Karen Puck for space to house historical items. Nichols reviewed the proposed changes to the architect agreement between the City and Downing Architects.  The revised agreement includes changes to dates and compensation for services, which were modified based on the increase to the building size (from 8,100 SF to 9,360 SF).  Mengler moved and Koehler seconded to approve the revised contract, pay a lump sum of $23,320 for the Schematic and Design Phase, and fix the other two phases at a percentage of construction bid costs, as discussed. Motion carried.  The updated estimated project budget is $1,500,000 – $1,700,000.  Karla Burt was present and stated she felt the proposed building will be a wonderful asset to the community.

Jacob Puck moved and Koehler seconded to adjourn at 7:58 p.m.  Ayes:  All.  Motion carried.

March 16, 2016 – Special Meeting

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 7th day of March, 2016, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, Steve Bowman, Josh Geigle, Lisa Rickertsen, Randy Reimers, and Tom Schirman.

Approval of Agenda. Mengler moved and Latimer seconded to approve the agenda. Motion carried.
Public Hearing on FYE 2017 Budget. Mayor Kostichek opened the public hearing on the FYE 2017 Budget. Rickertsen stated the tax levy will remain at $10.12001 per $1,000 taxable valuation on regular property. She stated the budget includes up to $200,000 for a fire truck, over $2.3 million for proposed capital projects and an increase in water and sewer rates. Rickertsen stated no written comments were received. One audience member questioned the increase in water and sewer rates and Rickertsen replied it was due to increased operational costs and equipment repairs. Jackie Puck moved and Mengler seconded to close the public hearing and resume the regular meeting. Motion carried.

Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from the regular and special meeting on February 15, 2016, and Resolution 2016-6, Adopting the Annual Supplement to the Walcott Code of Ordinances. Roll call ayes: Koehler, Jacob Puck, Latimer, Mengler, and Jackie Puck. Motion carried.

Scott County Library Board. Scott County Library Board members and staff were present to report on their efforts to move the library to the building at 101 E. Durant Street. They reported on the limited space at the current facility and the expanded services that could be offered with a larger building. Their contractor presented the proposed drawings and reported on the interior design and general repairs to the building, including removal of the back portion of the building for off-street parking. It was reported the Historical Society has large pieces and the available space was not large enough so it will be a community room that could be open for special occasions. A pamphlet of what is available through the Library was distributed. Library materials available to residents include books, e-books, music, movies, video games, and access to online services, newspapers, computers, and printers. Discussion was also held on the fundraising efforts and it was stated that all funds donated will be earmarked direct to the Walcott Library branch. Fundraising organizer, Ray German, reported they would accept pledges over a three year period, similar to what was done for the City’s Prairie View Park/Heritage Trail project. They hope to see support for the project continue and further assistance with funding. Library Board Member, Kristal Koberg-Schaefer stated they would have something in the Walcott Chamber of Commerce newsletter regarding the proposed project and fundraising. Donations will be accepted at the Walcott Library. Mengler thanked them for attending the meeting.

South Downey Street Reconstruction Project. Many residents were in attendance regarding the S. Downey Street Reconstruction Project. Project Engineer, Eric Schallert, from MSA Professional Services, distributed and reported on the project update. He stated the first draft of the project plans were produced in mid-December and with no comments, MSA continued on with the reconstruction of the street in its existing location and configuration. The project includes: removal and replacement of the existing sanitary sewer, new sewer laterals to the property lines, replacement of manholes, additional inlets at the corners of Memorial and Downey to eliminate ponding problems, dual-purpose subdrain system, 40’ wide pavement, and a 3’ wide boulevard with sidewalks on both sides of the street. Several comments and concerns were reported from audience members, mostly concerning the width of the street, drainage issues, and storm water discharges and drain connection requirements. Wade Luebken expressed concerns with drainage issues in his rear yard which was reported to be a separate issue and not a part of the S. Downey Street Reconstruction Project. It was reported the cost to redesign the plans would be approximately $7,500 but the savings in concrete to narrow it to a typical 33’ or 34’ street would be much higher than the redesign cost. John Brockmann offered to volunteer his time to assist with the project redesigning. Following a lengthy discussion, Mengler moved and Koehler seconded to have Bowman and Schallert redesign the plans to include a narrower street. Motion carried. Mengler stated to involve Brockmann if Bowman and Schallert feel he would be an asset and is willing to be involved. Mengler moved and Jacob Puck seconded to allow the sidewalks to be located three feet from the curb, instead of six feet, for the S. Downey Street project. Motion carried. The preliminary sidewalk assessment plat and schedule were reviewed. The City intends to follow the same process as the Memorial Road and Bryant Street projects for residents that do not already have sidewalks. The City will pay for 50% of the public sidewalk construction costs, if all affected property owners agree to be voluntary assessed. Jackie Puck moved and Jacob Puck seconded to send a letter to residents affected by the assessment, inviting them to a special council meeting on March 16th at 6:00 p.m. Motion carried.

Walcott American Legion – Avenue of Flags. Brian Mengler reported on the Avenue of Flags project. For a cost of $35/year, the Legion will place a 3’x5’ American Flag in the front yard of homes and businesses on the following holidays and special events: Memorial Day, Flag Day, Independence Day, Labor Day, and Veterans Day. Mengler stated they will call Iowa One Call for each location, place a 16” sleeve in the ground, which will remain in the ground, and the flag poles are 10’. Koehler moved and Jacob Puck seconded to allow the Walcott American Legion to temporarily place flags in the City right-of-way for the Avenue of Flags project. Motion carried.

Walcott Hearts and Hands Foundation – Signage Project. On behalf of the Walcott Hearts and Hands Foundation, Austin Burt presented different designs, as well as potential locations for proposed welcome signs and community organization board sign. Chief Blake expressed traffic safety concerns for the proposed signs at the North Main Street entrance. Council all agreed they preferred the look of limestone signs as they would look similar to the sign at Welcome Park. Jacob Puck moved and Mengler seconded to allow the Foundation to move forward and contact affected property owners with the preliminary design. Motion carried.

Approval of Annual Spring Clean-up Day – May 7, 2016. Jacob Puck moved and Latimer seconded to schedule spring clean-up day on Saturday, May 7th from 2:00 – 5:00 p.m. Motion carried. This will be located at the Public Works building for Walcott residents only. No electronic, business, or household hazardous waste. Tires, appliances, and bulky items will be accepted at no charge.

Rita Stender Offer – Rowe Street Right-of-Way. A signed purchase offer was received from Rita Stender to purchase the western 23’ of the unimproved Rowe Street ROW that is adjacent to her property on Bryant Street. Jacob Puck moved and Mengler seconded to approve Resolution 2016-7, Establish Public Hearing Date and Time on Purchase Offer from Rita Stender. Roll call ayes: Jacob Puck, Mengler, Koehler, Latimer, and Jackie Puck. Motion carried. The public hearing will be on April 4, 2016 at 6:00 p.m.

ATV’s and Golf Carts. Jackie Puck stated she received a petition to allow golf carts, small tractors and UTV’s on city streets. Discussion was held that drivers must be licensed and at least 18 years of age, have insurance, and obey all traffic laws. Koehler expressed his safety concerns and to require seat belts. Jackie Puck moved and Mengler seconded to have Attorney Schirman and Chief Blake prepare the necessary ordinances to allow golf carts, UTV’s, and ATV’s on city streets. Motion carried.

Resolution 2016- 8, Approving the Adoption of the Budget for FYE 2017. Koehler moved and Jacob Puck seconded to approve Resolution 2016-8. Roll call ayes: Koehler, Jacob Puck, Latimer, Mengler, and Jackie Puck. Motion carried.
Ordinance 482-16, Amending Chapter 160 Pertaining to Building Codes-2nd reading. Jackie Puck moved and Mengler seconded to table the 2nd reading until further clarification from the Building Official, Linda Rivers, regarding proposed changes. Motion carried.

Park Board.
• Request to Install Light at West Bridge on Heritage Trail. The Park Board recommended installing one light pole, on the west side of the west bridge, following a request from a neighboring property owner. Mengler moved and Koehler seconded to approve the recommendation to have Alliant Energy install one pole by the west bridge, at a cost of $968 plus $12/month rent and utility costs. Austin Burt questioned having a light similar to the North Main Street lights instead of a utility light pole. Following discussion, Mengler and Koehler rescinded their motion. Park Chairperson Brian Mengler was asked to research other light poles.
• Athletic Board Sponsor Banners. Koehler moved and Jacob Puck seconded to allow Walcott Athletic Board to hang one banner, of their sponsors, on the fence at both Victory and Wescott Parks. Motion carried. This banner would be removed at the end of each season.
• Request for Golf Cart Use at Prairie View Park. Rickertsen reported on a request from a couple getting married at Prairie View Park on July 9th to use a golf cart to transport some elderly guests from the parking lot to the gazebo for the wedding ceremony. Koehler moved and Jacob Puck seconded to approve the request for July 9th from approximately 3:30 – 5:00 p.m. Motion carried. The golf cart requirements utilized for Walcott Day will apply to this request.

Fire Department Report. Chief Geigle reported the department voted Kaci Kraft as a new member. Jackie Puck moved and Jacob Puck seconded to approve Kaci Kraft as a member of the Walcott Volunteer Fire Department. Motion carried. Chief Geigle also reported on the planned vegetation burn at Prairie View Park again. Jackie Puck moved and Jacob Puck seconded to allow the burning of vegetation at Prairie View Park, as weather permits. Motion carried.

Public Works Department.
• Compost Area. Discussion was held on the compost area and problems with illegal dumping at the area. Bowman reported his staff continues to pick up brush on Wednesday mornings if residents have it at the curb. Mengler moved and Jacob Puck seconded to approve opening the compost area on March 12th. Motion carried. The area will be open to Walcott residents on Saturdays and Sundays from 10:00 a.m. – 3:00 p.m. and during the week from 8:00 a.m. – 3:00 p.m. Residents can drop off leaves, grass clippings, and garden vegetation during these hours.
• Review of Sewer Surcharge Chapter. Reimers reported on problems with a business that is continually out of compliance with their discharges into the city sewer system. Discussion was held on the testing requirements and modifying Chapter 99.09 of the Walcott Code of Ordinances. A proposal from Stanley Consultants to review the chapter and do a local limits study was briefly discussed. Mengler moved and Koehler seconded to have Reimers, Bowman, and Schirman review the sewer surcharges in Chapter 99.09. Motion carried. Jay Brady, Stanley Consultants, will also be invited to their meeting to review the surcharges.

City Clerk Report.
• FYE 2016 Budget Amendment. Rickertsen reported on the proposed amendment for the FYE 2016 Budget. Jacob Puck moved and Latimer seconded to set the public hearing date for the FYE 2016 budget amendment for April 4th at 6:00 p.m. Motion carried.
• Flood Response Emergency Action Plan. Rickertsen reported on the proposed flood response emergency action plan as requested by the IDNR. Mengler moved and Jacob Puck seconded to approve the plan as submitted. Motion carried.

Council and Audience Comments. Mengler reported Walcott Day would like to purchase lighted wreaths for the new decorative poles on North Main Street. This will be on the next regular meeting agenda. Bernard Brus reported on the deteriorating condition of East James Street and requested the City not use the same type of material on the street as in the past. John Brockmann cautioned if the City is going to allow fishing in the pond at Prairie View Park, they should install a fence around the pond for safety. He stated it is approximately 18’ deep and drops off quickly. Rickertsen stated the Park Board discussed the fence request during their last meeting and they did not proceed with having a fence installed.

Mengler moved and Latimer seconded to adjourn at 8:49 p.m. Motion carried. All votes on motions were unanimous, unless noted.

March 7, 2016 Signed Minutes & Claims

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 15th day of February, 2016, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Jackie Puck, and Jacob Puck. Absent: Lisa Mengler. City employees present: Jeff Blake, Steve Bowman, Jackie Huston, and Tom Schirman.

Approval of Agenda. Latimer moved and Jackie Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Jacob Puck moved and Koehler seconded to approve the consent agenda including the invoices, minutes from February 1 and February 11, 2016, and January 2016 financial reports. Motion carried.

Rita Stender, Rowe Street Right-of-Way. Ms. Stender wants to purchase a portion of the unimproved Rowe Street ROW that is adjacent to her property on Bryant Street. She stated that the last time she was at a Council meeting to discuss this, she was told that she would need to get a survey of her property and that she would also be responsible for any legal costs incurred by the City Attorney regarding this transfer. Stender had a company do the survey, but the first draft did not indicate the correct placement of the sanitary sewer in the ROW. She was told the survey had to be corrected and indicated that Bowman had been present both times the survey company was at her property. She then was told the Council would not move forward unless the City Engineer reviewed the plat and she would have to pay for that cost. Stender stated she was unaware that she would incur that cost and felt her costs were already higher due to mistakes on the plat. The Mayor noted that the Council requested the engineer’s review because they believed the first survey was incorrect. Bowman stated that he indicated to the surveyor where the utilities were, but they were shown incorrectly. Huston questioned if since both the retired and current Public Works Directors agreed that the amended survey was correct, was the engineer’s review still necessary. The Council agreed that the review was not necessary and Attorney Schirman would prepare a quick claim deed and bring it back to the Council for approval. Ms. Stender will still be responsible for the legal fees.

Jeff Heuer, Ruhl Commercial Realtor. Mr. Heuer reported on the contacts he has made regarding the sale of 1113 N. Main Street and recommended the sale price stay as is.

Main Street Streetscape Enhancement Project. Rivers reported on additional costs requested by Brandt Construction due to delays in the project. These costs will be discussed and negotiated with Brandt. Following discussion, Koehler moved and Jacob Puck seconded to approve payment #6 to Brandt Construction in the amount of $3,408.13. Motion carried.

After reviewing applications from two candidates, Koehler moved and Jacob Puck seconded to appoint Tom Sweeney to the Planning & Zoning Commission, term ending 12/31/16. Motion carried.

2016 Summer Youth Program. Huston reported the rate for the six week program with the Scott County YMCA will remain the same this year. Koehler moved and Latimer seconded to approve the 2016 Summer Youth Program. Motion carried. Fees will be $70 per participant for children residing within city limits or Fire District #6 and the full cost of $196.45 for non-residents.

Liability/Property/Worker’s Compensation Insurance Renewal. Clerk Rickertsen is recommending renewing the IAMU Safety Group Insurance Program with EMC Insurance Company, utilizing local agent, Brent Arp. Jackie Puck moved and Latimer seconded to renew the insurance with EMC Insurance Company. Motion carried.

Ordinance 482-16, Amending Chapter 69 Concerning Parking Regulations – 3rd Reading. Koehler moved and Jackie Puck seconded to approve the third and final reading of Ordinance 482-16. Motion carried with unanimous roll call vote. This is the third and final reading, which amends sub section 17 of Section 69.06 (Parking Prohibited), and adds a new sub section to Section 69.08 (No Parking Zones) to read as follows:
• 69.06 (17). Area between Lot Line and Curb Line. The area of the public right-of-way not covered by sidewalk and lying between the lot line and the curb line, where curbing has been installed. If curbing has not been installed the “curb line” shall be defined as the outside line of the improved portion of the public right-of-way.
• 69.08 (3). Unimproved Street Right-of-Ways. That area of the public right-of-way which has not been improved by the installation of street-grade hard surfacing, including but not limited to grassed areas.
It was stated that the Police Department would be responsible for enforcement.

Building Department Report.
Ordinance 482-16, Amending Chapter 160 Pertaining to Building Codes-1st reading. Rivers explained the need to update the codes to maintain our current insurance rating. She explained that the property maintenance code only applies to rental property under our current code and that she wanted this to apply to all properties. Latimer introduced Ordinance 482-16 and moved to approve the 1st reading and Jacob Puck seconded. Motion carried with unanimous roll call vote.

Police Department Report.
Replacement of Radar Units. Chief Blake explained that he was only requesting the purchase of one unit at this time because he intends to apply for a grant to purchase an additional unit. He is recommending the Stalker unit. Jacob Puck moved and Jackie Puck seconded to purchase one radar unit from Stalker in the amount of $2,866.00, including shipping and installation. Motion carried.

ATV’s/Golf Carts on City Streets. Chief Blake reported that a citizen had requested that the Council allow these vehicles to be ridden on the streets. He gave the Council an ordinance from Wilton allowing the vehicles and discussed requirements: drivers must be licensed and at least 18 years of age, display orange flag, have insurance, only during daytime hours, and not on Y40 or Highway 6. Koehler expressed concerns with allowing unlimited use even with those restrictions. Schirman has Dewitt’s ordinance and will supply that to the Council for the next meeting.

Public Works Department. Bowman requested that the Council meet with MSA to discuss the S. Downey Street project. This will be on the next agenda.

City Clerk Report. Huston reported that a citizen had received a letter regarding water service line insurance that she thought had come from the City. The City has not sent out any letters regarding this insurance.

Audience Comments. John Brockmann stated that if the City is going to allow fishing in the pond at Prairie View Park, they should install a 2 foot fence around the pond for safety.

Jackie Puck moved and Latimer seconded to adjourn at 7:05 p.m. Motion carried. All votes on motions were unanimous, unless noted.

A special meeting of the City Council of the City of Walcott, Iowa was held on Monday, February 15, 2016, with Mayor John Kostichek calling the meeting to order at 5:15 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Jackie Puck, and Jacob Puck. Absent: Lisa Mengler. City employees present were: Jeff Blake, Tom Schirman, Linda Rivers, and Jackie Huston.

Latimer moved and Jacob Puck seconded to approve the agenda. Motion carried.

Janice Dawson requested hearing regarding a nuisance abatement notice. Rivers gave the following reasons for the notice:
• Several junk vehicles on property, not operable
• Vehicles with flat tires, broken windows, weeds, and sunk in mud
• Unsafe semi trailers that are leaning
• Three trailers are encroaching on the Lincoln Street right-of-way
Rivers stated that she sent the notice and Ms. Dawson had requested a hearing.

Brian Dawson (Janice’s son) spoke for his mother regarding the notice. He stated that the property had always been zoned Heavy Industrial and has operated in a similar manner for several decades. He indicated that he has been trying for the last year, since his father passed away, to clean up the older vehicles. He stated: he had disposed of 10 cars last summer, got all the other vehicles running, the trailers are used for storage, and they are trying to improve the property, not be a nuisance. He also said that he doesn’t consider the vehicles to be junk when they are operable and he moves them around the property. He indicated that his goal is to consolidate the equipment that is in the trailers and dispose of the oldest ones and the broken window is a result of consistent vandalism that he reports to the police.

Latimer stated that the property looks better than it ever has and several on the Council and in the audience agreed. Following a lengthy discussion, Mr. Dawson stated that he would move the three trailers off of the right-of-way and continue to make improvements to the property by disposing of the older trailers. Jackie Puck moved and Latimer seconded to have the Dawsons return to the first meeting in September 2016, to discuss the status of the property. Motion carried.

Koehler moved and Jacob Puck seconded to adjourn at 5:48 p.m. Ayes: All. Motion carried.

A special meeting of the City Council of the City of Walcott, Iowa was held on Thursday, February 11, 2016, with Mayor John Kostichek calling the meeting to order at 5:35 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present were: Jeff Blake, Lisa Rickertsen, and Linda Rivers.

Koehler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Proposed Municipal Building. David Nichols, Downing Architects, presented the proposed municipal building space analysis and preliminary design plans. This building would house City Hall staff, Council Chambers, and Police Department and would be located at 101 S. Main Street. Discussion was held on space analysis for departments and the request from Karen Puck for the City to provide space for the Walcott Historical Society. Following discussion, it was determined that there would not be space available for the Walcott Historical Society but the current City Hall offices could be considered as a future alternative. Nichols will rework the designs and present at a future meeting.

Koehler moved and Jacob Puck seconded to adjourn at 6:50 p.m. Ayes: All. Motion carried.

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 1st day of February, 2016, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, Steve Bowman, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Koehler moved and Latimer seconded to approve the consent agenda including the invoices, minutes from January 18, 2016, and minutes from January 20, 2016. Motion carried.

Lambda Phi Sorority – Project Blue Light Update. Elaine Arp & Brenda Arp were present on behalf of Lambda Phi Sorority to present checks to the Police Department and Fire Department Association for $606 each from their Project Blue Light fundraiser.

David Nichols, Downing Architects – Proposed Municipal Project. Nichols presented the initial design drawings of the proposed municipal building. This building would contain all city hall staff and the police department. Karen Puck stated she would like a room for historical items. She stated the Library may have space available for display cases but not for larger items she has acquired. A special meeting will be held with Nichols on February 11th at 5:30 p.m. at City Hall.

Ordinance 481-16, Amending Chapter 65 Amending Certain Provisions Pertaining to Stop Intersections. Mengler moved and Jacob Puck seconded to approve the third reading of Ordinance 481-16. Roll call ayes: Mengler, Jacob Puck, Latimer, Jackie Puck, and Koehler. This is the final reading to approve adding six stop signs to the following four intersections:
1. W. Durant Street at S. Parker Street – 2 stop signs on S. Parker Street
2. W. Durant Street at S. Rowe Street – 2 stop signs on S. Rowe Street
3. W. Bryant Street at S. Parker Street – 1 stop sign on S. Parker Street
4. W. Bryant Street at S. Rowe Street – 1 stop sign on S. Rowe Street

Ordinance 482-16, Amending Chapter 69 Concerning Parking Regulations. Koehler moved and Jackie Puck seconded to approve the second reading of Ordinance 482-16. Roll call ayes: Koehler, Jackie Puck, Mengler, Latimer, and Jacob Puck. Motion carried. This is the second of three readings, which amends sub section 17 of Section 69.06 (Parking Prohibited), and adds a new sub section to Section 69.08 (No Parking Zones) to read as follows:
• 69.06 (17). Area between Lot Line and Curb Line. The area of the public right-of-way not covered by sidewalk and lying between the lot line and the curb line, where curbing has been installed. If curbing has not been installed the “curb line” shall be defined as the outside line of the improved portion of the public right-of-way.
• 69.08 (3). Unimproved Street Right-of-Ways. That area of the public right-of-way which has not been improved by the installation of street-grade hard surfacing, including but not limited to grassed areas.

Public Works Department.
• Purchase Approval for Expansion Joints for Sewer Plant. Koehler moved and Jackie Puck seconded to approve the purchase of two expansion joints for the sewer plant. Motion carried. The parts will be purchased from The Belcon Regis Group in the amount of $541.02 plus freight.
• Purchase Approval for Transducers for Lift Stations. Jacob Puck moved and Mengler seconded to purchase three spare transducers at a cost of $1,488.40 plus freight. Motion carried.
• Purchase Approval for Door Locks/Security. Jacob Puck moved and Mengler seconded to proceed with option #3 (keypad locksets with audit trail) from Doors Inc. at a cost of $2,286 for the Public Works Department building. Motion carried.

City Clerk Report. Rickertsen reported on the proposed FYE 2017 budget. The current property tax levy rate will remain the same but water and sewer rates will increase beginning with the July 1st bills. Koehler moved and Jacob Puck seconded to set the public hearing date for the FYE 2017 budget on March 7, 2016, at 6:00 p.m. at Walcott City Hall. Motion carried. Rickertsen reported the TIF rebate policy, initially established in 1997, expired on December 31, 2015. The goal at that time was to expand development and the policy was an effective tool for that endeavor. The political climate and laws have changed and it was noted that most communities handle these types of developments on a case-by-case basis.

Audience Comments. Janice Dawson questioned the amount of snowfall when residents are required to clean their sidewalks. It was noted that snow and ice must be removed but the State and City Codes do not specify an amount of accumulation. Elaine Arp questioned snow removal at the entrance to the crosswalk on James Street north of the school. Bowman stated he would have his employee clear the crosswalk entrance.

Koehler moved and Mengler seconded to adjourn at 6:43 p.m. Motion carried. All votes on motions were unanimous, unless noted.

Feb 1st Signed Minutes/Claims

A special meeting of the City Council of the City of Walcott, Iowa was held on Wednesday, January 20, 2016, with Mayor John Kostichek calling the meeting to order at 5:35 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present were: Steve Bowman and Lisa Rickertsen.

Mengler moved and Jackie Puck seconded to approve the agenda. Motion carried.

FYE 2017 Budget. Discussion was held on the proposed FYE 2017 budget, including a review of potential wage increase percentage for employees (budgeted at 2%), part-time staffing at compost facility, funding request for entrance signs, watering of Main Street hanging flower baskets, and current and possible future projects.

Jackie Puck moved and Latimer seconded to adjourn at 7:15 p.m. Ayes: All. Motion carried.

January 20, 2016 Signed Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 18th day of January, 2016, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, Steve Bowman, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Jackie Puck moved and Mengler seconded to approve the agenda. Motion carried.

Consent Agenda. Jacob Puck moved and Mengler seconded to approve the consent agenda including the invoices, minutes from January 4, 2016, minutes from January 11, 2016, Class C Liquor License renewal for Gramma’s Kitchen & The Checkered Flag, December 2015 financial reports, and Resolution 2016-5, Transfer of Funds. Roll call ayes: Jacob Puck, Mengler, Jackie Puck, Latimer, and Koehler. Motion carried.

Main Street Streetscape Enhancement Project. Pay request #5, in the amount of $74,826.37, was reviewed and recommended for approval by Missman, Inc. and Linda Rivers, Building Official. Koehler moved and Jackie Puck seconded to approve payment #5, based on Rivers’ approval, to Brandt Construction in the amount of $74,826.37. Motion carried.

Engineering Fee – Review of Rowe Street ROW Survey/Plat. Rickertsen reported on the cost for the City Engineer to review the plat of survey from Rita Stender. Stender previously questioned if the City would deed her 40 feet, half of the Rowe Street right-of-way (ROW), adjacent to her property that she has been utilizing and maintaining. Council consensus was to have the City Engineer review the plat, following confirmation from Stender that she agrees to reimburse the City for all costs to vacate any

Review of Phase 2 Environmental Site Assessment Results. The report from MSA Professional Services regarding the results of the Phase 2 environmental site assessment of the vacant lot at 101 S. Main Street was reviewed. The report indicates that they did not detect contamination indicating a release to the environment that exceeded State standards at this property. No further investigation was recommended however, they did note that only a limited number of borings were performed and there may be pockets of contamination that were not encountered during this assessment. Council consensus was to invite the architect hired for the proposed municipal building project to the next regular meeting.

Ordinance 481-16, Amending Chapter 65 Amending Certain Provisions Pertaining to Stop Intersections. Mengler moved and Jacob Puck seconded to approve the second reading of Ordinance 481-16. Roll call ayes: Mengler, Jacob Puck, Latimer, Koehler, and Jackie Puck. This is the second of three readings to approve adding six stop signs to the following four intersections:
1. W. Durant Street at S. Parker Street – 2 stop signs on S. Parker Street
2. W. Durant Street at S. Rowe Street – 2 stop signs on S. Rowe Street
3. W. Bryant Street at S. Parker Street – 1 stop sign on S. Parker Street
4. W. Bryant Street at S. Rowe Street – 1 stop sign on S. Rowe Street

Ordinance 482-16, Amending Chapter 69 Concerning Parking Regulations. Jackie Puck introduced and moved to approve the first reading of Ordinance 482-16. Seconded by Latimer. Roll call ayes: Jackie Puck, Latimer, Jacob Puck, Koehler, and Mengler. Motion carried. This Ordinance amends sub section 17 of Section 69.06 (Parking Prohibited), and adds a new sub section to Section 69.08 (No Parking Zones) to read as follows:
• 69.06 (17). Area between Lot Line and Curb Line. The area of the public right-of-way not covered by sidewalk and lying between the lot line and the curb line, where curbing has been installed. If curbing has not been installed the “curb line” shall be defined as the outside line of the improved portion of the public right-of-way.
• 69.08 (3). Unimproved Street Right-of-Ways. That area of the public right-of-way which has not been improved by the installation of street-grade hard surfacing, including but not limited to grassed areas.

Police Report. Chief Blake reported on the supervised inspections he and Officer Mayberry are required to complete as part of the IDOT Inspector training. Mayor Kostichek questioned the difference in the total number of calls compared to other Scott County police departments as listed in the annual report from SECC (Scott Emergency Communications Center). The report provided a total number of dispatched calls for service for all county police and fire departments for 2015.

City Clerk Report. Rickertsen presented information, as a review, of the basics of council meetings and the open meetings law. Attorney Schirman also reported on a recent seminar he attended which addressed issues concerning open meetings and issues surrounding defamation concerns as it relates to City officers and employees.

City Attorney Report. Attorney Schirman reported that a portion of the N. Plainview Road right-of-way (ROW), adjacent to the Iowa 80 Truckstop, is an easement for road purposes. He stated it needs to be determined if the easement is being used for something other than road purposes prior to any release of the easement area, as requested by the adjacent property owner.

Council Member Comments. Jackie Puck reported the recent Hearts & Hands Foundation is currently researching a few concepts for signs and asked the City Council to consider paying for ½ the costs of two signs, which would be approximately $20,000. This will be discussed further during the next budget meeting.

Jacob Puck moved and Latimer seconded to adjourn at 6:45 p.m. Motion carried. All votes on motions were unanimous, unless noted.

January 18, 2016 Signed Minutes & Claimss

A special meeting of the City Council of the City of Walcott, Iowa was held on Monday, January 11, 2016, with Mayor John Kostichek calling the meeting to order at 5:35 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present were: Jeff Blake, Steve Bowman, Josh Geigle, and Lisa Rickertsen.

Koehler moved and Jacob Puck seconded to approve the agenda. Motion carried.

FYE 2017 Budget. Discussion was held on the proposed FYE 2017 budget, including a review of the general fund, general reserve funds, and proprietary (water, sewer, and garbage) funds. Discussion also included the possibility of adding another full-time employee to the Public Works Department. Discussion ensued regarding current overtime hours, weekend duties, department scheduling, flower baskets maintenance, and seasonal staffing were discussed. Current staffing will be slightly adjusted and the increase to part-time wages for the Parks Department will remain as proposed. Further review of the proposed budget, including a review of current and future capital projects, will be discussed at the next budget meeting on January 20, 2016, at 5:30 p.m. If you can’t see the date then try here.

Jacob Puck moved and Mengler seconded to adjourn at 7:45 p.m. Ayes: All. Motion carried.

January 11, 2016 Signed Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 4th day of January, 2016, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, Steve Bowman, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Consent Agenda. Koehler moved and Latimer seconded to approve the consent agenda including the invoices, minutes from December 21, 2015, Resolution 2016-1, Designating the North Scott Press as Official Newspaper, Resolution 2016-2 Authorizing Certain Payments Before a Council Meeting, Resolution 2016-3 Designation of Financial Institutions as Depositories, and Resolution 2016-4 Establishing the Standard Mileage Rate Reimbursement. Roll call carried: Koehler, Latimer, Jacob Puck, Mengler, and Jackie Puck. Motion carried.

Dave Meier – Iowa 80 Truckstop. Meier reported on the status of their north driveway widening project, as approved by council at the previous meeting. He also reported on his discussion with Attorney Schirman regarding straightening the N. Plainview Road right-of-way (ROW). Schirman will research to see if the property in question is city-owned ROW or an easement.

Appointments by Mayor. Mayor Kostichek made the following appointments:
• Park Board. Reappoint Brian Mengler to Park Board with a term ending 12/31/20. Jacob Puck moved and Koehler seconded to approve the Mayor’s appointment. Motion carried.
• Council Committees:
 Police, Fire, Street Lights, Animal Control, Civil Defense, and Zoning Board of Adjustment – Latimer & Jackie Puck
 Sanitary Sewer and Solid Waste – Jackie Puck and Jacob Puck
 Streets, Parks, Equipment Operations – Koehler and Latimer
 Policy & Administration, Mayor, Council, Clerk, Treasurer, P&Z, Elections, City Hall & Building – Koehler and Mengler
 Water Plant Operations, Distribution & Maintenance – Jacob Puck and Mengler
• Mayor Pro Tem – Jacob Puck

Appointments by Council.
• Planning & Zoning –Latimer moved and Mengler seconded to reappoint Trish Moses and Bernard Brus to the Planning & Zoning Commission, terms ending 12/31/20. Motion carried.
• Zoning Board of Adjustment. Mengler moved and Jacob Puck seconded to reappoint Brent Arp to the Zoning Board of Adjustment, term ending 12/31/20. Motion carried.
• City Attorney. Jacob Puck moved and Mengler seconded to reappoint Tom Schirman as the City Attorney, term ending 12/31/2017. Motion carried.
• City Clerk. Mengler moved and Koehler seconded to reappoint Lisa Rickertsen as the City Clerk, term ending 12/31/2017.

Donation to Durant Ambulance. Mengler moved and Jackie Puck seconded to approve the annual donation to Durant Ambulance, in the amount of $1,000. Motion carried.

Ordinance 481-16, Amending Chapter 65 Amending Certain Provisions Pertaining to Stop Intersections. Ordinance 481-16 was introduced and Jackie Puck moved and Koehler seconded to approve the first reading of Ordinance 481-16. Roll call ayes: Jackie Puck, Koehler, Mengler, Jacob Puck, and Latimer. This is the first of three readings to approve adding six stop signs to the following four intersections:
1. W. Durant Street at S. Parker Street – 2 stop signs on S. Parker Street
2. W. Durant Street at S. Rowe Street – 2 stop signs on S. Rowe Street
3. W. Bryant Street at S. Parker Street – 1 stop sign on S. Parker Street
4. W. Bryant Street at S. Rowe Street – 1 stop sign on S. Rowe Street

Police Report.
• Approval of Training – Fire/Arson Investigator School. Discussion was held on the value and potential liability risk. Currently, an investigator from the County or State is utilized, at no cost, if needed. Following discussion, Mengler moved and Jackie Puck seconded to not approve the training. Motion carried.

Public Works Department Report.
• E. Durant Street Tree Removal. Koehler moved and Mengler seconded to approve the low bid in the amount of $1,050, from Turkle Tree Service to remove the tree in the city ROW, in front of 324 E. Durant Street. Motion carried
• S. Downey Street Reconstruction Project Update. Bowman reported he received preliminary plans for the project and is reviewing them. Comments were made regarding installing sidewalks and storm sewer connections.
Bowman also reported he received the survey plat from Rita Stender regarding her request that the City deed her 40 feet, half of the Rowe Street ROW, adjacent to her property. He reported possible utility conflicts and stated he will investigate it further. Attorney Schirman suggested the Council may want the City Engineer to verify the utility locations within the Rowe Street ROW. Following further discussion, Koehler requested an estimate from the City Engineer to review the plat. Mengler stated she had an inquiry from her neighbor regarding having tiling work done and directing it to the storm sewer on Memorial Road. The water currently drains there and Bowman had no issues with it.

City Attorney Report. Attorney Schirman reported on his earlier conversation with Dave Meier. Resident Joe Hahn was present and expressed concerns about allowing parking areas closer to the road, which could create visibility issues. Jackie Puck questioned the status of an ordinance change prohibiting parking on grassy ROW’s. Schirman stated he would have a draft for the next regular meeting.

Mayor’s Report. Mayor Kostichek reported he heard comments from citizens about the excellent job done on the streets following the last snowfall. He also stated he wants to see the Main Street Streetscape Enhancement, James Street Watermain, and S. Downey Street Reconstruction projects get completed this year.

Council Member Comments. Koehler questioned the status of the IDNR permit regarding the walkway addition to the Main Street bridge. Rickertsen will inquire with the project engineers. He also inquired about updates of eliminating sources of infiltration and inflow. Bowman stated they have been making progress. Mengler questioned the status on the splash pad project. Mayor Kostichek will contact the committee chairperson.

Jackie Puck moved and Mengler seconded to adjourn at 6:49 p.m. Motion carried. All votes on motions were unanimous, unless noted.

January 4, 2016 Signed Minutes & Claims