March 18, 2024 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, March 18, 2024, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, Harry Knutsen, Kirk Koberg, Lisa Mengler, and Jacob Puck. Absent: None. Staff present: Jeff Blake, Lisa Rickertsen, and Paul Stagg.

Approval of Agenda. Stagg requested items 18 and 19 (possible closed session and action) be removed from the agenda. Knutsen moved and Bieri seconded to approve the agenda with the deletion of items 18 and 19. Motion carried.

Introduction of Audience/Public Comments. Jordan Orcutt questioned the regulations on chickens. Rickertsen reported that City Code, Chapter 55.05, only allows chickens (not roosters) in Suburban Agricultural zoning districts with the following restrictions: the number of chickens does not exceed 25 hens; chickens are confined to a coop at all times; and coops may only be located in rear yards and must be located at least 500 feet from all other zoning districts.   

Consent Agenda. Mengler moved and Puck seconded to approve the consent agenda including the invoices, February 2024 financial reports, and designating Spring Clean-Up Day for May 4, 2024, from 2:00 p.m. – 5:00 p.m. Motion carried. The dumpsters will be located at the compost area and the area will be closed from Friday, May 3rd until Monday, May 6th, except during the clean-up day hours.

March 4, 2024 Minutes. Koberg moved and Bieri seconded to approve the minutes from March 4, 2024. Motion carried with Knutsen abstaining due to absence from meeting.

2024 Summer Youth Program. Rickertsen reported on the survey responses on the proposed week-long summer youth program at Camp Abe Lincoln. Camp Abe Lincoln/YMCA would provide the transportation to and from Walcott (Wescott Park) to Camp Abe Lincoln. Discussion was held on the preferable camp weeks, program cost, and city residency requirement. Mengler moved and Puck seconded to approve the 2024 Summer Youth Program, offering two weeks, June 10th – 14th and July 15th – 19th, with each child only permitted to sign up for one week (through the City’s program/sponsorship), and a fee of $100 for each eligible child. Motion carried. Registration information will be posted on the City’s website and Facebook page once it’s available from Camp Abe Lincoln. Youth wanting to attend more than one week of camp will be able to sign up directly through the YMCA for additional weeks, at full cost and not through the City’s program. 

Purchase Approval for Security Cameras. Stagg presented a project worksheet to purchase six security/public safety cameras for public buildings/property. He recommended purchase of Verkada.cameras from Heartland Business Systems. Following discussion, Koberg moved and Bieri seconded to purchase the Verkada security cameras, at a cost not to exceed $32,813, which includes a 10-year license. Motion carried. The cameras and 10-year license fees will be paid from American Rescue Plan Act (ARPA) funds.    

Resolution 2024-12, Approving Concessionaire Agreement Between the City of Walcott and Walcott Unified Fund, Inc.  Mengler moved and Knutsen seconded to approve Resolution 2024-12, Approving Concessionaire Agreement between the City of Walcott and Walcott Unified Fund, Inc. Roll call ayes: Mengler, Knutsen, Bieri, and Puck. Motion carried with Koberg abstaining due to conflict of interest due to his role with Walcott Unified Fund, Inc.

Resolution 2024-13, Approving Hourly Wage Increase for James Poggenpohl. Puck moved and Bieri seconded to approve Resolution 2024-13, Approving Hourly Wage Increase for James Poggenpohl for his Grade 1 Water Distribution license. Roll call ayes: Puck, Bieri, Mengler, Koberg, and Kuntsen. Motion carried. 

Resolution 2024-14, Awarding Contract for the 2024 Walcott N. Plainview Road/Walker Street Pavement Patching Project. Stagg stated this project is to replace the entrance to Walker Street and he recommended approving the low bid from All American Concrete, Inc. for $64,890. Questions arose on the timeline. Stagg stated the project will be done in two phases so one lane will be open for traffic and it must be completed prior to June 7, 2024. Following discussion, Koberg moved and Puck seconded to approve Resolution 2024-14, Awarding Contract for the 2024 Walcott N. Plainview Road/Walker Street to All American Concrete, Inc. for $64,980. Motion carried. Stagg will obtain additional information from the contractor on the proposed timeline.     

Resolution 2024-15, Awarding Contract for the 2024 CIPP Sewer Main Lining Project. Stagg reported on the base bids and the secondary bid item (joint grouting), which he anticipates will be minimal. Stagg stated he felt Visu-Sewer was the best bid and recommended the contract be awarded to them. Following discussion, Council deemed it to be in the best interest of the City to award the contract to Visu-Sewer, with a base bid amount of $275,613. Mengler moved and Koberg seconded to approve Resolution 2024-15, Awarding Contract for the 2024 CIPP Sewer Main Lining Project to Visu-Sewer. Roll call ayes: Mengler, Koberg, Knutsen, Bieri, and Puck. Motion carried.  

Policy & Administration Committee (Bieri and Puck) Recommendations

  • Resolution 2024-16, Setting Wages for Employees for Fiscal Year Beginning July 1, 2024.  Puck movedand Bieri seconded to approve Resolution 2024-16, setting Wages for Employees for Fiscal Year Beginning July 1, 2024. Roll call ayes: Puck, Bieri, Mengler, Koberg, and Knutsen. Motion carried. This is a 4% wage increase.   
  • Sick Leave Policy Amendments. A lengthy discussion was held on changes to the sick leave policy. A resolution approving the proposed changes will be prepared for the next meeting.

Discussion was held on changing the medical reimbursement policy for future employees. This will be listed on the next meeting agenda.   

City Clerk’s Report. Rickertsen reported the City was awarded a $1,000 grant from the Iowa Foundation for Parks and Recreation for a multigenerational swing. This swing allows adults and children (under 5) to swing together. Rickertsen requested permission to seek a grant for a new swing-set frame. Council consensus was to proceed with a grant application for a new frame. Rickertsen briefly reported on the public hearing on the proposed property tax levy at 5:30 p.m. on April 1, 2024.  

Mayor’s Report. Mayor Kostichek proclaimed April 4, 2024, and every first Thursday of April hereafter as Junior Achievement Day in the City of Walcott. 

Koberg moved and Mengler seconded to adjourn at 7:41 p.m. Motion carried. All votes on motions were unanimous, unless noted. 

March 18, 2024 Signed Minutes & Claims

               

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March 4, 2024 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, March 4, 2024, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, Kirk Koberg, Lisa Mengler, and Jacob Puck. Absent: Harry Knutsen. Staff present: Lisa Rickertsen and Paul Stagg.

Approval of Agenda. Puck moved and Bieri seconded to approve the agenda. Motion carried.

Introduction of Audience/Public Comments. None.

Consent Agenda. Mengler requested the minutes be pulled from the consent agenda to be approved separately. Mengler moved and Puck seconded to approve the consent agenda which includes the invoices and Resolution 2024-11, Approving Official Zoning Map of the City of Walcott. Roll call ayes: Mengler, Puck, Bieri, and Koberg. Motion carried. 

February 19, 2024 Minutes. Mengler moved and Bieri seconded to approve the minutes from February 19, 2024. Motion carried with Koberg abstaining due to absence from meeting. 

2024 Summer Youth Program. Rickertsen reported the director from Camp Abe Lincoln notified the City that they are no longer able to offer the same Summer Youth Program as past years. Instead, they have proposed a full-day, full week program and transportation to and from Walcott to Camp Abe Lincoln. Discussion was held on the program cost, the City’s contribution towards the program (approximately 65% of cost) for eligible residents, and posting a survey online to gauge interest in the proposed program and preferable camp weeks. Survey results will be shared with the City Council during the March 18th meeting. 

2024 CIPP Sewer Lining Project. Stagg reported five bids were received on the 2024 CIPP Sewer Lining Project. He stated the bids are close and has requested additional information/clarification from the two low bidders. His recommendation is to table action on the project until the March 18th meeting. Koberg moved and Mengler seconded to table action on the project until the next regular meeting. Motion carried. 

Ordinance 545-24, Amending Chapter 74 Pertaining to Golf Carts. Koberg moved and Bieri seconded to waive the requirement for the second reading of Ordinance 545-24, Amending Chapter 74 Pertaining to Golf Carts. Roll call ayes: Koberg, Bieri, Mengler, and Puck. Motion carried. Puck moved and Bieri seconded to approve the third and final reading of Ordinance 545-24, Amending Chapter 74 Pertaining to Golf Carts. Roll call ayes: Puck, Bieri, Mengler, and Koberg. Motion carried.  

Public Works Department Report. Stagg questioned if the City Council is interested in applying dust control on the gravel portions of Memorial Road and W. Cedar Lane Drive this year. He presented cost estimates for the dust control applications and consensus was to schedule the spring application.

City Clerk’s Report. Rickertsen reported on a proposed lease between the City and Walcott Unified Fund (WUF) for use of the concession stands. The lease is expected to be listed on the next agenda for council approval, which is needed in order for WUF to obtain liquor licenses at the parks.  

Koberg moved and Mengler seconded to adjourn at 6:30 p.m. Motion carried. All votes on motions were unanimous, unless noted. 

March 4, 2024 Signed Minutes & Claims

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February 19, 2024 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, February 19, 2024, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, Harry Knutsen, Lisa Mengler, and Jacob Puck. Absent: Kirk Koberg. Staff present: Jeff Blake and Lisa Rickertsen.

Approval of Agenda. Knutsen moved and Puck seconded to approve the agenda. Motion carried.

Introduction of Audience/Public Comments. None.

Public Hearing. Mayor Kostichek opened the public hearing on the plans and specifications, form of contract, and cost estimate for the 2024 CIPP Sewer Main Lining Project. No written or oral comments were received. Puck moved and Mengler seconded to close the public hearing and resume the regular meeting. Motion carried.

Consent Agenda. Mengler moved and Bieri seconded to approve the consent agenda including the invoices, minutes from February 5, 2024, January 2024 financial reports, and Resolution 2024-9, Adopting the Annual Supplement to the Code of Ordinances. Roll call ayes: Mengler, Bieri, Puck, and Knutsen. Motion carried. 

Resolution 2024-10, Approving Plans & Specifications and Form of Contract for the 2024 CIPP Sewer Main Lining Project. Bieri moved and Knutsen seconded to approve Resolution 2024-10, Approving Plans & Specifications and Form of Contract for the 2024 CIPP Sewer Main Lining Project. Roll call ayes: Bieri, Knutsen, Mengler, and Puck. Motion carried.

Grant Submissions for Tennis Court Rehabilitation and Pickleball Courts Project. Puck moved and Mengler seconded to approve two grant submissions for the Tennis Court Rehabilitation and Pickleball Courts Project. Motion carried.

Lincoln/Durant Streets Flushing Manholes Replacement Project. Discussion was held on the project worksheet to replace two flushing manholes, which will allow them to be accessible for jetting, cleaning, lining or other maintenance activities. Mengler moved and Puck seconded to approve the Lincoln/Durant Streets Flushing Manholes Replacement Project with the low bidder, Triple B Construction, for $18,755. Motion carried.  

Ordinance 545-24, Amending Chapter 74 Pertaining to Golf Carts. Ordinance 545-24 was introduced and discussed. Mengler moved and Knutsen seconded to approve the first reading of Ordinance 545-24, Amending Chapter 74 Pertaining to Golf Carts. Roll call ayes: Mengler, Knutsen, Bieri, and Puck. Motion carried. Application forms will no longer require all operators to be listed.

Policy & Administration Committee (Bieri and Puck) Recommendations.

  • Sick Leave Policy Amendments. Bieri moved and Puck seconded to table the discussion of the sick leave policy until the March 18th meeting. Motion carried. 
  • Employee Wages for Fiscal Year Beginning July 1, 2024. Puck moved and Bieri seconded to direct the City Clerk to prepare a wage resolution as presented and discussed. Motion carried.

Mayor Report. Mayor Kostichek reported on a recent meeting he and Puck had with Davenport Community School Superintendent Schneckloth.

Puck moved and Knutsen seconded to adjourn at 6:27 p.m. Motion carried. All votes on motions were unanimous, unless noted. 

February 19, 2024 Signed Minutes & Claims

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February 5, 2024 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, February 5, 2024, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, Harry Knutsen, Kirk Koberg, Lisa Mengler, and Jacob Puck. Staff present: Jeff Blake, Lisa Rickertsen, and Paul Stagg.

Approval of Agenda. Knutsen moved and Bieri seconded to approve the agenda. Motion carried.

Introduction of Audience. Korry Kraft,Don Arms, Rob Firrell, and Lynnette Tarchinski.

Consent Agenda. Mengler moved and Knutsen seconded to approve the consent agenda including the invoices, minutes from special and regular meetings on January 15, 2024, December 2023 financial reports, request for services from the State of Iowa Auditor’s Office for the FYE 2024 examination, Class C retail alcohol license renewal for Grammas Kitchen & The Checkered Flag Bar & Grill, and Resolution 2024-7, Approving Application for the City of Walcott Low-and-Moderate Income Furnace Replacement Program. Roll call ayes: Mengler, Knutsen, Bieri, Puck, and Koberg. Motion carried. 

Veteran’s Outreach Center – 5K Run/Route Approval. Don Arms was present on behalf of the Veteran’s Outreach Center to request approval of a 5K Run/Route (Run for Veterans 5K) on Saturday, April 6th.The route will be the same as the 5K route on Walcott Day but the start and end will be in front of the Walcott American Legion. There will also be a 1-mile run/walk. Following discussion, Mengler moved and Puck seconded to approve the race routes on April 6, 2024, as presented. Motion carried.    

Walcott Athletic Board – Utilizing Water Tower Park for Fall Programs. Rob Firrell and Lynnette Tarchinski were present on behalf of the Walcott Athletic Board (WAB). They intend to organize new sports this fall and would like to utilize Water Tower Park for soccer and flag football from late August through mid-October. They requested permission to sell packaged snacks and drinks at the park during games (5 weeks). Firrell stated they expect to have 2 soccer fields and 3-4 flag football fields. WAB will provide portable soccer goals and do all field markings. Stagg will work with WAB on storage for the field equipment, upkeep/maintenance of fields, providing additional picnic tables, trash/recycling cans and porta rentals, and look into replacing a field marker/chalking machine. Council thanked WAB for providing new activities for the youth in the community. Puck moved and Bieri seconded to allow the Walcott Athletic Board to sell drinks and non-refrigerated prepackaged snacks at Water Tower Park during sporting events. Motion carried.

Support to Durant Ambulance. Mengler moved and Koberg seconded to approve the budgeted contribution support of $1,000 to the Durant Ambulance. Motion carried.

CIPP Lining Project – Resolution 2024-8, Providing for a Notice of Hearing. Stagg reported on the proposed 2024 sewer main lining project. Puck moved and Knutsen seconded to approve Resolution 2024-8, Providing for a Notice of Hearing on proposed plans & specifications, form of contract, and cost estimate for the 2024 CIPP sewer main lining project. Roll call ayes: Puck, Knutsen, Koberg, Mengler, and Bieri.  Motion carried.

Fire Department Report. Korry Kraft presented year-end call information. The department had 384 calls in 2023. Mayor Kostichek questioned how many more years before replacing the next truck, especially one of the three that leave the station infrequently (13 -18 times in 2023). Kraft stated the next truck replacement would be the 2003 engine/pumper and he felt it would be a long time yet before it would be needed. The proposed fire department budget for the next fiscal year was reviewed.  

Police Department Report.

  • Approval of New Squad Upfit & Graphics. Blake presented a project worksheet to upfit the new squad and add graphics. Puck moved and Bieri seconded to proceed with the low bid from 424 Warning Systems, in the amount of $14,608.27. Motion carried. Usable equipment from the Dodge Charger will be removed and installed, along with new equipment in the new Dodge Ram. Department graphics will be installed to match existing patrol vehicle.
  • Review Changes to Chapter 74, Golf Carts. Discussion was held on the changes to Chapter 74 as prepared by Attorney Schirman. An ordinance amending Chapter 74 will be on the next regular meeting.          

Public Works Department Report. Stagg presented an equipment inventory list and reported on recent repairs to well #4.   

City Clerk Report .

  • FYE 2025 Budget Review. Rickertsen reviewed changes to the proposed FYE 2025 budget and re-estimated numbers for the current budget year.
    • Set Property Tax Levy Public Hearing Date. Koberg moved and Puck seconded to set the property tax levy public hearing date on April 1, 2024 at 5:30 p.m. Motion carried. Rickertsen reported on recent state law changes, requiring the county to mail a notice to property owners showing the proposed city, county, and school property tax rates and revenues for the next budget year.

Mayor Report. Mayor Kostichekextended his thanks and appreciation to the Walcott Athletic Board volunteers for creating new programs for the youth in the community.

Possible Closed Session per Iowa Code 21.5(1)(J). Knutsenmoved and Mengler seconded to go into a closed session at 7:15 p.m. under Iowa Code Chapter 21.5(1 )(J) to discuss purchase of particular real estate. Roll call ayes: Knutsen, Mengler, Puck, Bieri, and Koberg. Motion carried. Rickertsen and Stagg were allowed to stay and all others left the council chamber. Knutsen moved and Bieri seconded to close the closed session and resume the regular meeting at 7:25 p.m. Roll call ayes: Knutsen, Bieri, Mengler, Puck, and Koberg. Motion carried.

Possible Action per Closed Session. Mengler moved and Puck seconded to instruct Stagg and Koberg to communicate with the property owner as discussed during the closed session. Motion carried.

Koberg moved and Bieri seconded to adjourn at 7:26 p.m. Motion carried. All votes on motions were unanimous, unless noted. 

February 5, 2024 Signed Minutes & Claims

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January 15, 2024 Minutes-Budget Meeting

A special meeting of the City Council of the City of Walcott, Iowa, was held on Monday, January 15, 2024, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 5:00 p.m. Council members present were: Everett Bieri, Harry Knutsen, Kirk Koberg, Lisa Mengler, and Jacob Puck. City staff present: Jeff Blake, Lisa Rickertsen, and Paul Stagg.   

Mengler moved and Puck seconded to approve the agenda. Motion carried.

FYE 2025 Budget Review and Discussion. Discussion was held on the proposed FYE (fiscal year ending) 2025 budget, including a review of departments in the general, general reserve, special revenue, capital improvements, and proprietary (water, sewer, and garbage) funds.

Mengler moved and Bieri seconded to adjourn at 5:59 p.m. Ayes: All. Motion carried.

January 15, 2024 Minutes-Budget Meeting

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January 15, 2024 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, January 15, 2024, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, Harry Knutsen, Kirk Koberg, Lisa Mengler, and Jacob Puck. Staff present: Jeff Blake, Lisa Rickertsen, and Paul Stagg.

Approval of Agenda. Bieri moved and Koberg seconded to approve the agenda. Motion carried.

Consent Agenda. Mengler moved and Bieri seconded to approve the consent agenda including the invoices, Resolution 2024-4, Approving Applications for the City of Walcott Low-and-Moderate Income (LMI) Furnace Replacement Program, and Resolution 2024-5, Transfer of Funds. Roll call ayes: Mengler, Bieri, Puck, Koberg, and Knutsen Motion carried. 

Approval of January 2, 2024 Minutes. Puck moved and Bieri seconded to approve the minutes from January 2, 2024. Motion carried with Knutsen abstaining due to absence from meeting.

Resolution 2024-6, Approving the Designation of State and Local Recovery Funds. Mengler moved and Puck seconded to approve Resolution 2024-6. Roll call ayes: Mengler, Puck, Bieri, Knutsen, and Koberg. Motion carried. Remaining funds will be used towards additional plant upgrades at the water and wastewater treatment plants, security cameras, and generator/electrical upgrades at the Police/Public Works Departments building.

Purchase of High Service Pump VFDs (Variable Frequency Drives) at Water Plant and Control Panel Upgrade VFD at Wastewater Plant. Puck moved and Koberg seconded to purchase 3 high service pump VFDs for the water plant and upgrade the control panel and two VFDs at the wastewater plant, at a total cost of $39,120 from Electric Pump. Motion carried.  

Ordinance 543-24, Amending the Official Zoning Map. Koberg moved and Knutsen seconded to approve the third reading of Ordinance 543-24. Roll call ayes: Koberg, Knutsen, Bieri, Mengler, and Puck. Motion carried. This is to rezone the property located at 303-305 E. Walcott Road from M-2, Moderate Industrial District, to C-2, Central Business District.

Ordinance 544-24, Amending Provisions Pertaining to All-Terrain Vehicles. Koberg moved and Knutsen seconded to approve the second reading of Ordinance 544-24. Roll call ayes: Koberg, Knutsen, Bieri, Mengler, and Puck. Motion carried. These changes better align with state code ATV regulations.

Public Works Department Report. Koberg and Mayor Kostichek thanked the department for a job well done during the recent snow storms.

City Clerk Report. Further budget discussion for fiscal year 2025 will be held during the February 5th regular meeting.

Council Member Comments. Mengler thanked the Fire Department volunteers for their continued commitment to the community, especially during the weekend snow storm.    

Koberg moved and Bieri seconded to adjourn at 6:25 p.m. Motion carried. All votes on motions were unanimous, unless noted. 

January 15, 2024 Signed Minutes & Claims

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January 2, 2024 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Tuesday, January 2, 2024, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present: Everett Bieri, Kirk Koberg, Lisa Mengler, and Jacob Puck. Absent: Harry Knutsen. Staff present: Lisa Rickertsen, and Paul Stagg.

Approval of Agenda. Puck moved and Mengler seconded to approve the agenda. Motion carried.

Consent Agenda. Bieri moved and Koberg seconded to approve the consent agenda including the invoices, minutes from December 18, 2023, Resolution 2024-1, Designating the North Scott Press as Official Newspaper, Resolution 2024-2, Authorizing Certain Payments Before a Council Meeting, and Resolution 2024-3, Establishing the Standard Mileage Rate Reimbursement. Roll call ayes: Bieri, Koberg, Mengler, and Puck. Motion carried. 

Review of Capital Improvement Projects. Discussionwas held on the potential capital improvement projects ranked by the Mayor and City Council. Stagg will obtain budget estimates for projects ranked for the next fiscal year.

Ordinance 543-24, Amending the Official Zoning Map. Mengler moved and Puck seconded to approve the second reading of Ordinance 543-24. Roll call ayes: Mengler, Puck, Bieri, and Koberg. Motion carried. This is to rezone the property located at 303-305 E. Walcott Road from M-2, Moderate Industrial District, to C-2, Central Business District.

Ordinance 544-24, Amending Provisions Pertaining to All-Terrain Vehicles. Koberg moved and Bieri seconded to approve the second reading of Ordinance 544-24. Roll call ayes: Koberg, Bieri, Mengler, and Puck. Motion carried. These changes better align with state code regulations.

Public Works Department Report. Stagg reported on the insurance settlement from the damage to the Veterans Memorial in Welcome Park. The City has received payment from the insurance company, which was nearly $12,000, to replace the damaged items. Bieri questioned what the locate flags were for near W. Parkview Drive. Stagg responded that MidAmerican submitted a locate for a gas main installation in that area.

City Clerk Report. Rickertsen presented the survey results which were sent to agricultural property owners regarding potential future development. A lengthy discussion was held on the results, including potential residential development areas, future infrastructure needs, and funding. A budget workshop is tentatively planned for January 15th.    

Mengler moved and Koberg seconded to adjourn at 6:50 p.m. Motion carried. All votes on motions were unanimous, unless noted. 

January 2, 2024 Signed Minutes & Claims

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