March 19, 2019 Minutes

A special meeting of the City Council of the City of Walcott, Iowa was held on Tuesday, March 19, 2019, with Mayor John Kostichek calling the meeting to order at 5:02 p.m.  Council members present were: Tim Koehler, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  John Brockmann. City employees present:  Lisa Rickertsen, Tom Schirman, and Paul Stagg. Schirman is designated legal counsel for the City.

Smith moved and Puck seconded to approve the agenda.  Motion carried.

Attorney Schirman stated he felt it would be appropriate to go into closed session under Iowa Code 21.5 (1) (c).  Puck moved and Mengler seconded to go into a closed session at 5:05 p.m. under Iowa Code Chapter 21.5 (1) (C) to discuss strategy with counsel in matters that are presently in litigation.  Roll call ayes:  Puck, Mengler, Koehler, and Smith.  Motion carried.  Koehler moved and Puck seconded to close the closed session and resume the special meeting at 5:17 p.m.  Roll call ayes:  Koehler, Puck, Mengler, and Smith.  Motion carried.

Mengler moved and Smith seconded to adjourn at 5:17 p.m.  Motion carried. All votes on motions were unanimous, unless noted.

 

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March 18, 2019 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 18th day of March 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Lisa Mengler, Jacob Puck, Larry Smith, and Tim Koehler.  Absent:  None.  City staff present:  Jeff Blake, Paul Stagg, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Mengler moved and Puck seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments.  Bryan Schmid, Bi-State Regional Commission, introduced himself and distributed information about the Commission and services available to the City.     

Public Hearing on Fiscal Year Ending (FYE) 2019 Budget Amendment.  The public hearing was opened on the FYE 2019 Budget Amendment.  Rickertsen reported on the increased revenue and expenditures.  No written or other oral comments were received.  Puck moved and Koehler seconded to close the public hearing and resume the regular meeting.  Motion carried.

Consent Agenda.  Mengler moved and Smith seconded to approve the consent agenda including the invoices, minutes from March 4, 2019, February 2019 financial reports, Resolution 2019-17 – Approving the Adoption of the FYE 2019 Budget Amendment, and TIF rebate payments per agreements to Iowa 80 Truckstop – 60 x 240 Building Project – $1,030.21 and Sterling Partners – Multi-Use Building Project – $4,607.78.  Roll call ayes:  Mengler, Smith, Koehler, Brockmann, and Puck.  Motion carried.

Minutes from March 11, 2019.  Smith moved and Puck seconded to approve the minutes from March 11, 2019.  Motion carried with Brockmann abstaining due to absence.  

2019 Summer Youth Program.  Rickertsen presented information on the proposed Summer Youth Program with the Scott County YMCA. Mengler moved and Koehler seconded to approve the 2019 Summer Youth Program as presented.  Motion carried.  Fees will remain the same as last year: $70 per participant for children residing within city limits or Fire District #6 and the full cost of $196.45 for non-residents.  Program dates are June 17th – July 26th 

Ordinance Amending Chapter 99 Regarding Sewer Rates – Introduction & 1st Reading.   Rickertsen stated that this Ordinance will increase the sewer rates 3% beginning with the May 1st bills.  The base rate will increase from $10.00 to $10.30/month and the usage rate from $6.15 to $6.33 per 1,000 gallons of water.   Puck introduced and moved to approve the first reading of Ordinance 502-19, Amending Chapter 99 Regarding Sewer Rates. Seconded by Smith.  Roll call ayes:  Puck, Smith, Mengler, Koehler, and Brockmann.  Motion carried.  

Ordinance Amending Chapter 155 Pertaining to Above Ground Storage Tanks.  This Ordinance amends Chapter 155 by adding provisions relating to liquid propane (LP) tanks.  Mengler introduced and moved to approve the first reading of Ordinance 503-19, Amending Provisions to Above Ground Storage Tanks.  Seconded by Koehler.  Roll call ayes:  Mengler, Koehler, Smith, Brockmann, and Puck.  Motion carried.

Policy & Administration Committee Recommendations.  Mengler reviewed the committee’s (Mengler and Koehler) recommendations for changes to the Walcott Personnel Policy Handbook and wages for the next fiscal year.

  • Resolution 2019-18, Amendments to the Personnel Policy Handbook. Mengler moved and Smith seconded to approve Resolution 2019-18.  Brockmann reported he didn’t agree with increasing the amounts in the purchasing policy.  Roll call ayes:  Mengler, Smith, Koehler, and Puck.  Nays:    Motion carried.
  • Resolution 2019-19, Setting Wages for Employees for Fiscal Year Beginning July 1, 2019. Smith moved and Koehler seconded to approve Resolution 2019-19.  Brockmann expressed his opinion that there should be a larger spread between the two public works Heavy Equipment Operator/Laborer wages due to tenure.  Roll call ayes:  Smith, Koehler, Mengler, and Puck.  Nays:    Motion carried.

Police Department Report.  Chief Blake presented a project worksheet to purchase new equipment and transfer some existing equipment to the new squad.  Koehler moved and Puck seconded to approve Blake’s recommendation to proceed with Karl Emergency Vehicles in the amount of $6,731.33.  Motion carried.

Public Works Department Report. 

  • Resolution 2019-20, Approving Farm Lease with Rodney Dietz. Stagg stated the previous lease with Rodney Dietz included language that is no longer relevant.  Brockmann questioned why the adjacent property owner cannot continue to farm the area south of the wastewater treatment plant   Stagg stated he spoke with the adjacent property owner and since there was not a lease with him the new lease with Dietz includes seeding that property in order for the ground to be utilized by the City.  Smith moved and Puck seconded to approve Resolution 2019-20.  Roll call ayes:  Smith, Puck, Mengler, and Koehler.  Nays:    Motion carried.
  • 2019 Seal Coating. Stagg presented a project worksheet for maintenance repairs (seal coating and spot repairs) on E. Lincoln Street from Main Street to Blue Grass Road, a small section of Henry Street (around a box culvert near corner of E. Lincoln Street) , and S. Main Street to City limits.  The proposal from LL Pelling Co. also included a cost to sealcoat the graveled portion of Memorial Road.  Stagg stated he requested a cost for Council’s consideration but that cost of $61,027 was not included in his recommendation.  Smith moved and Mengler seconded to proceed with the maintenance repairs as presented.  Motion carried.  LL Pelling Co. will perform the repairs at a cost of $35,898.55.

Mayor’s Report.  Mayor Kostichek proclaimed April 4, 2019, as Junior Achievement Day.

Council Comments.  Brockmann expressed several concerns including the condition of the graveled portion of Memorial Road, sewer laboratory certifications, and part-time wages. Mengler reported on complaints from citizens regarding a council member who is downgrading city staff and calling staff derogatory names.  She stated that as public officials the council should demonstrate respect to everyone and work together for the betterment of the City.

Smith moved and Puck seconded to adjourn at 6:35 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

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March 11, 2019 Minutes

A special meeting of the City Council of the City of Walcott, Iowa was held on Monday, March 11, 2019, with Mayor John Kostichek calling the meeting to order at 5:30 p.m.  Council members present were: Tim Koehler, Lisa Mengler, Jacob Puck, and Larry Smith.  Absent:  John Brockmann. City employees present:  Lisa Rickertsen, Tom Schirman, and Paul Stagg. Attorney Mike Walker was also present.  Schirman and Walker are both designated legal counsel for the City.

Mengler moved and Puck seconded to approve the agenda.  Motion carried.

Attorney Schirman stated he felt it would be appropriate to go into closed session under Iowa Code 21.5 (1) (c).  Koehler moved and Smith seconded to go into a closed session at 5:33 p.m. under Iowa Code Chapter 21.5 (1) (C) to discuss strategy with counsel in matters that are presently in litigation.  Roll call ayes:  Koehler, Smith, Mengler, and Jacob Puck.  Motion carried.  Smith moved and Koehler seconded to close the closed session and resume the special meeting at 6:19 p.m.  Roll call ayes:  Smith, Koehler, Mengler, and Jacob Puck.  Motion carried.

Mengler moved and Smith seconded to adjourn at 6:20 p.m.  Motion carried. All votes on motions were unanimous, unless noted.

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March 4, 2019 Minutes

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 4th day of March 2019, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were: John Brockmann, Lisa Mengler, Jacob Puck, Larry Smith, and Tim Koehler.  Absent:  None.  City staff present:  Jeff Blake, Paul Stagg, Lisa Rickertsen, and Tom Schirman.

Approval of Agenda. Puck moved and Mengler seconded to approve the agenda.  Motion carried.

Introduction of Audience/Public Comments.  None.    

Public Hearing on Fiscal Year Ending (FYE) 2020 Budget.  The public hearing was opened on the FYE 2020 Budget.  Rickertsen stated the tax levy will be at $10.08265 per $1,000 taxable valuation on regular property.  She stated the total taxable property valuation increased so there is a slight increase (2%) in property tax revenue even with keeping the levy rate the same.  The budget includes utility rate increases to cover costs associated with the operation, maintenance, and future improvements to the water and sewer systems and a garbage rate increase for the annual increase from the garbage contractor.  No written or oral comments were received.  Koehler moved and Smith seconded to close the public hearing and resume the regular meeting.  Motion carried.

Consent Agenda.  Mengler moved and Puck seconded to approve the consent agenda including the invoices, Spring Clean-Up Day on May 4, 2019 from 2:00 p.m.– 5:00 p.m., and Resolution 2019-14 – Approving the Adoption of the FYE 2020 Budget.  Roll call ayes:  Mengler, Puck, Brockmann, Smith, and Koehler.  Motion carried.

Minutes from February 18, 2019.  Mengler moved and Smith seconded to approve the minutes from February 18, 2019.   Motion carried with Koehler abstaining due to absence.  Motion carried.

Community Visioning Program Update.  Stagg reported on the recent Community Visioning meeting, including that there were ninety-seven residents that participated in the event.  He presented the results from the meeting and highlighted some ideas that were presented during the meeting.  The next step is for the Community Visioning Steering Committee to meet and review the information.  Walcott was selected to participate in the Iowa Roadways Community Visioning Program following Stagg’s application with support from the City Council.

 2019 Water Main Improvements Project.  Mengler moved and Koehler seconded to approve Resolution 2019-15, Approving Contract and Bonds for the 2019 Water Main Improvements Project.  Roll call ayes:  Mengler, Koehler, Smith, Brockmann, and Puck.  Motion carried.

2019 Sanitary Sewer Repairs/Improvements Project.  Koehler moved and Puck seconded to approve Resolution 2019-16, Approving Contract and Bonds for the 2019 Sanitary Sewer Repairs/Improvements Project.  Roll call ayes:  Koehler, Puck, Brockmann, Mengler, and Smith.  Motion carried.

2019 Countywide Digital Orthophotography Project.   Rickertsen reported on the effort to assemble a partnership of local governments and agencies within Scott County to acquire countywide digital orthophotography (aerial imagery) in the spring of 2019.  Updating aerial imagery is on a recurring schedule every 4-5 years and the cost share for Walcott this year would be $2,000, compared to $4,022 paid for the last flight in 2014.  These aerial images are a valuable resource for local governments.  Puck moved and Mengler seconded to confirm Walcott’s support and participate in the 2019 digital orthophotography project.  Motion carried.

Public Works Department Report.  Stagg presented a supplemental agreement from Stanley Consultants, Inc. to provide additional services for the pretreatment assistance project.  Discussion was held on the scope of services which includes re-assessing aluminum and cadmium sources and assisting the City with development of local treatment agreements.  Following further discussion,

Mengler moved and Smith seconded to approve the supplemental agreement with Stanley Consultants, Inc. for the first four of six services listed in the agreement.  Motion carried.  The total approved agreement services is $23,999 with $5,320 (item 4) being the cost of a new treatment agreement, if needed, pending results of the previous services.

City Clerk’s Report.  Rickertsen presented a project worksheet to purchase a fireproof storage safe for the permanent records.  Puck moved and Smith seconded to approve the purchase of a Phoenix 509 storage safe from Triplett Office Essentials for $3,623.  Motion carried.

City Attorney Report.  Discussion was held on proposed changes to Chapter 155 (Above Ground Storage Tanks) to add provisions concerning LP tanks.   Attorney Schirman will prepare an amendment for a future meeting.

Council Comments.  Brockmann questioned the following:

  • Proposed new emergency radio system for Scott County.
  • Farm lease with Rod Dietz. Stagg stated the lease needed amendments and a new one will be presented at the next meeting.
  • Street sign at E. James Street and Blue Grass Road and snow plow wing damage. Stagg stated the sign was knocked down during snow removal and the wing damage was from years ago.

Smith moved and Puck seconded to adjourn at 6:50 p.m. Motion carried.  All votes on motions were unanimous, unless noted.

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