December 19, 2016

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 19th day of December, 2016, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were:  Virgil Wayne Latimer, Lisa Mengler, Jacob Puck, and Jackie Puck.   Absent: Tim Koehler.  City employees/consultants present:  Jeff Blake, Randy Reimers, Lisa Rickertsen, Tom Schirman, and Paul Stagg.

Approval of Agenda. Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.

Public Comments.  Andy Brus complimented the Public Works Department for doing a great job on the streets during recent snow.  Janice Dawson reported there is a lot of ice on the street, in front of post office and bank (business area), and expressed safety concerns for residents.  Stagg stated the Public Works Department will pay extra attention to that area.

Consent Agenda.  Jacob Puck moved and Latimer seconded to approve the consent agenda, which includes the invoices, minutes from December 5, 2016, and the November financial reports.  Motion carried.

 Stanley Consultants.  Engineer, Jay Brady, presented and reviewed a summary explaining the development of local limits for industrial users discharging to a city wastewater treatment plant. Local limits are limits on pollutants of concern that are discharged into the sewer system and treated at a city’s wastewater plant.  The limits are designed to protect the treatment plant and the environment by limiting the amounts of certain pollutants that enter the plant.  Brady reported on the recent local limits results and the next steps, including submitting the local limits study to the Iowa Department of Natural Resources and meeting with and finalizing treatment agreements with the two significant industrial users.  Brady also briefly discussed proposed changes to the City’s current sewer service surcharge ordinance.

Downey Street Improvements Project. Project engineer, Dennis Keitel, MSA Professional Services, Inc., was present to answer any questions regarding the project.

  • Resolution 2016-65, Approving Change Order #4. Change order #4 is for the extra core-out and granular backfill due to wet unacceptable subgrade material, at a cost of $2,085.06. Mengler moved and Jacob Puck seconded to approve Resolution 2016-65.  Roll call ayes:  Mengler, Jacob Puck, Latimer, and Jackie Puck.  Motion carried.
  • Resolution 2016-66, Authorizing the Transfer of Funds. Jackie Puck moved and Latimer seconded to approve Resolution 2016-66.  Roll call ayes:  Jackie Puck, Latimer, Jacob Puck, and Mengler.  Motion carried.  The transfer of $1,900.11 will be from the Road Use Tax fund to the Project fund.
  • Resolution 2016-67, Accepting Improvements and Authorizing Final Payment for the South Downey Street Improvements Project. Mengler moved and Latimer seconded to approve Resolution 2016-67.  Roll call ayes:  Mengler, Latimer, Jacob Puck, and Jackie Puck.  Motion carried.  The total project cost is $404,656.42 and a final payment will be sent to All American Concrete, Inc., in the amount of $22,213.63.

Downey Street Sidewalk Improvements Assessment Project.

  • Resolution 2016-68, Accepting work covering the S. Downey Street Sidewalk Improvements Project. Jacob Puck moved and Latimer seconded to approve Resolution 2016-68.  Roll call ayes:  Jacob Puck, Latimer, Jackie Puck, and Mengler.  Motion carried.
  • Resolution 2016-69, Adopting Final Assessment Schedule for the Sidewalk Improvements Project and Confirming and Levying the Assessments.  Jacob Puck moved and Latimer seconded to approve Resolution 2016-69.  Roll call ayes:  Jacob Puck, Latimer, Mengler, and Jackie Puck.  Motion carried.  The total cost of the sidewalk improvements project is $12,510.46, of which the sum of $6,255.23 shall be assessed against private property.

 Resolution 2016-70, Approving Grant of easement for Sign Location and Use between the City of Walcott, Iowa and Eugene Meyer.   Jackie Puck moved and Mengler seconded to approve Resolution 2016-70.  Roll call ayes:  Jackie Puck, Mengler, Latimer, and Jackie Puck.  Motion carried.  This easement is for a portion of property on the NE corner at 123 W. Walcott Road, for purposes of construction, installation, maintenance, repair and replacement of a municipal welcome sign, landscaping, and lighting.

Public Works Department Report.  Stagg commended his staff for their response to the snow events that occurred during the last three weekends.

City Clerk Report.  Rickertsen stated the next regular council meeting will be on Tuesday, January 3rd.

Attorney Report.  Attorney Schirman reported on an update on the property purchase at 116 W. Lincoln Street and he is working on drafting a memo regarding a request of right-of-way use.

Council Member Comments.  Mengler thanked the Police and Public Works Departments for a quick response in repairing a damaged stop sign.

Latimer moved and Mengler seconded to adjourn at 6:39 p.m. Motion carried.  All votes were unanimous, unless noted.

Signed Minutes & Claims

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December 5, 2016

The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 5th day of December, 2016, at Walcott City Hall.  Mayor John Kostichek called the meeting to order at 6:00 p.m.  Council members present were:  Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jacob Puck, and Jackie Puck.   Absent: None.  City employees/consultants present:  Adam Hill, Randy Reimers, Lisa Rickertsen, Tom Schirman, and Paul Stagg.

Approval of Agenda. Latimer moved and Mengler seconded to approve the agenda. Motion carried.

Consent Agenda.  Mengler moved and Jacob Puck seconded to approve the consent agenda, which includes the invoices and minutes from November 21, 2016.  Motion carried.

Minutes from November 23, 2016.  Latimer moved and Jackie Puck seconded to approve the minutes from November 23, 2016.  Mengler and Jacob Puck abstained due to absence from meeting.  Motion carried.

James Street Water Main Project. 

  • Resolution 2016-63, Establishing Project Funds and Authorizing Transfer of Funds. Koehler moved and Jacob Puck seconded to approve Resolution 2016-63.  Roll call ayes:  Koehler, Jacob Puck, Latimer, Mengler, and Jackie Puck.  Motion carried.  $73,116 will be transferred from the water fund to the project fund.
  • Approval of Payment #1 to Sulzco LLC. Mengler moved and Koehler seconded to approve payment #1 to Sulzco LLC in the amount of $66,056.45.  Motion carried.  Mayor Kostichek stated the contractor must clean off the concrete splattered on the ADA pads.

Resolution 2016-64, Approving Purchase Offer with Jillene Hernandez.  Jacob Puck moved and Latimer seconded to approve Resolution 2016-64.  Roll call ayes:  Jacob Puck, Latimer, Koehler, Jackie Puck, and Mengler.  Motion carried.  This is for the property adjacent to City Hall at 116 W. Lincoln Street.

Public Works Department Report.  Stagg reported on his department activities and discussion ensued regarding snow plowing to the curb where sidewalks abut the curb.  He stated that problems resulting in not clearing the snow from curb to curb include traffic impediments and storm drain obstructions.  It was stated that complaints do arise from snow being pushed onto abutting sidewalks but it was determined that it is the City’s responsibility to clear the streets from curb to curb.

City Clerk Report.  Koehler moved and Jackie seconded to approve the $25,000 grant from Scott County Regional Authority for the Splash Pad project.  Motion carried. Additional grants and fundraising efforts are still needed for the project.

Attorney Report.  Council consensus was to have Attorney Schirman update the abstract for the city owned property at 1113 N. Main Street.

Mayor Report.  Mayor Kostichek reported the joint sealing done on the S. Downey Street project was done within the specifications of SUDAS (Statewide Urban Design and Specifications), which has been adopted by the City.

Council Member Comments.  Koehler questioned the status of the pretreatment agreements.  Reimers stated the engineer working on the agreements will be at the next regular meeting.

Jacob Puck moved and Mengler seconded to adjourn at 6:53 p.m. Motion carried.  All votes were unanimous, unless noted.

 

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