December 21, 2015 Minutes
The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 21st day of December, 2015, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, Steve Bowman, Lisa Rickertsen, and Tom Schirman.
Approval of Agenda. Jackie Puck moved and Latimer seconded to approve the agenda. Motion carried.
Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, minutes from December 7, 2015, and the November 2015 financial reports. Motion carried.
Dave Meier – Iowa 80 Truckstop – Driveway Expansion/Realignment. Iowa 80 Truckstop representatives Dave Meier and Mike Hutchison were present to discuss their request to enlarge the north entrance radius of the parking lot to better accommodate special vehicles (wind turbines). Meier presented drawings of their proposed parking lot changes. The current center entrance/exit (across from Walker Street) would be closed but a new car exit is proposed to be installed (across from the regular driveway entrance at Pilot Truckstop). Discussion was held on a letter sent from the City Engineer, following a meeting he had with the Police Chief and Public Works Director, regarding their recommendations. The following is a list of their recommended conditions to accommodate Iowa 80 Truckstop’s request:
1. The southerly most entrance into the site (the first entrance north of the interstate off-ramp), be converted into an entrance only access. Vehicles trying to exit shall be deterred by additional curbing and signage.
2. Interior parking islands within the site shall be extended to help direct exiting vehicles to the north exit.
3. The current center entrance shall be closed off completely with curbing.
4. The applicant shall receive written correspondence from the Iowa DOT that they have reviewed the proposal and either issue a permit or declare that the improvements are outside of their jurisdiction.
5. Iowa 80 Truckstop shall issue to the City, a written timeline of when these improvements are to be installed.
Meier stated they prefer not to have the south entrance as an entrance only since larger vehicles occasionally enter there and he expressed concerns that it may cause more of a problem. Meier did agree to items 2 – 5 and to provide additional signage for the south entrance as listed in item #1. Mengler moved and Jacob Puck seconded to approve the request from Iowa 80 Truckstop as discussed (widen the north driveway, closure of current middle driveway, and signage at south entrance). Motion carried.
Rita Stender – Rowe Street Right-of-Way (ROW). Bowman reported the surveyor, hired by Rita Stender, has located her property pins. During the May 18, 2015 meeting Stender requested the City also recommended that the City retain 20 feet from the nearest city utility located in the ROW for maintenance purposes. Bowman stated the City could allow Stender to have approximately 37 feet, of the 80’ ROW, which would still allow retainage of 20 feet from the nearest city utility line. Attorney Schirman reported on the process to transfer the property and questioned if there is any future city use of the property. Discussion was held on other requests for transfer of ROW property and that the current decision does not affect outcomes on other requests. Following receipt of the survey documents, the next steps include drafting an offer to purchase which will contain restrictions on the use of property (no parking or buildings).
Main Street Streetscape Enhancement Project – Approval of Payment #4. Rickertsen reported payment #4 was for work completed thru December 3, 2015, less a 5% retainage, for a total of $111,909.05. The pay request was reviewed and recommended for approval by Missman, Inc. and Linda Rivers. Koehler moved and Jackie Puck seconded to approve payment #4, based on Rivers’ approval, to Brandt Construction in the amount of $111,909.05. Motion carried.
Snow Emergency Declarations/Parking. Bowman explained the difficulties in effectively plowing city streets when vehicles remain parked on the streets. It was stated that some residents do not have driveways and are not able to move their vehicles off the street. Discussion ensued that if the snow emergency parking regulations were followed, it would allow the Public Works Department to effectively remove the snowfall. City ordinance, Chapter 69.10 (1) states the following:
• Snow Emergency Declaration. In the event of extreme snowfall, as determined by the Police Chief, the Police Chief is hereby empowered to declare a “snow emergency”. Upon the declaration of a snow emergency, all vehicles and equipment shall be parked on the odd-numbered side of the street for odd-numbered calendar dates and on the even numbered side of the street for even-numbered calendar dates. Snow emergencies shall commence on 6:00 p.m. on the day the snow emergency is declared and shall continue until 6:00 p.m. of the next day. The applicable calendar date for designated parking sides shall be the date the snow emergency is declared.
Further discussion was held that snow emergencies need to be declared and the odd/even parking requirements be enforced. Mengler moved and Jackie Puck seconded to keep the current snow emergency ordinance as is. Motion carried.
City ROW tree at 324 E. Durant Street. Bowman stated he was notified by the adjacent property owner regarding removing the tree located in City ROW that is split down the middle. Attorney Schirman stated that both state and city codes state the owner of the abutting property is responsible for trimming trees in the ROW, unless it is suspected to be dead, diseased or damaged then is removed by the City. Bowman stated the left side of the tree is dead. Koehler moved and Jacob Puck seconded to have Bowman obtain quotes on tree removal. Motion carried.
Resolution 2015-43, Amending Fees for Appliance & Electronic Disposals and Additional Refuse Collections. The proposed Resolution increases the disposal fee for appliances and electronic items from $7.50 to $10.00 and changes the bulky waste pick up from to a per trip fee of $10.00 – $25.00 instead of just $25.00 per trip. Following discussion, Section 2 of the Resolution will be modified to be more descriptive. When small items are collected with a regular City vehicle (pickup truck) the cost will be $10.00 per trip and larger bulky waste items collected with the tractor would be charged $25.00 per trip. Mengler moved and Latimer seconded to approve Resolution 2015-43 with the changes as discussed. Roll call ayes: Mengler, Latimer, Koehler, Jacob Puck, and Jackie Puck. Motion carried. Fees for monitors, televisions, and copiers will remain at $15.00 per item. Residents are reminded they can drop off electronic items at the Electronic Demanufacturing Facility in Davenport at no charge.
Public Works Department Report. Bowman presented a list of 17 stop signs that he is requesting to be placed at intersections throughout the city, primarily on the south side of the railroad tracks. Chief Blake stated he has never responded to any accidents at any uncontrolled intersections. Mengler stated she has never seen any accidents either. Jacob Puck stated he has seen a few close calls on W. Durant Street. Following discussion, Jacob Puck moved and Jackie Puck seconded to approve adding 6 stop signs to the first four intersections on the list. Motion carried. The intersections are as follows:
1. W. Durant Street at S. Parker Street – 2 stop signs on S. Parker Street
2. W. Durant Street at S. Rowe Street – 2 stop signs on S. Rowe Street
3. W. Bryant Street at S. Parker Street – 1 stop sign on S. Parker Street
4. W. Bryant Street at S. Rowe Street – 1 stop sign on S. Rowe Street
Rickertsen will prepare an ordinance amending Chapter 65 of the City Code to add the six stop signs. The ordinance amendment requires three readings and will be presented for the first reading during the January 4th meeting. Koehler questioned a few items (effluent limitations and self-monitoring reports) listed on the wastewater inspection report recently received from the Iowa Department of Natural Resources. Bowman responded that the only recommendation was to continue identifying and eliminating the sources of infiltration and inflow.
City Clerk Report. Rickertsen reported on the following:
• Presented information regarding the fire department roof and recent repairs to it in August, 2015. Bowman reported it was repaired again last week, at a different location.
• Recent vandalism at Welcome Park regarding a concrete bench and theft of lights.
• Park Board updates – The Board is recommending allowing fishing at the pond at Prairie View Park from Memorial Day to Labor Day. This will be placed on a future council agenda. The Board and Bowman are looking into options, following a request, for some lighting near the west bridge area at Prairie View Park.
Jackie Puck moved and Latimer seconded to adjourn at 7:42 p.m. Motion carried. All votes on motions were unanimous, unless noted.
December 7, 2015 Minutes
The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 7th day of December, 2015, at Walcott City Hall. Mayor Pro Tem Jacob Puck called the meeting to order at 6:00 p.m. Other council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, and Jackie Puck. Absent: Mayor Kostichek. City employees present: Jeff Blake, Steve Bowman, Josh Geigle, Lisa Rickertsen, Randy Reimers, Linda Rivers, and Tom Schirman.
Approval of Agenda. Jackie Puck moved and Mengler seconded to approve the agenda. Motion carried.
Consent Agenda. Koehler moved and Jackie Puck seconded to approve the consent agenda including the invoices, Resolution 2015-42 –Approving an Amendment to the Personnel Policy Handbook (Section 6.3 Insurance Benefits), and the minutes from November 16, 2015. Roll call ayes: Koehler, Jackie Puck, Jacob Puck, Latimer, and Mengler. Motion carried.
Beautification Awards. Mayor Pro Tem Jacob Puck presented Beautification Awards to owners of three commercial properties for recognition of renovation, restoration and/or landscaping work done at their properties. Awards were presented to the following: Luke Wegener – apartment building at 203 E. Bryant Street, Julie Needham –JDN Investments Inc. at 137 N. Main Street, and Richard Budelier – apartment building at 134 N. Main Street.
Main Street Streetscape Enhancement Project – Approval of Sidewalk Change. Rivers reported the remaining decorative street light installations should be completed next week. At the last meeting, there were concerns regarding compaction following the recent utility relocation work done by MidAmerican Energy. Rivers stated the area were the light bases were installed were not in areas that were disturbed by MidAmerican Energy, therefore did not require additional compaction. She also reported on the response from the contractor regarding the costs to reset the sidewalk forms. Koehler moved and Mengler seconded to approve the costs ($2,000) to regrade the sidewalk and reset forms, per request from adjacent property owner, Denny Puck. Motion carried. This area is from B&D’s north driveway to the north end of the project.
Scott County Library Board Updates. Kristal Koberg-Schaefer, Scott County Library Board Vice President, and Tricia Kane, Scott County Library Director, were present to report on their efforts to move the library to a larger location in Walcott. Schaefer reported the Board has decided to move forward with purchasing the building at 101 E. Durant Street which would allow them to expand their services. She reported the Board will be starting a campaign to raise funds to rehabilitate the building and asked for the City’s support and to consider a donation towards the project. Discussion was held on the intent of the Hearts and Hands Foundation to facilitate fundraising efforts to purchase the building. Kane stated she and the Board President met with committee members to discuss options but once it was presented to the Library Board they voted for the Board to pursue purchasing the building. Koehler questioned if there would be an area for the Historical Society. Schaefer responded they are in the planning stages but it is something that could be considered. Sue Daly, Walcott Trust & Savings Bank, reported the bank is interested in the project and hoped the City would support and work together with the Library Board.
Building at 1113 N. Main Street – Realtor Contract. Jeff Heuer, Ruhl Commercial, was present and answered questions on his proposed realtor contract for the building at 1113 N. Main Street. Mengler moved and Jackie Puck seconded to approve the contract with Jeff Heuer, Ruhl Commerical, for a one-year listing. Motion carried.
Dissolve Vision Committee. The Vision Committee members filed paperwork to create a non-profit organization, Hearts and Hands Foundation, therefore the Vision Committee established by former Mayor Kristal Koberg-Schaefer in 2008 will be dissolved. Koehler moved and Jackie Puck seconded to dissolve the Vision Committee. Motion carried. Vision Committee members Brent Arp, Brent Puck, Josie Dietz, and Karla Burt were in attendance at the meeting. Schaefer thanked the committee members and wished them luck moving forward with their Foundation.
Fire Department Report. Geigle presented a project worksheet to replace 21 out dated air pack bottles. A grant was received from Scott County Regional Authority, in the amount of $10,000 for the purchase. The remaining costs will be paid from the Fire Department Non-Resident and Donation Funds. Mengler moved and Latimer seconded to purchase 21 air pack bottles at a cost of $19,110. Motion carried. Geigle also presented a project worksheet to purchase a Stihl K12 rescue saw for Engine #3, to be purchased from the Fire Department Donation Fund. Latimer moved and Mengler seconded to approve a Stihl K12 rescue saw for $1,259.05. Motion carried.
Police Department Report. Three bids were received for the 2008 Ford Expedition, ranging from $1,407 – $2,786. Koehler moved and Jackie Puck seconded to sell the 2008 Ford Expedition to the highest bidder for $2,786. Motion carried. Blake reported on the status of the new squad and a recent class DOT inspection class he attended with Officer Mayberry. Jackie Puck questioned how a snow emergency is declared. It will be listed on the next regular council agenda.
Public Works Department Report. Bowman reported on meeting with Rita Stender and his recommendation to approve her request to have the City deed her half (40’) of the adjacent Rowe Street right-of-way. Stender was previously told by Council to obtain a survey of her lot. This will be placed on the next regular council agenda. Bowman reported on findings following lines that he had televised, at no cost. He stated he was obtaining bids to install sleeves on lines to help with infiltration issues. John Brockmann questioned replacing the lines instead of adding sleeves to the sanitary lines. Discussion ensued and Bowman reported they are focusing on troubled areas and have been plugging manhole covers. Bowman presented a project worksheet to purchase equipment to handle bulk chlorine storage. Koehler moved and Mengler seconded to approve the purchase of a pump, storage tanks, and installation from Hawkins at a cost of $755. Motion carried. Mengler questioned recent OT and weekend duties. Bowman stated the two part-time certified operators have been rotating weekend duties with full-time staff for the past month.
City Clerk Report. Rickertsen reported on email issues that have not been resolved and requested permission to change the City’s email host. Mengler moved and Jackie Puck seconded to approve switching to F&B Communications for the email host. Motion carried. Rickertsen also reported on the following:
• FYE 2015 annual examination report from the State Auditor’s office.
• Drilling for the Phase 2 environmental study is planned for December 17th.
• Letter from Watersmith Engineering requesting water quality data in order to proceed with determining any treatment that will be required for the future splash pad discharge. Bowman’s department will obtain information as requested.
• Presented aerial photo for purchase. Council was not interested in purchasing the $150 photo. The City is in the process of obtaining a no-cost, city-wide aerial photo from the 2014 county-wide aerial project.
Questions & Concerns. Koehler questioned the insurance coverage, if any, if the environmental study indicates contamination of the lot. City insurance agent Brent Arp, was present and stated he would look into it. Jackie Puck and John Brockmann thanked the Vision Committee for their efforts on behalf of the community. Brockmann also thanked Brent Arp for his volunteer work and recent decorating at Prairie View Park. Joe Hahn reported the roof is leaking in the truck bay where the new addition was added in 2011. Bowman will obtain proposals for roof repairs.
Mengler moved and Jackie Puck seconded to adjourn at 7:16 p.m. Motion carried. All votes on motions were unanimous, unless noted.
November 16, 2015 Minutes
The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 16th day of November, 2015, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, Lisa Rickertsen, Linda Rivers, and Tom Schirman.
Approval of Agenda. Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.
Consent Agenda. Rickertsen reported on the transfer details included in Resolution 2015-40. She also reported the proposed winter maintenance agreement from Scott County, in the amount of $572.68, for snow removal on the extension of county roads located within our city limits is the same cost as last year. Koehler moved and Jackie Puck seconded to approve the consent agenda including the invoices, Resolution 2015-40 -Transfer of Funds, October 2015 financial reports, and the 2015-2016 Winter Maintenance Proposal with Scott County. Roll call ayes: Koehler, Jackie Puck, Jacob Puck, Latimer, and Mengler. Motion carried.
Approval of Minutes from November 2, 2015. Moved by Jackie Puck and seconded by Latimer to approve the November 2nd minutes. Mengler abstained due to absence from meeting. Motion carried.
Main Street Streetscape Enhancement Project – Approval of Sidewalk Change. Rivers reported on the meeting with the project engineer regarding the request from Denny Puck to raise the sidewalk to help with Puck’s concerns that he has with water continuing onto his property. The written documentation from the engineer states the property owner (Denny Puck) may need to improve the flow in the ditch line at some point in the future, but that is outside the scope of this project. The cost from the project contractor to regrade the sidewalk and reset forms is $2,000. John Brockmann was present and stated he didn’t feel the City should spend more money and that Pucks could put a quarter turn into their berm. Discussion was held on the cost to reset the forms since some areas need to be regraded upon completion of the gas line relocation. Council expressed they didn’t feel the City should pay for additional cost to reset forms due to utility relocations. Following further discussion, including that the Council had no issues with waiting until spring to complete the sidewalk, Mengler moved and Koehler seconded to table the sidewalk change until a breakdown of costs (resetting and regrading) is received from the project contractor. Motion carried. Rivers was asked to obtain written documentation regarding compaction concerns with the recent utility relocation work.
Building at 1113 N. Main Street – Realtor Contract. The current realtor contract for the building at 1113 N. Main Street, with Nick Bert at Mel Foster, expired November 5th. Jeff Heuer, Ruhl Commercial, was present as requested by the City Council. Heuer reported on some issues with the building being split level and ADA requirements, and requested a one-year contract. Koehler discussed reducing the selling price of the building, which was recently listed at $180,000. Following further discussion, Koehler moved and Jackie Puck seconded to entertain a proposal from Jeff Heuer for a one-year listing. Motion carried. Heuer will prepare a proposal to present to council at their next meeting.
Stop Sign Request at Intersection of James and Downey Streets. Discussion was held on the request from Korry Kraft to install a stop sign at the intersection of James and Downey Streets. Other residents within the area, Bernard Brus and Andy Brus, expressed they didn’t feel the stop sign on James Street was necessary to control speed. Chief Blake reported he didn’t feel there was excessive speeding on James Street and agreed the stop sign is not necessary. Mengler moved and Jacob Puck seconded to deny the request for a stop sign at the intersection of James and Downey Streets and to request more police presence in the area. Motion carried.
Policy and Administration Committee Recommendation – 2016 Employee Health and Dental Insurance Benefits. Mengler reported on the recommendation from the Policy and Administration Committee (Mengler and Jacob Puck) to move to Wellmark’s EnhancedBlue 1500 Gold Health Insurance Plan, beginning January 1, 2016. Wellmark representative, Jennifer Rice, was also present and reported on the changes moving from the current Grandfathered plan to a new plan. Rice stated once the City leaves a Grandfathered plan, they cannot go back and the new plans are age rated, therefore if the employees remain the same the premium costs will increase each year due to ages. The proposed plan has higher deductibles, coinsurance, and out-of-pocket maximums but will save several thousands of dollars in premiums each year. Jackie Puck questioned if other companies had been researched. Rickertsen responded that rates from other companies were received but two companies with comparable plans had higher out-of-pocket costs and premium savings were not significant, if any. The Committee had agreed to remain with a Wellmark Blue Cross/Blue Shield plan. Mengler moved and Jacob Puck seconded to approve switching to the EnhancedBlue 1500 Gold Plan (beginning January 1, 2016) and increase the deductible reimbursement to $1,000 and reimburse up to 50% of the coinsurance, at a maximum of $1,000/year, for employees hired after October, 2009. Motion carried. All other employee health reimbursements will remain the same.
Phase 2 Environmental Site Assessment/Study at 101 S. Main Street. Rickertsen reported on the email from Elizabeth Kemp, MSA Professional Services, regarding the Phase 2 assessment costs. Koehler moved and Mengler seconded to approve hiring MSA Professional Services for the Phase 2 environmental site assessment study, not to exceed $8,340. Motion carried.
Resolution 2015-41, Obligating Funds from the Consolidated Walcott Urban Renewal Area. Rickertsen reported the Resolution obligates scheduled payments up to $49,300 with respect to the City’s Development Agreements with Iowa 80 Truckstop Inc., Ossian Walcott Investments LC, JDW Holdings LLC, Sterling Partners LLC, and Eugene Meyer for fiscal year ending June 30, 2017. Jacob Puck moved and Jackie Puck seconded to approve Resolution 2015-41. Roll call ayes: Jacob Puck, Jackie Puck, Mengler, Latimer, and Koehler. Motion carried.
Police Department Report. Chief Blake reported on the status of the new squad and that the 2008 Ford Expedition is ready to be disposed of. Koehler moved and Jacob Puck seconded to proceed with selling the 2008 Ford Expedition. Motion carried. Blake also reported on an upcoming DOT Inspection class he would like to attend with Officer Mayberry.
Public Works Department Report. Approval of Chlorinator Equipment. Council questioned why there were not two bids presented, as stated in city policy, for the chlorinator equipment. Bowman was not present during the meeting so the item will be placed on the next agenda.
Mayors Report. Mayor Kosticheck remarked upon communication with the public. It was stated that the minutes are published in the North Scott Press, available on the city website, and posted on the outdoor bulletin board at City Hall. Rickertsen reported that cities are only required to report action (motions/votes) taken during meetings and every detail about discussions are not reported in minutes. The public is encouraged to attend meetings to hear all detailed discussions.
Questions & Concerns. The City extends thanks to the volunteers that put up the Christmas decorations on city poles and at Welcome Park. Eugene Meyer questioned the brush pile at the compost facility. Bernard Brus had questions regarding snow removal. Korry Kraft, who was not present earlier for the discussion regarding his request for a stop sign at the intersection of James and Downey Streets due to a fire call, asked what decision had been made. Mengler reported on the council’s action and Chief Blake stated he has already done three traffic studies in that area. John Brockmann had questions regarding transfers of funds for the Main Street Streetscape Enhancement Project and televising of sewer lines.
Jackie Puck moved and Latimer seconded to adjourn at 7:28 p.m. Motion carried. All votes on motions were unanimous, unless noted.
November 2, 2015 Minutes
The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 2nd day of November, 2015, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Jackie Puck, and Jacob Puck. Absent: Lisa Mengler. City employees present: Jeff Blake, Steve Bowman, Lisa Rickertsen, Linda Rivers, and Tom Schirman.
Approval of Agenda. Jackie Puck moved and Latimer seconded to approve the agenda. Motion carried.
Consent Agenda. Rickertsen reported on the annual Urban Renewal Report for FYE 2015 and the Transfer of Funds to the Main Street Streetscape Enhancement project. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, Resolution 2015-37, Approval of FYE 2015 Annual Urban Renewal Report and Resolution 2015-38, Transfer of Funds. Roll call ayes: Koehler, Jacob Puck, Jackie Puck, and Latimer. Motion carried.
Approval of Minutes from October 19, 2015. Moved by Jackie Puck and seconded by Koehler to approve the October 19th minutes. Latimer abstained due to absence from meeting. Motion carried.
Main Street Streetscape Enhancement Project.
• Denny Puck – Drainage Concerns. Denny and Karen Puck were present to express their concerns with drainage issues. He presented information regarding his concerns, stating he built the berm in 2014 on the north side of his property to restrict the flow of rain water from the north onto his property. He stated when he met with the project engineers earlier this year they assured him that there would not be any problems with drainage on their property from this project. He feels that since part of the berm has been removed (the portion located on city right-of-way), there is nothing to keep the water from the street and the adjacent property from running onto his property. He feels the sidewalk running along the north end of his lot should be raised, which he feels would keep the rain water between the sidewalk and street where the drains are and prevent it from running onto this property. Karen distributed photos of standing water from the last rainfall. Building Official, Linda Rivers, reported there will be added costs to accommodate Puck’s request, and at this time she is not sure this would be the best solution to their drainage issues. Council consensus was to have the project engineer, Pucks, and Rivers meet at the site.
• Project Updates. Rivers questioned if the council wants to proceed with a special cold weather blend seed, which would be an additional $1,200. Council consensus was to hold off on seeding the project areas until next spring. She also reported that MidAmerican is moving gas lines and that the light poles cannot be finished until the gas company is done moving their lines.
• Resolution 2015-39, Approving Change Order #1 for Main Street Streetscape Enhancement Project. Rickertsen reported the change order is for various items, including additional driveway pavement, topsoil, granular drainable base and additional manhole. Approximately $3,000 was for the rental and freight for friction clamps as they were rented for the bridge work but were returned when the contractor was notified the bridge sidewalk work would not take place this year. Koehler moved and Jacob Puck seconded to approve Resolution 2015-39, Approving Change Order #1 for Main Street Streetscape Enhancement Project. Roll call ayes: Koehler, Jacob Puck, Jackie Puck, and Latimer. Motion carried. This Resolution approves change order number one, in the amount of $18,533.89.
• Approval of payment #3 to Brandt Construction. Koehler moved and Jackie Puck seconded to approve payment #3, in the amount of $257,399.77, to Brandt Construction. Motion carried.
MSA Professional Services – Environmental Site Assessment/Study at 101 S. Main Street. Elizabeth Kemp, MSA Professional Services, was present to report on the findings of the Phase 1 Environmental Site Assessment on the city owned lot at 101 S. Main Street. The study recognized the following three concerns:
• Concerns related to the materials that may have been stored at the lumberyard that may have been released to the soil and groundwater at the time of the fire or during normal operations over the history of the lumberyard.
• The property across the street, at 140 E. Lincoln Street, is listed as a LUST (Leaking Underground Storage Tank) site. Recently a City of Walcott public works department crew indicated a strong fuel odor during work conducted in the right-of-way adjacent to the property.
• The property abuts a major and historic rail corridor and releases of petroleum and metals can occur along railroad corridors. In addition, there is a report of a train derailment somewhere in the area.
Kemp reported that the purpose of the Phase 2 environmental assessment is to assess for the presence of soil and groundwater contamination at the site. This is important if the city plans on building on the lot. The estimated fee for a Phase 2 assessment is $8,340. Due to estimated costs in the bid, Jackie Puck moved and Koehler seconded to finalize the cost estimate to proceed with a Phase 2 environmental assessment. Motion carried.
Vehicles and Equipment for Sale. Rickertsen reported on the bids received for the vehicles and equipment listed for sale. Koehler moved and Latimer seconded to sell the 1970 Chevy Fire Truck, 1992 International Dump Truck, 1995 Ford Dump Truck, 2004 Dodge Intrepid, and the 8’, 3-point blade to the highest bidders. Motion carried. The bid on the 11’ Baker snow plow blade was not accepted and it will be sold for scrap, along with the other items that did not receive bids.
Parking on Grassy Right-of-Ways. Discussion was held that parking on unimproved streets, that are grassy, should not be utilized as a storage/parking area for neighboring residents. Parking is not allowed on grass in front yards and council felt it should not be allowed on the grassy areas of unimproved streets either. Attorney Schirman will prepare a code amendment.
Building Department Report. Rivers reported on the following:
• Updates on new business construction and rehabilitation projects. Goodyear (Wingfoot), located on Walker Street, next to Pilot Truckstop, will be opening Saturday.
• Reported she is in the process of updating the Building Codes to the 2015 versions.
• She stated ADA requires that vertical separations can’t be greater than ½”. She suggested changing the Walcott City Code definition under Defective Sidewalk to have vertical separations equal to ½ inch instead of the current ¾ inch. Koehler moved and Jacob Puck seconded to proceed with moving forward with the change. Motion carried.
Randy Moeller expressed concerns about trip hazards involving manholes and water shut-off valves on Memorial Road and sidewalks.
Public Works Department Report. Bowman reported on the following:
• His recent meeting with Stanley Consultants regarding the Inflow and Infiltration Study.
• Costs to move the railroad utility equipment on the lot at 101 S. Main Street.
• Researching details regarding a possible future RV dump station at Iowa 80 Truckstop.
City Clerk Report. Rickertsen stated the contract with the Mel Foster realtor, for 1113 N. Main Street, expires on November 5th. She stated she contacted Jeff Heuer, Ruhl Commercial, as requested at the last meeting, and he is agreeable to the commission percentage but wants a one year agreement. Council requested Heuer attend the next meeting.
Questions & Concerns. Discussion was held on the recent closure of the compost facility. It is open to Walcott residents until 6:00 p.m. during the week and until 2:00 p.m. on Saturday and Sunday. It was reported that some items had recently been illegally dumped at the compost facility (carpet, paneling, and mattresses) and discussion ensued regarding having the facility under surveillance. An audience member questioned if the facility could be open later on the weekends and Bowman stated they he will be extending the weekend hours. Other audience comments included the following:
• Korry Kraft asked if the council would consider installing stop signs on James Street, at the intersection of James and Downey Streets. This topic will be placed on the November 16th agenda.
• John Brockman stated the lines from the roof drains to the sump pump at the building at 1113 N. Main Street should be connected to the new storm drain before winter. He also questioned the status of the S. Downey Street Improvements project and a PA system at City Hall.
Jackie Puck moved and Koehler seconded to adjourn at 7:45 p.m. Motion carried. All votes on motions were unanimous, unless noted.
October 19, 2015
The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 19th day of October, 2015, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: Virgil Wayne Latimer. City employees present: Steve Bowman, Josh Geigle, Lisa Rickertsen, and Tom Schirman.
Approval of Agenda. Mengler moved and Jacob Puck seconded to approve the agenda. Motion carried.
Consent Agenda. Rickertsen stated the Resolution listed in the October 5, 2015 minutes should be listed as Resolution 2015-34, not 2015-33, and the squad car to be disposed is a 2008 Ford Expedition, not a 2009. Koehler moved and Jackie Puck seconded to approve the consent agenda including the minutes from October 5, 2015, with corrections as stated, invoices, September 2015 financial reports, Resolution 2015-35 Transfer of Funds, and the following TIF rebate payments, totaling $21,596.79 :
• JDW Holdings – Midfield Pattern Project $3,147.54
• Iowa 80 Truckstop – Morton Building Project $858.57
• Iowa 80 Truckstop – 60×240 Building Project $1,558.18
• Ossian, Inc. – Salt Processing/Storage Project $5,152.00
• Sterling Partners – Multi-Use Building Project $10,655.74
• T&C Storage – Building Storage #2 Project $224.76
Roll call ayes: Koehler, Jackie Puck, Jacob Puck, and Mengler. Motion carried.
Fire Department Report. Chief Geigle presented a project worksheet to purchase a Lifepack 1000 defibrillator from Physio-Control at a cost of $2,446.11. Geigle stated a grant has been received in the amount of $1,760 towards the purchase and the remaining amount will be paid from the Fire Department Donation Fund. Mengler moved and Jackie Puck seconded to approve the purchase of a Lifepack from Physio-Control at a cost of $2,446.11. Motion carried. Geigle also reported on the maintenance issues for Unit #2, 1993 mini-pumper, and discussed future replacement options for the vehicle.
Kent Arp & Gene Meyer – Request for Meadow Lane Snow Removal in Dietz 6th Addition. Kent Arp asked if the City could perform snow removal on the drive within the Dietz 6th Addition PUD (Planned Unit Development). Attorney Schirman responded that the area is a PUD, the drive to the condos is a private drive, and the City can’t provide that service on private property.
Main Street Streetscape Enhancement Project.
• Engineering & Surveying Fees. Rickertsen reported on the engineering costs ($6,950) incurred for the permit from the IDNR for the bridge walkway portion of the project and their estimate of $8,850, to survey the properties that may be affected by backwater flooding. The surveying would give the City and IDNR accurate information for determining the extent of affected properties for the permit. Koehler questioned additional costs following the survey. Those costs cannot be determined until after the survey is completed and the IDNR determines the next action required. Mengler moved and Jackie Puck seconded to approve the additional engineering fees and survey. Motion carried.
• Resolution 2015-36, Authorizing Internal Advances of Funds for Main Street Enhancement Project. Rickertsen reported on the need for short-term internal borrowing for the project. She stated the entire amount will be paid back to the appropriate funds by June 1, 2017. Mengler moved and Jacob Puck seconded to approve Resolution 2015-36. Roll call ayes: Mengler, Jacob Puck, Jackie Puck, and Koehler. Motion carried. This Resolution authorizes the transfer of $180,000 from the General Fund, $215,000 from the Local Option Sales Tax Fund, and $160,000 from the Water Tower Reserve Fund, which will be repaid out of incremental property tax revenues received with respect to the Urban Renewal Area.
South Downey Street Reconstruction Project. Proposals were received from two firms for the engineering services for the South Downey Street Reconstruction Project. Koehler moved and Jackie Puck seconded to accept the low proposal, in the amount of $25,385, from MSA Professional Services. Motion carried.
Farm Lease Approval. Schirman reported on the farm lease between the City and Rodney Dietz. Koehler questioned if provisions needed to be included regarding liability insurance. Mengler moved and Jacob Puck seconded to approve the lease, subject to stipulation of proof of insurance if required. Motion carried.
Vision Committee Report. Mayor’s Beautification Award Recommendations. Josie Dietz reported the Vision Committee has selected four commercial/industrial properties to be recognized with a Beautification Award for the renovation, restoration, or landscaping work that has been done at their properties in the past several years. The properties are as follows: FirstCo d/b/a G&R Integration at 455 S. Blue Grass Road, Needham Excavation/K&K Repair d/b/a JDN Investments Inc. at 137 N. Main Street, Budelier Apartments at 134 N. Main Street, and Luke Wegener Apartments at 203 E. Bryant Street. Koehler moved and Jacob Puck seconded to proceed with the awards to the four candidates as presented, not to exceed $50 per plaque. Motion carried.
1113 N. Main Street Building. The contract with the Mel Foster realtor, Nick Bert, who was not present, will expire in early November. Koehler suggested contacting Jeff Heuer of NAI Ruhl Commercial regarding his potential interest in listing the property, after the current contract expires. Following further discussion, Koehler moved and Mengler seconded to contact Jeff Heuer, come to an agreement on his fees, and revisit the selling price of the building. Motion carried.
Police Department Report. Sergeant Hill reported on the Kelly Blue Book value of the 2008 Ford Expedition and stated they will not be able to transfer all the electronics from the vehicle until mid-November.
Public Works Department Report. Bowman reported on his estimated minimum amounts for each vehicle and equipment listed to be disposed of. The notice will be published in the October 21st issue of the North Scott Press and will be posted at City Hall and on the city website. Sealed bids for each item are due by 2:00 p.m. on November 2, 2015. Bowman reported on the brush pile at the compost facility. Council consensus was to take care of the pile in the most cost effective, legal, and safe manner for the community.
City Clerk Report. Rickertsen reported a local vendor inquired about utilizing the City’s name on their advertising. Council consensus was to not allow City endorsements in advertising.
Vision Committee – Library Report. Karla Burt joined the meeting and gave an update on the status of the possibility of moving the library to the vacant building at 101 E. Durant Street. Fundraising by the Hearts and Hand Foundation will be done to assist in the purchase and renovation of the building. Mayor Kostichek thanked Burt for her work on the project.
Mayor’s Report. Mayor Kostichek read the Project Blue Light Proclamation. He proclaimed Project Blue Light from November 22nd – November 30th. He encourages citizens to participate with Project Blue Light in hopes that others will remember the sacrifices our police officers and fire department volunteers make each day. Elaine Arp stated Lambda Phi Sorority has blue light bulbs available for residents wanting to participate. The Sorority is asking for donations for the bulbs and proceeds will be given to the Walcott Police & Fire Departments. Mayor Kostichek reported on the package of tulip bulbs he received from a RAGBRAI rider from Pella, Iowa. The rider included a note thanking Walcott for their outstanding efforts of recycling (during the RAGBRAI event) as she felt it was the most thorough community this year. RAGBRAI Committee members, Joe and Kelly Quick, were present and stated they will talk to Dan Mays about ideas on where to plant them, possibly at Prairie View Park.
Council Member Comments. Jackie Puck requested parking on the grass in City right-of-ways be listed on the next meeting agenda.
Audience Comments. Joe Quick presented a final update on the RAGBRAI event and thanked the City and community members for their involvement.
Jackie Puck moved and Mengler seconded to adjourn at 7:22 p.m. Motion carried. All votes on motions were unanimous, unless noted.
October 5, 2015 Minutes
The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 5th day of October, 2015, at Walcott City Hall. Mayor John Kostichek called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, Virgil Wayne Latimer, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: Jeff Blake, Steve Bowman, Lisa Rickertsen, and Tom Schirman.
Approval of Agenda. Mengler moved and Latimer seconded to approve the agenda. Motion carried.
Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices and minutes from September 21, 2015. Motion carried.
Scott County Board of Supervisors. Scott County Supervisors Tom Sunderbruch, Diane Holst, Brinson Kinzer, and Carol Earnhardt and County Administrator Dee Bruemmer were present. Sunderbruch presented Scott County’s brochure on services, budget, and goals and he reported on current projects. Mayor Kosticheck thanked them for coming and they left the meeting.
Kevin Toft, Scott County Sno-Seekers. Kevin Toft was present regarding the Scott County Sno-Seekers annual swap meet. Last November, the City Council approved Toft’s request to allow the Scott County Sno-Seekers to hold their annual swap meet at Victory Park beginning November, 2015. Last year there were concerns regarding vehicles driving and parking on the grass in the park, therefore Toft requested closure of three of the streets surrounding Victory Park for truck and trailer parking. Mengler moved and Jackie Puck seconded to close portions of Henry and Downey Streets, between James and Otis Streets, and Otis Street, between Henry and Downey Streets, on November 8th between 7:30 a.m. and 1:00 p.m. Motion carried. Jacob Puck moved and Latimer seconded to allow the Scott County Sno-Seekers to sell food from their trailer during the event on November 8th. Motion carried. Toft stated the food trailer would be parked on Henry Street and they will bring a generator for power. Chief Blake will notify homeowners surrounding the park regarding the temporary street closures.
Splash Pad Committee Report. Danielle Blake, Bridget Geigle, and Leah Patton were present representing the Splash Pad Committee. Blake reported on the proposed donation letter they would like to mail out to community members. Discussion was held on the proposed cost estimates. Mengler moved and Jacob Puck seconded to approve the Splash Pad Committee donation letter. Geigle reported they are looking into hosting a Bingo event as a fundraiser next year, possibly in February, and they will also be applying for grants.
Resolution 2015-33, Street Lighting. Koehler moved and Jackie Puck seconded to approve Resolution 2015-33. Roll call ayes: Koehler, Jackie Puck, Jacob Puck, Mengler, and Latimer. Motion carried. This Resolution deletes three street lights on the west side of N. Main Street, beginning at 1114 N. Main Street to the Mud Creek bridge due to the decorative light poles installed as part of the Main Street Streetscape Enhancement project.
Police Department Report. Disposal of 2009 Ford Expedition. Chief Blake reported on the trade-in value of the Expedition from the dealer. Koehler questioned if any other department would want the vehicle. Following discussion, Koehler moved and Jacob Puck seconded to allow Chief Blake to remove city equipment from the vehicle and accept sealed bids for it. Motion carried.
Public Works Department Report.
• Seal Coating Bid. Bowman reported on the nine different areas to seal coat for preventative maintenance. Mengler moved and Jackie Puck seconded to approve the bid from LL Pelling Co., in the amount of $30,430.25. Motion carried.
• S. Downey Street RFP for Engineering Services. Koehler moved and Mengler seconded to approve the Request for Proposal (RFP) for the S. Downey Street Reconstruction Project for engineering services as presented. Motion carried. Proposals are due October 16th and will be forwarded to City Council on October 19th.
• Central Tank Coatings Invoice. Bowman reported they touched up areas of the tower as requested. Koehler moved and Latimer seconded to approve the final payment of $7,980 (25% of total invoice) to Central Tank Coatings. Motion carried.
• Disposal of Equipment and Vehicles. Following discussion, council consensus was to have Bowman bring back minimum bids for the items listed for disposal.
• Purchase Approval of 7’ Western Salt Spreader for 2015 GMC Truck. Koehler questioned if the equipment is appropriate for this size of truck. Bowman responded he spoke with Bonnell and they changed the plow blade size, which was approved at the last meeting, and Bonnell assured him the blade and spreader would be fine on the truck. Mengler moved and Jackie Puck seconded to approve the purchase of the salt spreader from Bonnell at a cost of $5,129.27. Motion carried.
• 1113 N. Main Street Asbestos Removal Bids. Bowman presented two bids for the asbestos removal and reported on an approximate demolition cost. No action was taken on the bids but they will be placed on the October 19th agenda, following discussion with the realtor, who plans on attending the October 19th meeting.
• Truck Maintenance. Bowman presented cost estimates from K& K Repair and Contracting for maintenance/service that needs to be done annually on the plow trucks. He stated he doesn’t have tools to perform the maintenance within the department right now, however discussion was held on budgeting for the appropriate tools so in-house maintenance can be performed in future years.
• Part-Time Seasonal Employee. Bowman requested to utilize the current crossing guard (David Bauer) to help out with leaves this fall. Jacob Puck moved and Latimer seconded to approve Dave Bauer as a part-time Public Works Department seasonal employee at a rate of $9.50/hour. Motion carried.
Bowman also reported on costs for having Alliant Energy move poles on the lot at 101 S. Main Street (former Lumberyard site). He also reported they are in the process of flushing hydrants this week and are numbering each public hydrant and will be placing flags on hydrants that are close to the road.
City Clerk Report. Rickertsen reported on the FYE 2015 Annual Financial report. Jackie Puck moved and Mengler seconded to approve the FYE 2015 Annual Financial report. Motion carried. Discussion was held on the proposed sidewalk along North Main Street adjacent to the bridge on west side. Consensus was to follow the recommendation from the Building Official, Linda Rivers, to not install the small sections on both sides of the bridge until the status of the west bridge walkway is determined.
New Business/Questions. Mengler reported she had an inquiry if the City ever considered a dog park. Koehler questioned the holiday decorations and Mengler reported the Walcott Day Committee recently purchased some new lights. Elaine and Brenda Arp, on behalf of Lambda Phi Sorority, presented a proclamation for the Project Blue Light, proclaiming appreciation for Walcott’s Police and Fire Departments. This proclamation will be listed on the October 19th agenda.
Mengler moved and Jacob Puck seconded to adjourn at 7:20 p.m. Motion carried. All votes on motions were unanimous, unless noted.