The semi-monthly meeting of the City Council of Walcott, Iowa, was held on Monday, the 21st day of May, 2012, at Walcott City Hall. Mayor Jim Couper called the meeting to order at 6:00 p.m. Council members present were: Tim Koehler, John Kostichek, Lisa Mengler, Jackie Puck, and Jacob Puck. Absent: None. City employees present: John Brockmann, Lisa Rickertsen, Tom Schirman, Jeff Blake, and Joe Hahn.
Koehler moved and Jackie Puck seconded to approve the agenda. Motion carried.
Mayor Couper opened the public hearing on the Development Agreement with Sterling Partners I, LLC. Rickertsen stated this is in connection with the construction of a new multi-purpose facility located at 250 Mack Road, with proposed annual appropriation, incremental property tax payments to the company, in a total amount not exceeding $400,000. No oral or written comments were received. Koehler moved and Kostichek seconded to close the public hearing and open the public hearing on the Development Agreement with JDW Holdings, LLC. Motion carried. Rickertsen stated this is in connection with the construction of a new building located at 1000 N. Main Street, with proposed annual appropriation, incremental property tax payments to the company, in a total amount not exceeding $40,000. No oral or written comments were received. Jackie Puck moved and Kostichek seconded to close the public hearing and open the public hearing on the Development Agreement with T & C Storage. Motion carried. Rickertsen stated this is in connection with the construction of a new storage facility located at 305 E. Walcott Road, with proposed annual appropriation, incremental property tax payments to the company, in a total amount not exceeding $6,000. No oral or written comments were received. Mengler moved and Jacob Puck seconded to close the public hearing and resume the regular meeting. Motion carried.
Consent Agenda. Koehler moved and Jacob Puck seconded to approve the consent agenda including the invoices, May 7th minutes, April 2012 Financial Reports, and Resolution 2012-22 : Transfer of Funds. Roll call ayes: Koehler, Jacob Puck, Jackie Puck, Mengler, and Kostichek. Motion carried.
Audience. Nicole Schoeller, David Darby, Stephanie Smith, Randy & Deb Moeller, David Paulsen, Janice Dawson, Wayne Latimer, Kevin Cole, Jason Holdorf, and Chad Burt.
Allied Waste. Nicole Schoeller, Municipal Manager with Allied Waste, presented a plaque to the City recognizing the City's recycling efforts in 2011. She congratulated the City on recycling 161 tons of material which saved 2,742 trees and eliminated 164,546 pounds of air pollutants.
David Darby : Historic Route 6. DavidDarby was present on behalf of the Iowa U.S. Route 6 Tourist Association. He discussed the efforts of the Association to regain commerce in towns along Route 6 bypassed by Interstate 80 and asked that Walcott join the association and network with Durant and Wilton to drive tourism along the "Lost Route 6" corridor of County Road F58. Following discussion, Koehler moved and Mengler seconded to send the request to the Vision Committee for their recommendation. Motion carried. Darby stated there is a meeting scheduled at the Wilton Community Center on Thursday, June 14th at 6 p.m. for anyone interested.
S. Downey Street. Randy & Deb Moeller expressed their concerns regarding the following issues: relocation of mailbox, other sidewalk violations, storm sewer connections, and S. Downey Street surface condition. Following discussion between Moellers, Stephanie Smith, staff and council, Kostichek moved and Jacob Puck seconded to allow Moeller's to participate in the current year's Residential Sidewalk Repair Program for funding assistance to relocate their sidewalk around their mailbox. Motion carried. The program reimburses the property owner for fifty percent of the paid invoice for the removal and repair or replacement of public sidewalks. It was suggested to provide additional tar & chip on S. Downey Street as a temporary fix to the street surface. During the May 7th meeting, engineering services were engaged from Verbeke-Meyer to provide a construction cost opinion to pave South Downey Street, south of Memorial Road. The storm sewer connection issue will be discussed during the June 18th council meeting.
Televising Sewer Lines. Brockmann presented a project worksheet to hire a company to inspect the main sanitary sewer and lateral lines on S. Downey Street. Koehler moved and Jacob Puck seconded to approve the proposal from Visu-Sewer at an approximate cost of $5,138. Motion carried.
Recreational Trail Committee. Chad Burt discussed the proposed landscaping plan for Prairie View Park. He stated it would be a phased project and the parking area and east seating area would be done first and the other areas are planned for future memorials and service projects. Mengler moved and Jacob Puck seconded to approve the master landscaping plan for Prairie View Park. Motion carried. Discussion was held on the landscaping maintenance and native plantings. Burt stated the landscaping plan was developed so there would be minimal maintenance. Discussion was held on some recent complaints regarding the weeds and mowing at the area. Burt stated that mowing needs to be continued a few times each year to allow the natives to grow. Burt provided an update on the CAT (Community Attractions and Tourism) grant and his collaboration with legislators to resolve grant issues. Mayor Couper thanked Burt and Committee members for their efforts and dedication to the project.
Engineering Services : N. Henry. Discussion was held on the need to determine elevation of N. Henry Street from Otis Street to Lincoln Street. Koehler moved and Mengler seconded to approve the engineering services from Verbeke-Meyer at a cost of $1,200 to provide a construction cost opinion to pave N. Henry Street, from Otis Street to Lincoln Street. Motion carried.
Architect Selection for 1113 N. Main Street.Jackie Puckmoved and Jacob Puck seconded to select Gere/Dismer Architects for services at 1113 N. Main Street. Ayes: Jackie Puck, Jacob Puck, Koehler, and Mengler. Nays: Kostichek. Motion carried.
Municipal Building Committee. During the April 2nd meeting Mayor Couperestablished a Municipal Building Committee for the proposed project at 1113 N. Main Street and appointed Council Members Jackie Puck and Tim Koehler to lead a committee of two local business leaders, two residents, and one Vision Committee member. Jackie Puck stated she asked four women, all of which declined to be on the committee. Jackie Puck moved and Kostichek seconded to approve the appointments of Jackie Puck, Tim Koehler, Lon Warnecke, Dick Newcomb, Verlyn Dietz, Wayne Latimer, and Dick Hagen to the Municipal Building Committee. Motion carried.
Sidewalk Reimbursement Program. Rickertsen discussed the residential properties identified for the Residential Sidewalk Repair Program (RSVP). Koehler moved and Jacob Puck seconded to proceed with the RSRP for FY 2012-2013, sending notices and program information to the twelve residential properties as presented. Motion carried. Notices will also be sent to commercial and non owner-occupied properties that do not qualify for the program but have repairs needed to the public sidewalks adjacent to their property.
2012 Pavement Markings. Jackie Puck moved and Mengler seconded to approve the Pavement Markings Program with Scott County. Motion carried.
Fireworks Display for Walcott Truckers Jamboree. Kostichek moved and Jacob Puck seconded to approve the fireworks display application and supporting documents for the Walcott Truckers Jamboree on July 12, 2012. Motion carried.
Resolution 2012-23, Approving Development Agreement with Sterling Partners I LLC. Jackie Puckmoved and Koehler seconded to approve Resolution 2012-23. Roll call ayes: Jackie Puck, Koehler, Jacob Puck, Mengler, and Kostichek. Motion carried.
Resolution 2012-24, Approving Development Agreement with JDW Holdings LLC. Jacob Puck moved and Mengler seconded to approve Resolution 2012-24. Roll call ayes: Jacob Puck, Mengler, Kostichek, Koehler, and Jackie Puck. Motion carried.
Resolution 2012-25, Approving Development Agreement with T & C Storage. Mengler moved and Kostichek seconded to approve Resolution 2012-25. Roll call ayes: Mengler, Kostichek, Koehler, Jackie Puck, and Jacob Puck. Motion carried.
Fire Department Report. Koehler questioned the status of the driver training program, for fire department members, which is required with a federal vehicle grant application. Hahn responded that he is trying to get the class scheduled for next month.
Police Department Report. Chief Blake presented his report including recent car burglaries of unlocked vehicles.
Public Work's Report. Brockmann presented his report including update on the lift station project. Jackie Puck moved and Kostichek seconded to approve the purchase request for tractor forks from Titan Machinery at a cost of $3,250. Motion carried.
City Clerk's Report. Rickertsen reported that the City was required to pay the taxes on the payment to Iowa Interstate Power (Alliant Energy) for the extension work as the State Utilities Board regulates the tax must be received by the specific customers that benefit by the work.
Mayor's Report. Mayor Couper read and proclaimed June 18th as the War of 1812 Remembrance Day.
Questions/Concerns. Koehler questioned the status of the demolition project at 106 W. Lincoln Street. Brockmann responded that the gas utility was just disconnected last week and he will be moving forward with developing specifications for the project. Questions arose on the proposed changes to accessory buildings/garages. The topic will be discussed during the June 4th meeting during review of City Code and Zoning Administrator, Jackie Huston, will be asked to attend the meeting.
Koehler moved and Jacob Puck seconded to adjourn at 8:17 p.m. Motion carried. All votes on motions were unanimous, unless noted.